Manager Administrative Services

Kaiser Permanente

Aug 18

Applications are closed

Job
Full-time
Senior Level
San Diego
Remote

Requirements

Experience
Minimum five (5) years of experience managing a multi-disciplinary staff of professionals, technical and non-exempt employees.
Education
Bachelor's degree required OR four (4) years of experience in a directly related field.
High School Diploma or General Education Development (GED) required.
License, Certification, Registration
N/A
Additional Requirements
Experience developing education and training programs.
Experience with budget management/ development.
Ability to adapt to constantly shifting priorities in managing a wide range of projects, team player, tactful and diplomatic.
Demonstrated excellent interpersonal skills.
User knowledge of computer systems/applications.
Must be able to work in a Labor/Management Partnership environment.
Preferred Qualifications
May require minimum of three (3) years' experience in functional area.
Master's degree preferred.
Associates or Bachelor's degree in Health Information Management/Technology.
Preferred qualifications include RHIT or RHIA certification.

Responsibilities

Ensures compliance with organization policies/procedures and regulatory agencies; effective utilization of personnel, materials, space and equipment; and effective customer service.
Recommends and implements internal policies and procedures.
Interprets and applies company policies/procedures.
Manages the budget to meet the fiscal goals for capital, payroll and non-payroll expenses.
Performs financial and staffing analysis.
Coordinates reconciliation of accounts and budget reporting requirements.
Advises management of serious variances.
Recommends and implements solutions.
May include managing complex transfer pricing agreements.
Supervises multiple ancillary functions, such as secretarial support, systems development, communications and training.
In addition, provides human resources support to the entire functional area, including managing the hiring, salary determination and performance evaluation processes.
Directs the units participation in diversity employment programs.
May compile statistics and produce reports (EEO/AA) for human resources and management.
Facilitates/administers training and educational programs, such as professional development, systems training and train-the-trainer programs.
May conduct training sessions.
Identifies service and operational problems and issues.
Provides project management support to identify, research, develop and implement solutions.
Edits/produces any organizational unit communications, such as newsletters and directories.
Represents the organizational unit on administrative matters.
Establishes partnerships with other functional areas and/or regions.
Provides consultation to project teams working on region-wide and/or inter-regional projects.

FAQs

What is the primary responsibility of the Manager Administrative Services?

The primary responsibility is to provide administrative support by directing activities related to budget planning, personnel administration, training, communications, and workflow procedures while identifying and implementing projects to improve operations and service quality.

What are the essential qualifications for this position?

The essential qualifications include a minimum of five years of experience managing a multi-disciplinary staff, a Bachelor's degree or four years of related experience, and a High School Diploma or GED.

Is a specific certification required for this role?

No specific certification is required, but having RHIT or RHIA certification is preferred.

What type of work environment is mentioned in this job description?

The job description mentions a Labor/Management Partnership environment.

Is experience in budget management necessary for this role?

Yes, experience with budget management and development is a requirement for this position.

What are the preferred qualifications for candidates applying?

Preferred qualifications include a minimum of three years of experience in a functional area, a Master's degree, or an Associate's or Bachelor's degree in Health Information Management/Technology.

What are the work hours for this position?

The work hours are from 08:30 AM to 05:00 PM, Monday through Sunday, for a total of 40 hours per week.

Will this position involve travel?

Yes, this position requires travel 75% of the time.

What types of projects will the Manager Administrative Services oversee?

The Manager will oversee projects related to personnel administration, budget management, training, and workflow procedures, along with identifying and resolving operational problems.

Does Kaiser Permanente have any diversity and inclusion commitments?

Yes, Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce and welcomes applicants without regard to various characteristics of diversity and inclusion.

Kaiser Permanente

Science & Healthcare

Industry

10,001+

Employees

1945

Founded Year

Mission & Purpose

We are relentless in our pursuit of excellence. Founded nearly 80 years ago, our unique business model sets us apart — positioning us to drive improvements across the industry and around the world. k-p.li/aboutKP As the nation’s leading not-for-profit health plan, we proudly serve 12.7 million members from 600+ locations in 8 states and Washington, D.C. Together, our 200,000+ employees and physicians work as one to positively impact the lives of our members, employees, and communities. Come drive quality, inspire excellence, and create change for the better. Bring your talents to Kaiser Permanente, and see your visionary ideas make a difference in the lives of others. This is your opportunity to shape the future of health care. Be essential. *Disclaimer: Please do not include any medical, personal or confidential information in your comments. Comments are encouraged; however, Kaiser Permanente reserves the right to moderate comments on this page as necessary to prevent medical, personal and confidential information from being posted on this site. In addition, Kaiser Permanente will remove all spam, personal attacks, profanity, and off-topic commentary. Comments containing advertisements about goods or services or announcements about news or events that are not related to Kaiser Permanente will be removed. Please note that your communications with Kaiser Permanente through this page are informal and are not part of Kaiser Permanente’s formal grievance process for members.