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Materials Management Assistant

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North Bristol NHS Trust

15d ago

  • Job
    Full-time
    Entry & Junior Level
  • Customer Relations
    Logistics
  • Bristol

AI generated summary

  • You should have GCSE/O level education, supply chain knowledge, strong communication and numerical skills, office experience, and proficiency in Microsoft Office. Flexibility, problem-solving, and a team ethic are essential.
  • You will manage stock levels, assist staff with orders, maintain records, ensure accurate deliveries, process purchase orders, and resolve queries related to materials management.

Requirements

  • * Educated to GCSE/ O level
  • * Knowledge of “Supply Chains”
  • * Good communication skills
  • * Able to work under own initiative
  • * Good time management and organisation skills
  • * Numerical skills
  • * Problem solving skills
  • * Proficient with PC, with knowledge of Microsoft packages e.g., Outlook, Word and Excel
  • * Strong team ethic
  • * Flexible approach to working hours and location
  • * Attention to detail
  • * Experience of working in an office environment
  • * Supply chain experience
  • * Experience within a customer facing role, such as retail or hospitality

Responsibilities

  • Replenish goods at ward, theatre and departmental level using bar code systems as appropriate, adhering to PAR levels implemented by the Supply Chain Analyst.
  • Assist Trust clinical staff, end users and local budget holders with maintaining optimum stock levels for all departments ensuring an optimum inventory within the system.
  • Establish clear priorities, highlight trends, initiate any corrective action, and carry out any special exercises as required to ensure the integrity of the materials management process. Report all exceptions to the Supply Chain Analyst as appropriate.
  • To adhere to the scanning schedule issued by the Supply Chain Analyst at all times.
  • Maintain and update labelling and records both electronically, and in physical materials management locations. This includes responding to all product conversions before further scans of an affected area are carried out.
  • Support the implementation of e-procurement including electronic catalogues and inventory management.
  • Ensure deliveries of goods are accurate, on time and stored in a professional manner.
  • Provide monthly stock count figures to all requisition points designated when required.
  • Ensure the cleanliness of all storerooms managed by the MM service and that all waste generated by unpacking a delivery is disposed of appropriately.
  • Process purchase orders and assist with the purchasing process as necessary.
  • Assist with the maintenance of records and the provision of statistical information as required. Ensure that all templates are accurate and up to date at all times.
  • Answer the telephone; take messages and action as appropriate.
  • Attend team meetings and feedback sessions as requested.
  • Regular interaction with the AGV system, both as a user, and to ensure service continuity.
  • To ensure that expired and wasted stock is logged with the value recorded as applicable.
  • Resolve day to day materials management queries raised by wards, theatres, or departments.
  • Chase outstanding orders by liaising with procurement or directly with the supplier.
  • Operate office equipment provided appropriate to the task allocated.
  • To ensure all goods ordered are on EROS, and all staff requesting new products do so via appropriate channels.

FAQs

What qualifications are required for the Materials Management Assistant position?

Candidates should be educated to GCSE ‘O’ level/ONC standard in English and Mathematics.

What type of experience is preferred for this role?

Experience within a supply chain/logistics environment and in a customer-facing role, such as retail or hospitality, is preferred.

What software skills are necessary for this position?

Proficiency with PC, particularly knowledge of Microsoft Office packages such as Outlook, Word, and Excel, is necessary.

Is there a specific focus for the responsibilities of this role?

Yes, the role focuses on effective materials management for service users and maintaining optimum stock levels of all products.

What kind of skills are essential for this job?

Essential skills include good communication, time management, organization, numerical skills, problem-solving abilities, and attention to detail.

Are there opportunities for career progression within this role?

Yes, progression through the scale is available by annual increments, and successful applicants typically commence at the minimum of the scale.

Will I receive any support during the application process if I have a disability?

Yes, if you meet the requirements of the Disability Act / Two Ticks scheme, you can contact the Trust for further support and advice.

How will applicants be notified if they have not been selected?

If you do not receive communication from North Bristol NHS Trust within three weeks of the closing date, please assume that your application has been unsuccessful.

Is there an emphasis on diversity in the hiring process?

Yes, North Bristol NHS Trust is committed to promoting diversity and encourages applications from underrepresented groups.

Are there any travel expenses covered for interview attendance?

No, North Bristol NHS Trust does not reimburse travel expenses related to interview attendance.

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North Bristol NHS Trust

NBT Cares

Science & Healthcare
Industry
10,001+
Employees
1992
Founded Year

Mission & Purpose

North Bristol NHS Trust provides a range of acute and specialist healthcare services across the Bristol area. Their mission is to deliver exceptional, patient-centered care with a focus on innovation and excellence. Their purpose is to improve health outcomes and patient experiences by offering high-quality care through their hospitals and community services.