Logo of Huzzle

Home

Matches

Explore

Manage

Medical Affairs Operations Specialist

image

Pfizer

Sep 12

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Quick Apply

AI generated summary

  • You need a high school diploma with 6+ years or a BA/BS with <2 years in pharma. Strong project management skills, proficiency in Office apps, and bilingual fluency are essential.
  • You will manage administrative tasks, support budget tracking, collaborate on medical projects, maintain filing systems, coordinate onboarding, and foster interdepartmental best practices.

Requirements

  • - High school with 6+ years of experience or BA/BS with <2 years of experience
  • - For high school graduates preferred 6 years relevant experience and for BA/BS graduates 2 years of experience.
  • - Experience in customer interaction within the pharmaceutical industry is desirable.
  • - Experience with project management is desirable.
  • - Strong office management and project management skills
  • - Proficiency in Microsoft Office, Excel, MS Teams, and project management applications.
  • - Excellent organizational, communication, and interpersonal skills, with the ability to build working relationships and collaborate proactively across the organization and externally.
  • - Ability to think strategically and creatively.
  • - Demonstrate a high level of accuracy, efficiency, and attention to detail
  • - Fluent (verbal & writing) in English and in one other language as required by location.
  • - High ability to work in a changing environment.

Responsibilities

  • Perform administrative duties for the Medical Department, including correspondence, collating reports of project metrics, organization of meetings as well as financial support and management (invoicing, POs (Purchase Orders), Vendor Maintenance etc.) in compliance with relevant SOPs (Standard Operating Procedure), work instructions and local legal requirements.
  • Support the planning, tracking, and fulfillment of the Medical Department’s budget.
  • MAPP-Navigator Champion for Medical Department
  • Collaborate with the medical affairs team to design, develop, and execute medical projects from initiation to close, incl. scoping project requirements and preparation of budget.
  • Maintain a common filing and archive system for medical purposes and regularly clean up files and archives.
  • Develop and maintain a network with other Medical Affairs Operations colleagues in WEC and EEC as well as with commercial operations colleagues in-country and regularly exchange best practices and identify areas that could be made more efficient
  • Support and implement changes and new ways of working with both internal and external processes
  • Coordinate the onboarding of new employees and their training schedule.
  • Maintain org. charts, rosters of colleagues, DLs and MS Teams sites
  • Be client focused and understand the role of medical affairs, purpose, structure, and strategic goals.

FAQs

What is the primary role of a Medical Affairs Operations Specialist?

The primary role of a Medical Affairs Operations Specialist is to provide organizational, project management, and administrative support to ensure compliant and efficient execution of Medical Affairs activities within the relevant departments in the Western European Cluster.

What qualifications are required for this position?

Candidates should have either a high school diploma with 6+ years of relevant experience or a BA/BS degree with less than 2 years of experience.

Is experience in the pharmaceutical industry necessary?

While not mandatory, experience in customer interaction within the pharmaceutical industry is desirable.

What project management responsibilities does this role entail?

This role involves supporting the planning, tracking, and fulfillment of the Medical Department’s budget, as well as collaborating with the medical affairs team to design and execute medical projects from initiation to close.

What technical skills are required for the Medical Affairs Operations Specialist role?

Required technical skills include strong office management and project management skills, proficiency in Microsoft Office, Excel, MS Teams, project management applications, and excellent organizational, communication, and interpersonal skills.

Will the Medical Affairs Operations Specialist be working closely with other teams?

Yes, the role requires collaboration with other Medical Affairs Operations colleagues in the Western European Cluster and commercial operations colleagues in-country to exchange best practices and improve efficiency.

What language skills are necessary for this job?

Fluency in English, both verbal and written, is required, as well as proficiency in one other language as required by the location.

How does Pfizer support employees with disabilities?

Pfizer is committed to being a disability inclusive employer and ensures equal employment opportunities for all candidates, making reasonable adjustments to support applications and future careers.

Is training provided for new employees in this position?

Yes, the Medical Affairs Operations Specialist will coordinate the onboarding of new employees and their training schedule.

What qualities are important for success in this role?

Ideal candidates should demonstrate strategic thinking, creativity, attention to detail, accuracy, efficiency, and the ability to work effectively in a changing environment.

image

Pfizer

Pharmaceutical Manufacturing

Science & Healthcare
Industry
10,001+
Employees
1849
Founded Year

Mission & Purpose

Pfizer is a global biopharmaceutical company dedicated to discovering, developing, and delivering innovative healthcare solutions. They are committed to improving the health and well-being of people around the world. Pfizer's mission is to be a leading force in the fight against diseases and to provide access to safe, effective, and affordable medicines. Their purpose is to make a positive impact on society by advancing medical science, developing breakthrough therapies, and collaborating with healthcare professionals and partners to address unmet medical needs. With a focus on research, development, and the production of pharmaceutical products, Pfizer plays a vital role in shaping the future of healthcare and improving patient outcomes.