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Medicine Rota and Ops Administrator

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Chelsea and Westminster Hospital NHS Foundation Trust

13d ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • London

AI generated summary

  • You must manage medical rotas, support teams, communicate across departments, coordinate effectively, and ensure absence management per guidelines.
  • You will manage medical rotas, ensure compliance, support the operational team, coordinate with clinical staff, and provide administrative support to service managers for efficient hospital operations.

Requirements

  • - Work equally across medical specialties
  • - Provide day to day management of medical rotas
  • - Ensure department is running effectively and efficiently
  • - Provide support to senior patient administrator and wider operational team
  • - Communicate between hospital sites and departments
  • - Coordinate Medicine Rotas effectively
  • - Work closely with clinical rota leads, administrative staff, and service managers
  • - Provide administrative support to Service Managers
  • - Ensure absences are managed against departmental guidelines

Responsibilities

  • The rota and ops administrator will be required to work equally across medical specialities.
  • They will provide day to day management of medical rotas.
  • They will be responsible for ensuring that the department is running effectively and efficiently in terms of minimum safe levels and skill mix.
  • The rota and ops administrator will also be required to provide support to the senior patient administrator and wider operational team, this may include matters relating to compliance with CERNER (Patient Administration System), data quality issues related to 18 week targets, cancer two week waits and using initiative to find out answers to queries.
  • The post holder will be a key part of the Medicine Division and will be expected to provide excellent communication between Hospital sites and departments to ensure that pathways are managed against departmental guidelines.
  • The post holder will be responsible for the provision of effective rota coordination for the Medicine Rotas.
  • The post holder will closely work with the clinical rota leads, clinical administrative staff and service managers to ensure the smooth running of medical staffing rotas and management of leave.
  • The post holder will be a key part of the Division and will be expected to provide excellent communication between Hospital departments to ensure that absences are managed against departmental guidelines.
  • The post holder will be required to give a general level of administrative support to the Service Managers.

FAQs

What are the primary responsibilities of the Medicine Rota and Ops Administrator?

The primary responsibilities include managing medical rotas, ensuring minimum safe levels and skill mix, providing administrative support to the senior patient administrator, ensuring compliance with CERNER, and facilitating communication between hospital sites and departments.

What departments will the post holder be working with?

The post holder will work across various medical specialties, closely collaborating with clinical rota leads, clinical administrative staff, service managers, and departments within the Medicine Division.

What qualifications or experience are required for this role?

The job description specifies that candidates should have relevant experience in rota coordination, administrative support, and effective communication within a healthcare setting. Please refer to the detailed person specification for specific qualifications.

Is there a requirement for using specific software in this role?

Yes, familiarity with CERNER (Patient Administration System) is required, along with a strong ability to manage data quality issues related to 18-week targets and cancer two-week waits.

Will the post holder be required to cover absences in the department?

Yes, the post holder will be responsible for managing absences in accordance with departmental guidelines.

Are there opportunities for professional development in this position?

While the job description does not specify, Chelsea and Westminster Hospital NHS Foundation Trust is known for supporting the professional development of its staff, and opportunities may be available.

What is the work environment like at Chelsea and Westminster Hospital NHS Foundation Trust?

The Trust is recognized as one of the top performing and safest trusts in England, providing a supportive work environment across its acute hospital sites and clinics.

How important is communication in this role?

Communication is crucial, as the post holder will need to ensure effective communication across different hospital departments to support the smooth running of medical staffing rotas and management of patient pathways.

What kind of support will the post holder provide to Service Managers?

The post holder will provide general administrative support to Service Managers, assisting in the overall operational management of the Medicine Division.

What other tasks might be included in the role beyond rota management?

Other tasks may include addressing compliance and data quality issues, assisting with operational queries, and supporting the broader operational team within the division.

Chelsea and Westminster Hospital NHS Foundation Trust

Science & Healthcare
Industry
5001-10,000
Employees
1993
Founded Year

Mission & Purpose

Chelsea and Westminster Hospital NHS Foundation Trust provides a range of healthcare services, including emergency care, elective surgeries, and specialized treatments, across its hospitals and clinics. Their mission is to deliver excellent, patient-centered care that improves health outcomes and overall well-being. They focus on providing high-quality, compassionate, and accessible services to meet the diverse needs of the community they serve.