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Navy Command, Business Support Officer

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UK Ministry of Defence

17d ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Government & Politics
    Business, Operations & Strategy
  • Portsmouth

AI generated summary

  • You must have strong organizational skills, resilience, effective communication, teamwork ability, and proficiency in Microsoft Office. Experience in business management and working with diverse teams is essential.
  • You will support project delivery, manage training compliance, oversee budgets, coordinate logistics, handle communications, and assist with business continuity and financial procedures.

Requirements

  • Excellent organisational and task management skills, with attention to detail.
  • Pro-active and proficient in prioritising own workload with minimal supervision, and keeping one step ahead.
  • Highly resilient with a “can do” attitude to resolving issues. Grip tasks quickly and can establish effective systems and processes.
  • Able to work independently applying skills and knowledge developed in role.
  • Professional and confident engaging with senior colleagues and staff at all levels.
  • Strong written and oral communication skills.
  • Able to prepare, maintain and deliver accurate information to internal audience.
  • Good basic numeracy skills.
  • Team player, able to work flexibly across the team when needed.
  • Proficient with Microsoft Office tools.
  • Must be willing to complete financial skills certificate and CP&F training within the first 6 months, if not already completed.
  • Must be willing to be an EPC holder for Clyde Capital Programmes.
  • Experience of delivering business or corporate management activities.
  • Experience operating working with a mixed workforce (civilian, military or operational, contractors).

Responsibilities

  • Support delivery of short term, small, scale projects such as the introduction of Op Model work, secure programme requirements for corporate provision of facilities – e.g. desk allocation/ IT/equipment
  • Monitor and manage mandatory training ensuring all staff are up to date in accordance with policy.
  • Provide secretariat support for in house meetings if required.
  • Manage Clyde Capital Programmes Travel and Subsistence Budget
  • Support the efficient provision of logistical and administrative arrangements, including travel and accommodation, hospitality, meetings/conferences, and the onboarding/offboarding of personnel.
  • Monitor and manage various business management trackers ensuring these are kept up to date.
  • Coordinate Clyde Capital Programme rewards, commendations and honours process to recognise and incentivise the workforce's contributions and achievements.
  • Help the resource team with paying/obtaining external training requirements
  • Draft and disseminate internal business support communications to Navy Command staff.
  • Ad-Hoc applications (Eye tests, Professional Subscriptions, Overtime)
  • Ad-Hoc reimbursements of expenditure.
  • Conduct the Clyde Capital Programmes Business Continuity Plan and conduct routine Business Impact Analysis as directed by NCHQ.
  • To hold an EPC for the AOR and a CP&F account to order and pay for required items, following the strict policies that come with these.

FAQs

What is the primary location for the Navy Command, Business Support Officer position?

The primary locations are Kentigern House in Glasgow and Navy Command Headquarters in Portsmouth.

What is the working hours for this position?

The position is advertised at 37 hours per week.

Is this role open to applicants outside the UK?

No, this role is only open to UK nationals.

What skills are essential for this role?

Essential skills include excellent organisational and task management abilities, strong communication skills, proficiency in Microsoft 365 applications, and the ability to work independently.

Are there any training requirements for this position?

Yes, the successful candidate must be willing to complete a financial skills certificate and CP&F training within the first 6 months if not already completed.

Is there any support for expenses incurred during the interview process?

No, expenses incurred for travel to interviews will not be reimbursed.

What benefits can employees expect from this role?

Employees can expect learning and development tailored to their role, flexible working options, a culture encouraging inclusion and diversity, and a Civil Service pension with an employer contribution of 28.97%.

Will financial management skills be necessary in this role?

Yes, the role includes managing the Clyde Capital Programmes Travel and Subsistence Budget and conducting various financial processes.

Is there an opportunity for progression within this role?

Yes, there are many opportunities to develop and progress within the Ministry of Defence and across the wider Civil Service.

Are there any specific behaviors that candidates will be assessed on during the selection process?

Yes, candidates will be assessed on Leadership, Managing a Quality Service, Making Effective Decisions, and Working Together.

Will background checks be conducted for this role?

Yes, successful candidates must undergo a criminal record check and meet security requirements before appointment.

Are flexible working arrangements available for this role?

Yes, some roles may be suitable for a combination of office and home-based working, with a minimum of 60% of working time expected in the office.

Is there a probation period for new recruits?

Yes, external recruits new to the Civil Service will be subject to a six-month probation period.

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UK Ministry of Defence

Official corporate LinkedIn channel for the UK Ministry of Defence.

Defence & Aerospace
Industry
1001-5000
Employees

Mission & Purpose

We protect the security, independence and interests of the United Kingdom at home and abroad. We work with our allies and partners whenever possible. Our aim is to ensure that the UK’s Armed Forces have the training, equipment and support necessary for their work, and that we keep within budget. Our priorities 2015 to 2020 are to: protect our people project our global influence promote our prosperity maintain a strategic base and integrated global support network, and manage the Department of State