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Navy Develop Directorate – Business Support Officer

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UK Ministry of Defence

2mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Logistics
    Business, Operations & Strategy
  • Portsmouth

AI generated summary

  • You must provide military advice, manage diverse tasks, communicate effectively, engage stakeholders, and be proficient in MS Office. Adaptability and a service focus are essential.
  • You will support business operations, manage events, oversee information security, coordinate travel and compliance activities, and assist in industry engagement efforts.

Requirements

  • Support, facilitate and co-ordinate delivery by providing key military advice to Director Develop, Chief of Staff, and our wider senior management team by being involved in a range of portfolio areas to enable timely delivery of the Directorates key requirements.
  • Utilise all Navy Command management tools, to support the Directorate to deliver at pace, on time and to budget across all business areas to inform priorities.
  • Hold strong organisational skills and the ability to manage a varied portfolio, with the ability to manage a range of events, handling logistical details, coordinating effectively across a range of differing needs.
  • Apply strengths is quality of written and verbal communication, with experience of developing and implementing impactful comms and engagement strategies, by being responsive, helpful, and clear in all correspondence and able to adapt approach and Directorate requirements when needed.
  • Ability to manage a varied and uneven workload effectively, involving ongoing business-as-usual activity.
  • Adaptable to variations in work or environment and your effectiveness isn’t impacted by change, flexible and versatile.
  • Ability to look for better ways of doing things and enjoy coming up with new and original ideas to improve.
  • Ability to proactively create and maintain positive, professional, and trusting working relationships with a wide range of people within and outside the organisation.
  • Ability to work without supervision, exercise judgement and good organisational skills.
  • Ability to pay attention to detail whilst also keeping an overview on the wider perspective.
  • Have a service focus always looking for ways to serve personnel by understanding their needs and actively aiming to fulfil them.
  • Ability to multi-task across various disparate activities.
  • Evidence of strong stakeholder engagement skills with a proven track record of engaging and managing multiple stakeholders, tailoring messages appropriately, influencing others and gaining their agreement and cooperation.
  • Experience of working within diverse teams in a complex environment.
  • Experience in Information Management requirements.
  • Experience in drafting communications for a variety of audiences.
  • Experience in delivering support within a team in a fast-paced challenging environment.
  • Previous Business/Corporate Support experience.
  • Competent in using MS Office tools Microsoft Excel, Outlook, PowerPoint, Word, Skype, SharePoint, and Teams.

Responsibilities

  • Support the Business Support Services Lead, Delivery Manager and COS in all tasks required to provide a professional service across the Develop Directorate, including ADHOC activities but also the following: Information Technology requirements.
  • Facilities Management activities.
  • Internal Health & Safety activities.
  • Internal Events Management eg: Staff Away Days.
  • Act as a Directorate Security Custodian.
  • Act as a Directorate TAO including non-Travel Cell bookings.
  • Support month end Travel actuals tracking.
  • Lead event travel bookings and arrangements (Ad hoc).
  • ePC (Electronic Procurement Card) Checking Officer or EPC card holder, undertaking the necessary checks against all usage for the Directorate.
  • Undertake CP&F activities in support of the Directorate.
  • Co-ordinate input into the Commercial Pipeline.
  • Accountable for the information processes within the Develop Directorate. Delivering all Information Management aspects across the Directorate, including but not limited to: Maintain the Directorates electronic working areas, including access permissions to ensure they meet business needs and comply with information security policies on MODNET Official and Secret.
  • Identifying and publishing key information on the Directorate SharePoint in support of Policy, Advice, Guidance, and key topics of interest.
  • Work with teams in the Directorate to ensure their Official and Secret sites meet IM Policy, information is being captured correctly and sites are accessible.
  • Coordinate the regular review of electronic records, ensuring that reviews are carried out in accordance with the instruction issued in JSP 441.
  • Support the Senior Information Officer (SIO) with all information assurance activities, compliance checks and returns on MODNET OFFICIAL and Secret.
  • Act as the POC for all Communications & Engagement activities, including but not limited to: Regular updating of the existing Comms & Engagement Tracker and Industry Trackers.
  • Management of the Industry Engagement SharePoint area and Multiuser.
  • Provide support in the planning of industry events such as CNE and DSEI.
  • Arranging and recording of RFI’s, FOI’s and PQ’s.
  • Ad hoc activities in support of the Business Management Team, Delivery Manager and COS as required across all team functions.
  • When required to provide a surge capacity in support of Agile methodologies, in order to accelerate a Develop priority.

FAQs

What is the job title for this position?

The job title is Business Support Officer in the Navy Develop Directorate.

Where is the Navy Command Headquarters located?

The Navy Command Headquarters is located at HMS EXCELLENT, Whale Island, Portsmouth, PO2 8BY.

What are the key responsibilities of the Business Support Officer?

The key responsibilities include supporting business management tasks, managing information processes, coordinating travel arrangements, and facilitating communication and engagement activities.

What type of work environment can I expect in this role?

You can expect a fast-paced and agile work environment that requires a flexible approach to rapidly respond to priorities.

What are the working hours for this position?

The position is advertised at 37 hours per week.

Is experience in Information Management a requirement for this role?

Experience in Information Management is considered desirable but not mandatory.

What skills are necessary for this position?

Necessary skills include strong stakeholder engagement, the ability to multi-task, and competence in using MS Office tools like Excel, Word, and SharePoint.

What type of qualifications can I pursue through this position?

You can pursue professional qualifications and apprenticeships ranging from Level 2 (equivalent to 5 GCSEs) to Level 7 (which can lead to a master's degree).

What benefits are offered to employees in this position?

Benefits include 25 days of paid annual leave, personal and professional development opportunities, flexible working patterns, and access to a pension scheme.

Who can I contact for more information about the job?

You can contact Charlotte Pritchard at charlotte.pritchard114@mod.gov.uk for more information.

What security requirements must be met for this position?

Successful candidates must undergo a criminal record check and meet the security requirements for a security check.

Is this position open to non-UK nationals?

No, the position is open to UK nationals only.

Will I be assessed on behaviors during the selection process?

Yes, you will be assessed against specific behaviors during the selection process, including Delivering at Pace, Communicating and Influencing, Working Together, and Managing a Quality Service.

Does the Ministry of Defence offer relocation expenses for this position?

No, the post does not offer relocation expenses.

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UK Ministry of Defence

Official corporate LinkedIn channel for the UK Ministry of Defence.

Defence & Aerospace
Industry
1001-5000
Employees

Mission & Purpose

We protect the security, independence and interests of the United Kingdom at home and abroad. We work with our allies and partners whenever possible. Our aim is to ensure that the UK’s Armed Forces have the training, equipment and support necessary for their work, and that we keep within budget. Our priorities 2015 to 2020 are to: protect our people project our global influence promote our prosperity maintain a strategic base and integrated global support network, and manage the Department of State