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Office Administrator

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Amentum

12d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
  • Arlington

AI generated summary

  • You must have a high school diploma plus 5 years of experience, or a Bachelor’s with 3 years, or 8 years of relevant experience, strong PC skills, communication skills, organization, and a Top Secret clearance.
  • You will manage daily office operations, coordinate meetings, oversee conference spaces, order supplies, handle data entry, and support staff in mission needs while ensuring effective communication.

Requirements

  • - High school diploma and at least 5 years of relevant professional experience OR Bachelor’s Degree and at least 3 years of relevant professional experience OR at least 8 years of direct relevant professional and technical experience.
  • - Working knowledge of commonly used PC applications such as word processing, spreadsheets, and databases.
  • - Good oral and written communication skills.
  • - Working knowledge of word-processing and integrated software applications.
  • - Excellent organizational skills and ability to perform detail-oriented work.
  • - Top Secret security clearance.

Responsibilities

  • Serve as a key point of contact in matters related to the quotidian operations and functions of the Arlington office, to include parking, maintenance, supplies, etc.
  • As the Arlington office point of contact, coordinate efforts with internal and external stakeholders to reserve conference space in support of meetings, workshops, training sessions, etc.
  • Oversee and update the Arlington conference center calendar, to include meticulous documentation of all impending meetings and conferences.
  • Configure conference spaces—to include moving tables around and lifting objects up to 20 pounds—in accordance with requestors’ needs in anticipation of meetings, workshops, training sessions, etc.
  • Work with internal stakeholders—to include IT and Security—in the oversight of functions convening from the Arlington office conference spaces.
  • Order supplies and materials as needed, and ensure the timely and accurate payment of invoices for office utilities.
  • Perform data entry as needed and circulate time sensitive information to Arlington office staffers.
  • Utilize word processing, spreadsheet, project management, and graphic or presentation software in support of office administration duties.
  • Coordinate activities across departments.
  • Prepare and maintain work processing, spreadsheets, data bases, and/or other software files and information in support of office administration requirements.
  • Answer, screen, and direct incoming telephone calls; responds to routine and non-routine inquiries as appropriate.
  • Schedule appointments, arrange meetings, and prepare required materials in coordination with key stakeholders.
  • Support Arlington office staffers in pursuit of mission needs, to include disseminating sensitive material on classified systems and escorting uncleared staffers when needed.
  • Perform all other position-related duties as assigned or requested.

FAQs

What are the primary responsibilities of the Office Administrator?

The Office Administrator oversees day-to-day functions in the Arlington office, including managing conference spaces, coordinating with stakeholders, ordering supplies, handling maintenance, performing data entry, and supporting staff with mission needs.

What qualifications are required for this position?

Candidates must have a high school diploma with at least 5 years of relevant experience, a Bachelor’s Degree with at least 3 years of relevant experience, or at least 8 years of direct relevant professional and technical experience. A Top Secret security clearance is also required.

What software skills are necessary for this role?

Candidates should have a working knowledge of commonly used PC applications, including word processing, spreadsheets, and databases, as well as word-processing and integrated software applications.

Is there a specific security clearance required for this job?

Yes, a Top Secret security clearance is required for this position.

What are the expectations regarding safety and quality at Amentum?

Amentum enforces a safety culture where all employees are responsible for maintaining a safe work environment and completing training requirements. Additionally, employees must conform to the Amentum Quality Policy by providing services that meet customer expectations and adhering to quality management responsibilities.

Is this position suitable for candidates with disabilities?

Yes, Amentum is an Equal Opportunity Employer and provides equal opportunity for employment regardless of disability, as long as the essential functions of the job can be performed with or without reasonable accommodation.

What tasks may require physical activity in this role?

The Office Administrator may need to configure conference spaces, which involves moving tables and lifting objects weighing up to 20 pounds in anticipation of meetings, workshops, and training sessions.

Will the Office Administrator be responsible for managing schedules and appointments?

Yes, the Office Administrator will schedule appointments, arrange meetings, and prepare required materials in coordination with key stakeholders.

How does this position interact with internal and external stakeholders?

The Office Administrator serves as the key point of contact for coordinating efforts with both internal and external stakeholders related to office operations and conference space reservations.

What types of inquiries will the Office Administrator handle?

The Office Administrator will answer, screen, and direct incoming telephone calls, responding to both routine and non-routine inquiries as appropriate.

Amentum

A Premier Leader in Global Engineering, Project Management, and Solutions Integration.

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

Amentum is a leader in global engineering, project management and solutions integration, trusted to modernize the most critical missions anywhere in the world today and in the future. We’re uniquely positioned to deliver solutions faster and solve what’s coming next. We’ve earned our customers’ confidence to rely on us to successfully manage and execute the most complex programs of scale and provide them with solutions they need for an unpredictable world. Visit us at amentum.com to explore how we deliver excellence for our customers’ most vital missions.