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Office Assistant

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
    Facilities Management
  • Dubai

AI generated summary

  • You must have a high school diploma, office experience, strong organizational skills, MS Office proficiency, excellent communication, team spirit, and attention to detail.
  • You will manage office supplies, handle correspondence, assist with scheduling and documents, support HR and finance, maintain office cleanliness, arrange travel, and coordinate events.

Requirements

  • High school diploma or equivalent; Bachelor’s degree is a plus.
  • Proven experience in an administrative or office assistant role.
  • Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and general office equipment.
  • Excellent communication skills, both written and verbal.
  • Ability to work independently as well as in a team-oriented environment.
  • Positive attitude, strong work ethic, and attention to detail.

Responsibilities

  • Manage and maintain office supplies, ensuring that stock levels are sufficient and placing orders as needed.
  • Handle incoming calls, emails, and correspondence, directing them to the appropriate departments.
  • Assist with scheduling appointments, meetings, and conference calls.
  • Prepare and organize documents, presentations, and reports for meetings.
  • Provide support to the HR and finance teams by maintaining employee records and assisting with payroll-related tasks.
  • Ensure the office is tidy and presentable, including managing common areas, office equipment, and maintaining office cleanliness.
  • Assist with filing, organizing, and archiving documents both physically and digitally.
  • Handle travel arrangements, such as booking flights and accommodation for staff as required.
  • Assist with coordinating company events, meetings, and activities.
  • Provide general administrative support to various departments as needed.

FAQs

What are the primary responsibilities of the Office Assistant position?

The Office Assistant will manage office supplies, handle incoming calls and correspondence, assist with scheduling, prepare documents, support HR and finance teams, maintain office cleanliness, coordinate travel arrangements, and provide general administrative support.

What qualifications are required for this position?

A high school diploma or equivalent is required, with a Bachelor's degree being a plus. Proven experience in an administrative or office assistant role is also necessary.

What skills are important for the Office Assistant role?

Strong organizational and time management skills, proficiency in Microsoft Office, excellent communication skills, a positive attitude, and attention to detail are essential for this position.

Where is the Office Assistant position located?

The Office Assistant position is located in Dubai.

Is prior experience necessary for this role?

Yes, proven experience in an administrative or office assistant role is required for this position.

Will the Office Assistant be involved in HR-related tasks?

Yes, the Office Assistant will assist with maintaining employee records and payroll-related tasks in support of the HR team.

How does Al Haktur IT Solutions support employee growth?

Al Haktur IT Solutions creates a supportive environment that encourages employees to contribute to team efficiency, which can foster personal and professional growth.

What type of working environment can I expect?

You can expect a team-oriented and dynamic working environment focused on maintaining organization and smooth operations.

Are there opportunities for advancement within the company?

While the job description does not specify, being part of a growing company may provide opportunities for advancement based on performance and contributions.

Can I expect to participate in organizing company events?

Yes, the Office Assistant will assist with coordinating company events, meetings, and activities.

We Provide a Range of Web/Mobile Development Services Designed to Boost your Business.

Technology
Industry
51-200
Employees
2018
Founded Year

Mission & Purpose

Creating quality graphics, software solutions, websites & mobile applications is our aim! Right from logo designing to developing reality apps to providing SEO (Search Engine Optimization) and IoT (Internet of Things) services, we deliver highest quality of work.