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Office Coordinator

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Adyen

Jan 15

Applications are closed

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Facilities Management
  • Amsterdam

Requirements

  • Minimum of 1-2 years experience working in a similar role in a relevant field
  • Fluency in Dutch and English is required for this position.
  • The ability to work on-site daily in our offices in Amsterdam.
  • Some domestic and international travel is required.

Responsibilities

  • Assist with day-to-day office operations, including managing our Workplace request mailbox. Ensure open tasks are being properly tracked via several sheets, and are closed in a timely manner.
  • Act as the first point of contact for our employees, incoming vendors (repairs/deliveries/guests), and the reception, security and the cleaning teams - a welcoming, friendly persona and the ability to manage in the moment is crucial.
  • Maintain office supplies inventory and place new orders as needed, ensuring efficient and cost-effective procurement.
  • Assist with administrative tasks, such as data entry, invoice handling, filing, and document organisation.
  • Work with a team to coordinate various internal projects and office events efficiently and cost-effectively, while ensuring the office is running smoothly.
  • Support the global Workplace teams in other global offices as needed. This may require going abroad to support the office(s).
  • Work with partner teams to organize and support self-management of internal events as needed; make sure all parties involved know what their role is and keep track of them meeting their deadlines.
  • Pro-actively stay aware of and manage all building-related maintenance needs and work with the Workplace team to keep the buildings up to date, clean and in good repair at all times.
  • Becoming a member of the Health & Safety (BHV) team.

FAQs

Do we support remote work?

No, this role is office-first based out of our Amsterdam office and does not offer remote-only roles.

What are the main responsibilities of the Office Coordinator?

The Office Coordinator assists with day-to-day office operations, manages the Workplace request mailbox, coordinates internal projects and office events, maintains office supplies inventory, and acts as the first point of contact for employees and vendors.

Is travel required for this position?

Yes, some domestic and international travel is required for this position.

What are the language requirements for this job?

Fluency in both Dutch and English is required for this position.

What qualifications do I need to apply?

A minimum of 1-2 years of experience in a similar role in a relevant field is needed to apply for this position.

What kind of work environment can I expect at Adyen?

You can expect a supportive, diverse, and inclusive work environment focused on collaboration, career ownership, and creating the best possible experience for all employees.

What qualities are essential for a successful Office Coordinator?

Essential qualities include excellent communication and interpersonal skills, being highly organized, a motivated team player, a positive attitude, flexibility, and being a hands-on problem solver.

How does Adyen approach diversity, equity, and inclusion?

Adyen values diverse perspectives and encourages individuals from various backgrounds to apply, recognizing that a variety of voices is essential for solving unique business and technical challenges.

How long does the interview process typically take?

The interview process generally takes about 4 weeks to complete, depending on the role.

What is the process for applying to this position?

Interested candidates are encouraged to submit their application, and Adyen strives to respond within 5 business days regarding the application status.

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Adyen

Meet the financial technology platform helping the world’s leading businesses achieve their ambitions faster.

Finance
Industry
1001-5000
Employees
2006
Founded Year

Mission & Purpose

Adyen is a global payments company that provides businesses with a unified platform to process payments across online, mobile, and in-store channels. Its technology allows companies to accept payments from anywhere in the world and manage transactions securely and efficiently. Adyen's ultimate mission is to help businesses grow by providing them with the tools to simplify payments and improve customer experiences. Their purpose is to drive innovation in the payments industry, making transactions seamless and accessible for both businesses and consumers globally.

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