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Office Coordinator - Corporate

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Facilities Management
  • Orlando

AI generated summary

  • You must be a high school graduate with strong skills in office software, 4 years of relevant experience, and excellent customer service and communication abilities.
  • You will train new staff, assign tasks, manage schedules, coordinate meetings and travel, prepare reports, solve office issues, and ensure compliance with policies while supporting staff development.

Requirements

  • High school graduate or equivalent.
  • Proficient in word processing, spreadsheet, presentation and/or database software.
  • Strong interpersonal, customer service, communication, and managerial skills required.
  • Four (4) years of secretarial or executive assistant experience required.
  • Two years post-secondary school in secretarial science or related business field may be substituted for two years of experience.

Responsibilities

  • Provides Department orientation for new employees to include, but not limited to, system software, phone system, telephone answering procedures, office equipment, departmental policies and procedures, customer service expectations, job competencies and coaching plan.
  • Assigns, prioritizes, and distributes work assignments, and reviews work performed by office staff.
  • Coordinates activities of office staff of two or more to include, but not limited to filing, preparation of documents, dictation, record retention, duplication, faxing, mail distribution, and ordering of supplies.
  • Performs scheduling and monitoring of time/payroll reports.
  • Coordinates arrangements for meetings, conferences, seminars, and travel (to include timely preparation and submission of travel expense reports).
  • Provides recommendations for department goals, policies and procedures, budgets, statistical reports, and process improvements.
  • Compiles, prepares, and analyzes complex reports, proposals, and documents including but not limited to financial, statistical reports, and personnel records.
  • Composes and prepares correspondence, invoices, reports, and presentations, takes dictation and prepares minutes, and maintains appropriate files.
  • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
  • Maintains compliance with all Orlando Health policies and procedures.
  • Resolves office problems independently and facilitates solutions, confers with supervisor to resolve more complex situations.
  • Attends meetings and in-services. Presents reports as needed.
  • Provides ongoing training for office staff, ensures that staff completes all mandatory training and Occupational Health testing/shots.
  • Provides information and opportunity for professional growth and development through participation in educational programs and workshops.
  • Performs other related duties as assigned.

FAQs

What are the working hours for the Office Coordinator position?

The working hours for this position are Monday to Friday from 8 AM to 5 PM.

Is this position full-time or part-time?

This position is full-time.

Where is the Office Coordinator position located?

The Office Coordinator position is located in Downtown Orlando and Lakeland, with mileage compensation provided.

What qualifications are required for this position?

A high school graduate or equivalent is required, along with proficiency in word processing, spreadsheet, presentation, and/or database software. Strong interpersonal, customer service, communication, and managerial skills are also necessary.

How much experience is required for the Office Coordinator role?

Four years of secretarial or executive assistant experience are required, with the option to substitute two years of post-secondary education in secretarial science or a related business field for two years of experience.

What benefits does Orlando Health offer?

Orlando Health offers benefits that begin on day one, including FREE education programs and well-being services to support you and your family.

Will I receive training as part of this position?

Yes, ongoing training for office staff is provided, and new employees receive departmental orientation covering various systems and procedures.

Is travel required for this position?

Yes, the Office Coordinator will coordinate travel arrangements and prepare travel expense reports as part of their responsibilities.

Are there opportunities for professional development?

Yes, the position provides opportunities for professional growth and development through participation in educational programs and workshops.

What are the reporting responsibilities of the Office Coordinator?

The Office Coordinator prepares and analyzes complex reports, proposals, and documents, including financial and personnel records, and may present reports as needed in meetings.

A trusted leader inspiring hope through the advancement of health.

Science & Healthcare
Industry
10,001+
Employees
1918
Founded Year

Mission & Purpose

Orlando Health is a not-for-profit healthcare organization with $7.6 billion of assets under management that serves the southeastern United States. Headquartered in Orlando, Florida, the system was founded more than 100 years ago.