Office Manager

Red Bull

Nov 8

Applications are closed

Job
Full-time
Junior Level
People, HR & Administration
Facilities Management
Toronto

Requirements

2+ years of experience in a similar role
A demonstrated passion for detail, organization and very solutions oriented
Excellent communication (verbal and written, in both official languages) and interpersonal skills
Strong customer-service, people and organizational skills
Ability to work in a fast-paced environment, multi-task, prioritize, and meet deadlines
Ability to achieve high level of performance as part of a team or working independently
Ability to work with, establish strong working relationships and rapport with staff at all levels of the organization
Proficient with MS Word, Excel, PowerPoint and Outlook
Experience in completing administrative tasks
Experience in identifying and implementing operational efficiencies

Responsibilities

Responsible for the Toronto Office space and front desk, meeting Red Bull brand image and standards ensuring it is always in perfect running condition. Maintain a clean, organized front area at reception and lobby area, free of boxes and packages, creating a pleasurable atmosphere for reception area not only for our visitors, but for our employees as well. Answering phones, ensuring visitors are welcomed and introduced to respective team members. Maintain office efficiency by planning and implementing office systems and layouts. Manage and ensure the efficient operation and coordination of the Toronto Office; safety and hygiene practices, boardroom/meeting rooms, office supply room, reception area, common meeting areas, wellness room, product room, storage rooms, etc. Maintain an operational, organized, and well-stocked kitchen/hydration stations with Red Bull, water system, coffee machines and weekly grocery purchases. Maintain an organized and operational supply room, including stationary inventory, shipping and packing supplies and toner for printers. Maintain an organized and operational product room, including Red Bull inventory for internal use/consumption. Liaise with our property management and vendors for repairs, cleaning, security, fob programming, catering, parking etc. to ensure the Toronto office space meets the Red Bull brand image and standards. Address employee queries regarding office management issues (e.g. stationary items, hardware, etc.) that will ensure satisfactory results, while maintaining efficiency and professional relations with all staff prioritizing and completing requests in a timely manner. Proactively identify solutions to improve current processes and brings forward new ideas related to logistics, administration, or operations of the office. Liaise with parking vendors to manage all vehicle and bicycle parking passes requested by RBCA Toronto employees. Ensure smooth and efficient operation all courier packages, FedEx mail outs, in-house shredding and printers. Coordinate and execute all employee business card orders as well as approved branded stationary items. Manage company’s calendar of events and support planning in-house and/or off-site activities. Support various areas of the company with different administrative tasks such as filling, organizing and creating templates and documents as well as assisting on specific projects. Schedule meetings and appointments with team, stakeholders, and vendors. Ensure all boardrooms and IT equipment is functional (videoconference systems) providing support to employees when needed. In some cases, responsible for writing and distributing the meeting minutes. Update and distribute Red Bull Canada contact list. Manage office budget, submit all office related expenses and invoices to finance with the proper coding, in an accurate and timely manner. Collaborate and interact with everyone in a supportive and cooperative manner, always being ready to assist with requests to help problem-solve and achieve desired outcomes. Lead administrator and program support for internal communications platform. Implement office policies, by establishing standards and procedures; measuring results against standards; making necessary adjustments with the guidance from the Executive Assistant and approval from HR and Legal. Play key role in leading compliance of Ontario Health & Safety legislation in the Toronto office with the guidance from the Executive Assistant and under direction of HR. Support HR initiatives and employee programs (i.e., employee engagement, Fit for Flight program, on boarding new hires, etc.) Organize staff celebrations and support the organization of team builders (i.e., arranging logistics, purchasing gifts, booking events) Manage Consumer Affairs and Complaints for the entire Central Business Unit in a timely manner. Support and coordinates office improvement projects (varying in scope and timeframes) under the direction of the Executive Assistant. Assist and support in hosting events outside and within the Red Bull office when needed. This includes, but is not limited to, hospitality program, event management, scheduling, booking Special Occasion Permit, renting glassware, hiring security, arranging post event clean-up, catering, etc. Support Marketing and Sales team in hosting Red Bull events when needed.

FAQs

What are the key responsibilities of the Office Manager?

The Office Manager is responsible for managing the Toronto Office space and front desk, ensuring that all areas represent the Red Bull brand, maintaining office efficiency, addressing employee queries, and supporting various administrative tasks and projects.

What skills and experience are required for this role?

Candidates should have 2+ years of experience in a similar role, excellent communication skills in both official languages, strong organizational abilities, the capacity to work in a fast-paced environment, and proficiency in MS Word, Excel, PowerPoint, and Outlook.

Is experience in event management necessary for the Office Manager position?

While not explicitly stated, experience in event management is beneficial as the Office Manager supports the organization of team builders and events.

How does the Office Manager contribute to employee engagement?

The Office Manager supports HR initiatives and employee programs, organizes staff celebrations, and assists in team-building activities to enhance employee engagement.

What should I do if I have accessibility needs during the recruitment process?

Red Bull Canada is committed to accommodating individual accessibility needs throughout the recruitment process. Applicants with a disability may request accommodations accordingly.

Will the Office Manager be involved in financial tasks?

Yes, the Office Manager is responsible for managing the office budget and submitting all office-related expenses and invoices to finance.

How does this role interact with other departments in the organization?

The Office Manager supports various areas of the company by coordinating administrative tasks, liaising with HR and legal for policy implementation, and assisting different teams with their operational needs.

Is customer service experience important for this role?

Yes, strong customer-service skills are important as the Office Manager will interact with visitors, stakeholders, and employees regularly to ensure a premium experience.

What measures are in place to maintain office safety and hygiene?

The Office Manager plays a key role in ensuring compliance with Ontario Health & Safety legislation and maintains safety and hygiene practices throughout the Toronto office.

Will the Office Manager need to manage office supplies?

Yes, the Office Manager is responsible for maintaining an organized and operational supply room and ensuring sufficient inventory of stationery and shipping supplies.

Red Bull

Red Bull Gives Wings to People and Ideas

Retail & Consumer Goods

Industry

10,001+

Employees

1987

Founded Year

Mission & Purpose

Red Bull Gives Wings to People and Ideas. This drives us - and all we do - since 1987. Today, Red Bull operates in over 170 countries selling more than 7.9 billion cans annually and growing! Above all, our people remain the essential ingredient in bringing the Red Bull brand to life. Becoming the #1 energy drink in the world is a journey of passion and hard work. It’s about asking ourselves every day: how can we do it better? Check out our open roles to become part of the world of Red Bull.