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Office Manager| Kay Bailey Hutchison Convention Center

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Oak View Group

11d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
  • Dallas
  • 17d left

AI generated summary

  • You need a GED/diploma, 4+ years admin support, 2+ years supervisory experience, strong MS Office skills, attention to detail, excellent communication, and ability to work under pressure.
  • You will manage executive calendars, prepare reports and correspondence, supervise admin staff, ensure office coverage, assist HR, provide accounting support, and coordinate construction schedules.

Requirements

  • - Bachelor’s degree a plus; GED or Diploma required.
  • - A minimum of 4 years providing administrative support to executive team required.
  • - A minimum of two years’ previous supervisory experience required.
  • - Consistent and reliable attention to detail, accuracy, and validity.
  • - Experience working in a construction / renovation environment a plus.
  • - Ability to multi-task in a fluid, event-driven environment. Must work well under pressure of deadlines.
  • - Capable of successfully interacting and collaborating with a diverse spectrum of individuals calmly, professionally, and supportively.
  • - Excellent organizational and time management skills; ability to delegate tasks as required.
  • - High level of proficiency with Microsoft Office required, experience with Canva and Adobe a plus.
  • - Extensive experience preparing spreadsheets and reports.
  • - Ability to adhere to the highest standards of ethics, integrity, professionalism, and discretion. Ability to execute solid management decisions quickly and efficiently while maintaining confidentiality.
  • - Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as required by business necessity.
  • - Excellent written and verbal communication skills.
  • - Ability to adapt to new concepts and exhibit resourcefulness/initiative in problem-solving.
  • - Calm and focused; able to interface with staff and clients while working on multiple projects simultaneously.
  • - Versed in proper office/organizational/business etiquette.
  • - Highly developed administrative and general office skills.

Responsibilities

  • Provides independent administrative support of the day-to-day activities of the General Manager and Assistant General Managers to maximize executive productivity and ensure department efficiency
  • Supervises administrative personnel and ensures front desk is covered during all operational hours
  • Effectively manages the General Manager and Assistant General Manager’s calendars as necessary, acting independently to routinely schedule appointments and arrange any necessary travel itineraries
  • Prepares clear, concise, timely reports, presentations, correspondence, and other written materials
  • Establishes and maintains effective, positive working relationships with those contacted in the course of work
  • Creates agendas and records meeting minutes
  • Main point of contact for preparation of OVG Self-Assessment, working with all stakeholders to ensure accurate reporting
  • Prepare weekly reports for the City of Dallas, ensuring timely input from all departments
  • Assists the Human Resources team in facilitating some human resources responsibilities, events or meetings
  • Provide accounting support to company departments
  • Reconcile sales reports prior to month end postings
  • Oversee document coding
  • Provide general office and clerical support: preparation of weekly package to corporate, copying, filing, correspondence, telephone inquiries
  • Work with Assistant General Manager to coordinate construction, demolition and renovation schedule with experience in change orders and planning

FAQs

What is the salary range for the Office Manager position?

The yearly salary for the Office Manager position ranges from $55,000 to $70,000.

What are the typical working hours for this role?

The Office Manager is expected to work during standard business hours, but there may be a requirement to work extended hours, including evenings, weekends, and holidays, depending on business necessity.

What qualifications are required for the Office Manager position?

A GED or diploma is required, with a bachelor's degree being a plus. Additionally, a minimum of 4 years of administrative support to an executive team and 2 years of supervisory experience are required.

Is there an opportunity for career advancement in this role?

Yes, there may be opportunities for career advancement within the Oak View Group, as we value professional growth and development.

What benefits are offered to full-time employees?

Full-time employees receive benefits including health, dental and vision insurance, a 401(k) savings plan with matching, and paid time off including vacation days, sick days, and 12 holidays.

What type of experience is preferred for this position?

Experience working in a construction or renovation environment is preferred, along with strong organizational and time management skills.

How can I learn more about the Kay Bailey Hutchison Convention Center?

You can learn more about the Kay Bailey Hutchison Convention Center by visiting their official website at http://www.dallasconventioncenter.com/.

What is the application deadline for this position?

The application for the Office Manager position will remain open until October 1, 2024.

Is this position open to all applicants?

Yes, the Office Manager position is open to all applicants, and Oak View Group is committed to equal employment opportunities without discrimination based on protected classes.

Will training be provided for the necessary software programs?

While a high level of proficiency with Microsoft Office is required, candidates may receive additional training for other software programs as needed.

Oak View Group

We are here to be a POSITIVE DISRUPTION to business as usual in the sports and live entertainment, and hospitality indus

Entertainment & Media
Industry
5001-10,000
Employees

Mission & Purpose

We are here to be a POSITIVE DISRUPTION to business as usual in the sports and live entertainment, and hospitality industries.