Logo of Huzzle

Home

Matches

Explore

Manage

On-Campus Employment Coordinator

image

Durham College

9d ago

Applications are closed

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Oshawa

Requirements

  • A minimum of a three-year diploma in Business or Office Administration.
  • Work experience in a Student Financial Aid office or in a computerized office environment requiring a high degree of quality customer service.
  • Demonstrated experience interpreting complex government and institutional policies and procedures.
  • Proven ability to carry out concurrent projects involving shifting deadlines and priorities.
  • Must have proven experience showing a high degree of planning and organizational skills and demonstrated analytical and problem solving skills with a proven aptitude for detail and accuracy.
  • Experience in public speaking and developing presentations are essential.
  • Experience working independently, in a team environment, including strong planning and coordination skills with the experience independently prioritizing own work assignments to meet regular deadlines, and multitask while paying particular attention to detail and accuracy.
  • Comprehensive knowledge of OSAP programs, and experience with MTCU online systems such as, OneKey, as well as computerized financial systems, student accounts, Banner and strong computer literacy.
  • Proven ability to carry out concurrent projects involving shifting deadlines and priorities. Project management designation is an asset.
  • Proven experience in providing efficient client advisory and information services, and assisting clients, particularly in difficult personal financial situations.
  • Must have proven experience showing a high degree of planning and organizational skills and demonstrated analytical and problem solving skills with a proven aptitude for detail and accuracy.
  • Demonstrate assessment and verification skills as they relate to records management, including a keen attention to detail and excel competency.

Responsibilities

  • - Working within the Financial Aid & Awards team, the On-Campus Employment Coordinator is accountable for the planning, implementation, organization, administration and delivery of the on-campus employment programs and awards portfolios at Durham College.
  • - The incumbent will review, process and evaluate electronic employment applications for domestic and international students, determine applicant eligibility ensuring they meet program requirements, maintain confidential files and input all necessary data to the College’s information system.
  • - The incumbent works in compliance with regulations and audit standards set out by MTCU – Student Financial Aid Branch as well as internal college policies.
  • - The incumbent engages with internal employers, Human Resources and Payroll in a process of developing employment contracts for newly hired students.
  • - The incumbent will also provide front-line customer service to current and future students by assisting them over the phone, email, or in-person; support the award and bursary programs and financial aid office with operational processes.
  • - Responsible for the administration and efficient performance of all operations and service delivery related to On-Campus Employment and the Awards Portfolio.
  • - Co-ordinate the administration, and timely assessment of on-campus employment program applications.
  • - Execute reports from banner to assess all on-campus employment program applications.
  • - Create spreadsheets and tracking method to monitor applications for on-campus employment.
  • - Assist with budget creation and report for Director to determine the number of positions to be approved.
  • - Research best practices from other colleges/universities.
  • - Assist employer hiring by maintaining job postings on Hired Portal, and provide information to employers about on-campus employment.
  • - Tactfully inform employers and students of policies, procedures and adherence to Financial Aid and Awards policies, procedures and responsibility.
  • - Build and maintain applicant files adhering to supporting documentation requirements.
  • - Maintain strict confidentiality regarding student records and information.
  • - Assess payroll reports and confirms student employees are paid through the correct account.
  • - Track the number of hours students have worked to ensure the student has not gone over maximum allowed hours.
  • - Develop and coordinate Summer Employment Orientation presentation for students participating in the Summer Employment Program.
  • - Identify and request missing information, file changes, edit and complete application, appeals, change of eligibility.
  • - Provide quality customer service and responds to in-person and telephone inquiries.
  • - Address and correct/modify technical/systems/process errors identified.
  • - Assist student queries regarding the completion of online application forms for federal and provincial loan programs, government bursaries, internal and external donor scholarships, bursaries and awards.
  • - Provide efficient and accurate processing of applications, corrections of errors and changes to student files on the Ministry OSAP on-line system.
  • - Verify students’ status and entitlement eligibility in accordance with Ministry Compliance and Audit Guidelines prior to distribution of loan documents, e-transfers, and forms.
  • - Enter and maintain student records via Ministry on-line system and banner.
  • - Records Custodian for OSAP documents.
  • - Through the authority of the Manager of Financial Aid and Awards, delegates work to student staff to prepare and package records for Offsite Storage.
  • - Works with ministry to arrange pickup completed packaged records, prepare and package the OSAP records for off-site storage.

FAQs

What is the job title for this position?

The job title for this position is On-Campus Employment Coordinator.

What department is this position part of?

This position is part of the Financial Aid and Awards department.

What are the working hours for this position?

The working hours for this position are 35 hours per week, Monday to Friday from 8:30 am to 4:30 pm, with a one-hour lunch.

What is the duration of this temporary position?

The duration of this temporary position is from September 2024 to September 2025.

What educational qualifications are required for this position?

A minimum of a three-year diploma in Business or Office Administration is required for this position.

What experience is preferred for candidates applying for this job?

Candidates should have work experience in a Student Financial Aid office or in a computerized office environment requiring a high degree of quality customer service.

Is experience with OSAP and related systems necessary for this role?

Yes, comprehensive knowledge of OSAP programs and experience with MTCU online systems such as OneKey, as well as computerized financial systems and student accounts, are essential.

What are the key responsibilities of the On-Campus Employment Coordinator?

Key responsibilities include planning, implementing, and administering on-campus employment programs and awards portfolios, processing employment applications, providing customer service, and maintaining student records.

What skills are emphasized for this position?

Skills emphasized for this position include planning and organizational skills, analytical and problem-solving abilities, strong attention to detail, and experience in public speaking and developing presentations.

What is the starting salary for this position?

The starting salary for this position is $31.05 per hour, with a four-year rate of $35.99.

How can candidates apply for this position?

Candidates can apply for this position by submitting their cover letter and resume through the online portal.

When does the job competition close?

The job competition closes on September 9, 2024.

What is the competition number for this position?

The competition number for this position is SS24-105.

Durham College

Official account of #DurhamCollege. We offer 140+ full-time and part-time programs. Together, we're #LeadingTheWay.

Education
Industry
501-1000
Employees
1967
Founded Year

Mission & Purpose

With campuses in Oshawa and Whitby, Durham College (DC) offers more than 12,000 full-time post-secondary and apprenticeship students access to more than 140 full-time and part-time programs in a number of different disciplines, enabling them to develop the skills required to meet the demands of today’s job market. The college is also set to launch its first four-year degree program, the Honours Bachelor of Health Care Technology Management, in September 2018. The Oshawa campus features the state-of-the art Student Services building and will soon feature the Centre for Collaborative Education, a legacy project tied to DC’s 50th anniversary in 2017. The new facility will bring together local, Indigenous and global communities, providing a new home for several of the college’s most innovative and ground-breaking programs. The Whitby campus features the award-winning W. Galen Weston Centre for Food, which includes Bistro ’67, a full-service, teaching-inspired restaurant, and Pantry, a retail store featuring food prepared by students in the college’s culinary programs.