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On Premise Executive Assistant

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Red Bull

1mo ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Santa Monica

AI generated summary

  • You need 3+ years as an Administrative Assistant, event coordination, proficiency in Microsoft Office, project management experience, and a Bachelor’s degree or equivalent. Fluency in English is essential.
  • You will manage calendars, travel, meetings, and expenses, coordinate events, support communications, assist with documents, monitor budgets, and handle various administrative tasks.

Requirements

  • 3+ years of experience as an Administrative Assistant (supporting multiple leaders is a plus)
  • 3+ years of experience coordinating large events and meetings
  • Proficiency in Microsoft Office: Outlook, PowerPoint, Excel and Word
  • Project Management experience
  • Bachelor's degree or equivalent work experience
  • Must be fluent in English, additional languages an advantage

Responsibilities

  • Calendar and travel management for EVP, On Premise (domestic and international)
  • Plan and orchestrate meetings/conference calls across the region
  • Process forms and expense reports
  • Manage our staff meetings including agenda coordination and follow-up action items
  • Lead the planning and production of all leadership level activities, including off-sites, workshops and team building events.
  • Maintain OnP calendar; coordinate regular and one-off meetings, develop meeting agendas, and draft and distribute meeting minutes
  • Manage the communications calendar for all-hands and quarterly business updates
  • Provide document support to presenters
  • Work with RBNA Internal communications to cascade OnP relevant information
  • Document support: Word, PowerPoint, Excel, general formatting
  • Coordinate monthly reporting, tracking and distribution
  • Verify invoices, supporting the manager or administrative responsibility for budget management (FRE, SRE, TRE, budget closing, invoicing, tracking of budget, re-charges)
  • Maintain organized files/binders
  • Other administrative tasks as assigned (e.g., ordering office supplies, send FedEx)
  • Ad hoc assistance with important events and programs

FAQs

What is the main responsibility of the On Premise Executive Assistant?

The main responsibility is to provide high-level administrative support to the On Premise Leadership Team, ensuring seamless daily operations and effective coordination across key business activities.

How many years of experience are required for this position?

A minimum of 3 years of experience as an Administrative Assistant is required, with additional experience coordinating large events and meetings being a plus.

Is experience in project management necessary for this role?

While not explicitly required, project management experience is considered valuable for this role.

What proficiency is required in Microsoft Office?

Proficiency in Microsoft Office applications, specifically Outlook, PowerPoint, Excel, and Word, is required.

Is a specific degree required for this position?

A Bachelor's degree or equivalent work experience is preferred for this position.

Are there any language requirements for this job?

Fluency in English is required, and additional languages are considered an advantage.

What is the salary range for this position?

The base salary range for this position is $64,080 - $96,120, plus cash incentives.

What benefits are offered to employees?

Benefits include comprehensive medical, dental, and vision plans, 401k match, family leave, PTO & paid holiday schedule, pet, legal, and life insurance, and tuition reimbursement.

Who is eligible to apply for this position?

This position is open to U.S. citizens, U.S. permanent residents, or individuals currently authorized to work in the United States on a valid visa.

Does the company have a policy regarding equal opportunity employment?

Yes, Red Bull North America, Inc. is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, or any other classification protected by law.

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Red Bull

Red Bull Gives Wings to People and Ideas

Retail & Consumer Goods
Industry
10,001+
Employees
1987
Founded Year

Mission & Purpose

Red Bull Gives Wings to People and Ideas. This drives us - and all we do - since 1987. Today, Red Bull operates in over 170 countries selling more than 7.9 billion cans annually and growing! Above all, our people remain the essential ingredient in bringing the Red Bull brand to life. Becoming the #1 energy drink in the world is a journey of passion and hard work. It’s about asking ourselves every day: how can we do it better? Check out our open roles to become part of the world of Red Bull.