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Operational Coordinator

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Healthcare
  • Southampton

AI generated summary

  • You need a degree or equivalent experience, NHS admin skills, eCamis knowledge, data analysis, strong communication, and the ability to multitask while prioritizing under pressure.
  • You will ensure smooth patient journeys, manage pathways per standards, support operations, handle day-to-day issues, and lead service improvement projects as needed.

Requirements

  • Skills and Competencies
  • Essential criteria
  • Attention to detail
  • Data analysis
  • Report writing
  • People management
  • Communication
  • Qualifications, Knowledge And Experience
  • Essential criteria
  • Educated to degree level or possessing an equivalent level of experience, training, and knowledge
  • Competent in use of IT systems. Good level of keyboard skills including relevant software packages (Microsoft Office: Word, Excel, Outlook)
  • Previous NHS administration experience. Excellent working knowledge of eCamis system and relevant Trust and NHS procedures
  • Ability to analyse and interpret performance report information
  • Organisational knowledge of admin procedures and working processes
  • Ability to work under own initiative
  • Proven ability to work to deadlines, prioritise and multitask
  • Able to manage fluctuating demands on the post in calm and logical manner
  • Desirable criteria
  • Courses/further study attended to demonstrate evidence of personal development
  • Experience of dealing with non-routine and complex problems, progress chasing, resources and staff allocation
  • Awareness of health service policy in relation to Trust access targets.
  • Experience in a supervisory role
  • Patient Administration System (for example eCamis, LUNA, CHARTS) trained.
  • Service Improvement training
  • Knowledge of medical terminology
  • International Computer Driving Licence (ICDL)
  • Trust Values
  • Essential criteria
  • Patients First
  • Always Improving
  • Working Together

Responsibilities

  • To deputise for the operational managers and access manager as required.
  • Be responsible for the smooth running of the patient journey by ensuring that co-ordinated and streamlined administrative processes revolve around the patient and their individual needs.
  • To ensure that patient pathways are managed in line with Trust and National reporting standards and that all documentation is maintained in line with information governance principles.
  • To support the operational management team with day-to-day operational issues.
  • Take a project lead role as required on service improvement projects in line with patient services centre objectives.

FAQs

Who is eligible to apply for the Operational Coordinator position?

This vacancy is only open to applicants from the Hampshire & Isle of Wight NHS system, which includes specific NHS trusts in the region.

What type of qualifications are required for this role?

Candidates must be educated to degree level or possess equivalent experience, training, and knowledge related to the position.

What are the key responsibilities of the Operational Coordinator?

Responsibilities include ensuring smooth patient journeys through streamlined administrative processes, managing patient pathways in line with reporting standards, supporting operational management with daily issues, and leading service improvement projects.

What skills are essential for this position?

Essential skills include attention to detail, data analysis, report writing, people management, and effective communication.

Is previous NHS administration experience required?

Yes, previous NHS administration experience is essential, along with a good working knowledge of the eCamis system and relevant Trust procedures.

Are there opportunities for personal development and training in this role?

Yes, the organization offers learning and development opportunities to help employees achieve their career aspirations.

What kind of working environment can one expect?

The role is within a fast-paced outpatient administration center where the focus is on delivering quality service through a patient-first approach.

What benefits do employees receive?

Employees have access to NHS discounts, a minimum of 35 days paid holiday (pro rata), and a generous pension scheme.

Are flexible working hours available for this role?

Yes, the organization is open to discussing flexibility in working hours and encourages candidates to talk about their needs during the interview.

What values does the Trust uphold?

The Trust values are "Patients First," "Always Improving," and "Working Together."

🏥 #NHS careers @UHSFT 🌡 Putting patients first 🤝 Working together 🔬 Always improving #LeadingTheWay

Science & Healthcare
Industry
10,001+
Employees
2011
Founded Year

Mission & Purpose

University Hospitals Southampton NHS Foundation Trust (UHS) offers a broad range of healthcare services, including specialized and emergency care, to the community. Their ultimate mission is to provide exceptional patient care, support, and treatment through innovation and excellence. UHS aims to improve health outcomes and enhance the patient experience by fostering a dedicated, skilled workforce and implementing advanced medical practices.

Benefits

  • Staff Discounts

    Receive discounts for major retailers and experiences with the Blue Light card, plus other salary sacrifice schemes.

  • 24/7 Wellbeing Support

    You can access impartial, confidential advice from qualified counsellors for many different issues.

  • Cycle to work

    Keep active with tax-free bikes and save up to 30% on cycling gear.

  • Park & Ride

    The Adanac Health & Innovation Campus provides a park and ride service.

  • Training & development

    We support development from entry level apprenticeships through to post doctoral research.

  • On-site Facilities

    Access to free gym membership, numerous eateries and bespoke gardens at our Southampton General site

  • Childcare support

    Support and advice is available to all employees on any childcare related issue.

  • Savings on childcare

    Access to childcare vouchers and our fee direct scheme.