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Personal Assistant - 12 month FTC

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Barclays

27d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • London

AI generated summary

  • You must have strong planning, organization, and communication skills, experience in finance, and the ability to build relationships and multitask under pressure while maintaining confidentiality.
  • You will manage calendars, plan travel, anticipate needs, prioritize tasks, and handle day-to-day administrative duties, including expenses and filing systems.

Requirements

  • Proven planning, organisational and time management skills with high attention to detail and ability to maintain confidentiality always are critical
  • Great relationship building skills to deal with a range of people, situations and ability to work as part of a team
  • Clear communicator in both verbal and written dialogue
  • Ability to work with key stakeholders, their teams, as well as attending to their obligations in terms of attending and delivering presentations at their respective senior leadership management forums, Monthly and Quarterly Business Reviews
  • Previous experience in financial organization is preferred
  • Preparing meeting minutes/agendas/correspondence/presentations in line with deadline
  • Friendly and calm demeanour and ability to multi task and handle varying levels of pressures and deadlines

Responsibilities

  • Management of executive, managers or team calendars and overseeing timely responses to meeting invitations and requests.
  • Planning and arranging travel itineraries, including flights, accommodation and ground transportation, ensuring timely and efficient travel for the executive or team.
  • Proactively anticipating the needs of the executive or team, prioritising tasks, and ensuring timely completion.
  • Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.

FAQs

What is the duration of the contract for the Personal Assistant position?

The position is a 12-month fixed-term contract.

What is the main purpose of the Personal Assistant role?

The main purpose is to provide administrative and organisational support to executives, managers, or teams, managing schedules, coordinating tasks, and acting as a trusted point of contact.

What kind of experience is preferred for this role?

Previous experience in a financial organization is preferred, along with proven planning, organisational, and time management skills.

Is there a focus on teamwork in this position?

Yes, great relationship-building skills are essential, and the role involves working as part of a team and dealing with a range of people and situations.

What skills are important for success in this Personal Assistant role?

Important skills include high attention to detail, ability to maintain confidentiality, clear communication, multitasking ability, and the capacity to handle pressures and deadlines.

What type of administrative tasks will the Personal Assistant be responsible for?

The Personal Assistant will manage day-to-day administrative tasks, including diary management, travel arrangements, expenses, and maintaining filing systems.

Will the Personal Assistant need to prepare meeting materials?

Yes, the role involves preparing meeting minutes, agendas, correspondence, and presentations in line with deadlines.

What qualities should a successful candidate possess?

A successful candidate should be friendly, calm under pressure, and able to anticipate the needs of executives or teams while managing multiple tasks.

Will the Personal Assistant have interaction with senior stakeholders?

Yes, the role involves working with key senior stakeholders, managing their demanding schedules, and attending relevant senior leadership management forums.

What are the expectations regarding risk and controls for this role?

The Personal Assistant is expected to take ownership of managing risk and strengthening controls in relation to their responsibilities and to escalate any breaches of policies or procedures appropriately.

What core values does Barclays expect its employees to demonstrate?

Barclays expects its employees to demonstrate the values of Respect, Integrity, Service, Excellence, and Stewardship, as well as the Barclays Mindset of Empower, Challenge, and Drive.

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Barclays

Barclays is a British multinational bank offering personal, corporate, and investment banking services worldwide.

Finance
Industry
10,001+
Employees
1690
Founded Year

Mission & Purpose

Barclays is a British universal bank. We are diversified by business, by different types of customers and clients, and by geography. Our businesses include consumer banking and payments operations around the world, as well as a top-tier, full service, global corporate and investment bank, all of which are supported by our service company which provides technology, operations and functional services across the Group. With over 325 years of history and expertise in banking, Barclays operates in over 40 countries and employs approximately 83,500 people. Barclays moves, lends, invests and protects money for customers and clients worldwide. Barclays is a trading name of Barclays Bank PLC and its subsidiaries. Barclays Bank PLC is registered in England and is authorised by the Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority. Registered in England. Registered No. 1026167. Registered office: 1 Churchill Place, London E14 5HP.