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Personal Assistant

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The Walt Disney Company

Yesterday

  • Job
    Full-time
    Senior Level
  • Customer Relations
    People, HR & Administration
  • London

AI generated summary

  • You need extensive experience as a Senior PA, SAP knowledge, advanced Outlook, PowerPoint, and Word skills, excellent communication, and the ability to work autonomously and discreetly.
  • You will provide administrative support, manage complex diaries, coordinate meetings, handle travel arrangements, process expenses, and facilitate effective communication among executives.

Requirements

  • Extensive experience as a Senior Personal Assistant or Executive Assistant
  • Demonstrable working knowledge of SAP and other associated administrative systems
  • Experience in a fast paced, large multi-national organisation
  • Advanced Outlook, PowerPoint and Word Skills
  • Knowledge of Excel
  • Friendly, outgoing, professional and polite
  • Open and approachable
  • Organised and detail oriented – excellent level of accuracy
  • Able to work in a deadline driven environment and meet tight deadlines
  • Dynamic and enthusiastic
  • Able to work autonomously, with minimal supervision, be pro-active and take initiative
  • Highly discreet and aware of sensitive & confidential information and situations
  • Excellent communication skills across all levels of the organisation – ability to be concise and inform
  • Collaborative working style
  • Team player, ability to form excellent working relationships with colleagues (internally & externally)
  • Excellent and advanced computer skills essential in following - Word, PowerPoint, Excel, SAP, Outlook
  • Knowledge of SAP is a strong advantage
  • Calm and focussed career PA

Responsibilities

  • Provide first class general administrative support
  • Complex diary management for three Finance VP’s, working across multiple time zones
  • Inbox Management
  • Co-ordinate meetings, lunches and dinners
  • Prepare meeting agendas, organise conference calls
  • Prioritise daily workload, in conjunction with urgent requirements, troubleshooting where necessary
  • Prepare & plan agendas and logistics for regular US Senior Exec visits
  • Process expenses in a timely manner via Concur system
  • Manage filing system both maintaining and constantly improving the system
  • Manage all travel requirements including travel itineraries and bookings – both European and International
  • Ensure all travel is executed timely and with local knowledge and input
  • Raise Purchase Orders through Coupa
  • Ensure that all communication lines are managed effectively between the three VP’s, direct reports, US Heads, UK & European LOB heads and third parties.
  • Helping drive and build the culture of the team – supporting on team meetings, events, away days, off-sites as appropriate
  • Flexible approach to working unsociable hours on occasion

FAQs

What is the duration of the contract for this Personal Assistant position?

The position is an initial 12-month fixed-term contract.

Where is this role based?

This role is based in our London Hammersmith office, with a hybrid working arrangement of four days in the office and either Monday or Friday working from home.

What kind of tasks will the Personal Assistant be responsible for?

The Personal Assistant will provide first-class administrative support, manage complex diaries, coordinate meetings, process expenses, manage travel itineraries, and maintain communication across various teams.

What qualifications are required for this role?

Candidates should have extensive experience as a Senior Personal Assistant or Executive Assistant, demonstrable working knowledge of SAP, experience in a fast-paced multinational organization, and advanced skills in Outlook, PowerPoint, and Word, along with knowledge of Excel.

Is prior experience with SAP required?

While extensive knowledge of SAP is a strong advantage, it is not explicitly stated as a requirement.

What skills are essential for success in this role?

Essential skills include being organized and detail-oriented, having excellent communication skills, being able to work autonomously, being proactive, and handling sensitive information with discretion.

What benefits are offered with this position?

Benefits include 25 days of annual leave, private medical insurance and dental care, free park entry for family and friends, discounts on designated Disney products, excellent parental and guardian leave, and participation in Employee Resource Groups.

Are there opportunities for career growth and development?

Yes, Disney encourages a diverse workforce and promotes a culture where individuals can thrive and belong, providing various employee resource groups that support personal and professional development.

How many VP's will the Personal Assistant support?

The Personal Assistant will provide support to three Finance VP's.

What is the expected working environment for this role?

The role is expected to be fast-paced and deadline-driven, requiring the ability to manage multiple tasks and communicate effectively across different levels of the organization.

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The Walt Disney Company

Entertainment & Media
Industry
10,001+
Employees

Mission & Purpose

From classic animated features and exhilarating theme park attractions to cutting edge sports coverage, and the hottest shows on television, The Walt Disney Company has been making magic since 1923, creating unforgettable stories that connect with audiences around the world. And we’re just getting started! The key to our success…. The Cast, Crew, Imagineers and Employees who honor Disney’s rich legacy by stretching the bounds of imagination to create the never-before-seen, bringing unparalleled entertainment experiences to people of all ages. Begin a career that delivers unparalleled creative content and experiences to audiences around the world and just imagine the stories you could be part of… What is #LifeAtDisney like? It’s a series of magical moments with cast members and employees developing and telling our stories in the most innovative ways. Whether it’s a day spent as a Disney VoluntEAR, or celebrating the release of a new interactive experience, retail product or movie, our days are filled with the knowledge that we are creating entertainment experiences the whole family can enjoy. Follow @DisneyCareers on Facebook, Twitter and Instagram for a peek behind-the-curtain, and discover how you could connect to a world of stories with Disney!