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Personal Assistant

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Frasers Group

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Customer Relations
    People, HR & Administration
  • London
  • Quick Apply

AI generated summary

  • You need proven EA/PA experience, strong organizational skills, flexibility, discretion, proactivity, tech-savviness, and budgeting experience.
  • You will manage schedules, handle documentation, coordinate travel, prepare meetings, record minutes, and perform research, utilizing various software tools for efficiency.

Requirements

  • Proven and demonstrated experience as an EA or PA within a fast-paced environment
  • A high degree of organisational skills, a multi-tasker with excellent attention to detail and an ability to plan and prioritise changing workloads
  • Brings a high level of flexibility and can swiftly adapt to different working styles and business situations.
  • Strong business sense when arrangements and plans need to pivot, and act quickly to make sure alternative solutions are in place.
  • Absolute discretion and trustworthy with confidential information, the strictest respect for confidentiality over any information exposed
  • A highly proactive approach, the perception to instigate improvements and initiative to follow through
  • Very tech savvy and fully conversant with Microsoft office and the in-house packages and procedures
  • Experience working with budgeting and raising of purchase orders.

Responsibilities

  • Serve as the teams right hand and manage everything that the team cannot do because of their tight schedule. The PA knows the teams, wants, strengths, and weaknesses, and handles all tasks keeping this in mind
  • Managing incoming memo´s, and business-related documentation, screening it, and working back with the relevant team member to ensure timely follow-ups, setting clear priorities and recommend where support is needed
  • Taking lead on basic research and organisation of relevant data for internal or external use. Preparing relevant documentation for Executives
  • Managing and coordinating complex diaries across multiple time zones for two stakeholders
  • Coordinating frequent and often last minute international and national travel, producing VISA and entry documentation and processing expenses as required
  • Arranging and preparing for meetings and conferences, including editing presentations, detailed agendas and IT set up as required
  • Accurately recording minutes from meetings, distributing through the organisation, and guiding follow-ups
  • Using various software including Word, Excel, Powerpoint, and other databases. Knowledge of design softwear including Canva and Monday.com would be advantageous

FAQs

What are the main responsibilities of the Personal Assistant role?

The main responsibilities include managing diaries, handling incoming memos and documentation, conducting research, coordinating travel, preparing for meetings, recording minutes, and using various software for documentation and data management.

Where is the Personal Assistant position based?

The Personal Assistant position is based 5 days a week at our London HQ.

What qualifications are required for this role?

Candidates should have proven experience as an EA or PA in a fast-paced environment, strong organizational skills, flexibility to adapt to different working styles, discretion with confidential information, and proficiency in Microsoft Office and other software.

Are there any specific software skills needed for the role?

Yes, proficiency in Microsoft Word, Excel, PowerPoint, and other databases is required. Knowledge of design software like Canva and project management tools such as Monday.com is advantageous.

What is the company culture like at Frasers Group?

The company culture is characterized by a focus on innovation, teamwork, and a fearless approach to challenges. Employees are encouraged to think without limits, own their roles, and remain relevant in the ever-evolving retail landscape.

What kind of professional development opportunities does Frasers Group provide?

Frasers Group offers various opportunities for professional development, including the Frasers Festival, CEO Sessions, and the Retail Reconnect program, which allow employees to gain insights and network with leaders and peers.

What employee welfare programs are available?

Employee welfare programs include the Frasers Fit initiative, which promotes physical, financial, and mental wellbeing through gym classes, discounted memberships, and access to a wellbeing helpline and counseling services.

Is there a rewards and recognition program in place?

Yes, Frasers Group has a rewards and recognition program that includes the Frasers Champion scheme, where employees are nominated and recognized for their contributions, and the Fearless 1000 initiative, which offers bonuses based on performance.

How does the recruitment process work for this position?

The recruitment process involves reviewing applications, with all candidates receiving feedback. Shortlisted applicants may confirm key details before participating in behaviorally-focused interviews and potentially technical interviews or presentations with the hiring team.

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Frasers Group

We are building the planet’s most admired and compelling brand ecosystem.

Retail & Consumer Goods
Industry
10,001+
Employees
1982
Founded Year

Mission & Purpose

Frasers Group started as a small store in Maidenhead in 1982 and from there, grew to become a global powerhouse. We are now a collection of the world’s most iconic brands including Sports Direct, Flannels, GAME, Jack Wills, Sofa.com, Evans Cycles, USC, and Everlast. We believe the higher the risk, the greater the reward. We’ve never been afraid to strive forward and change the way the industry operates, diversifying our portfolio and elevating stores. We’re pushing the boundaries of traditional retail environments; future-proofing our business and improving product access to create a shopping environment that will be fit for purpose for many more years to come. We’re not sitting back – there’s no room for hesitation.