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Personal Assistant

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Visa

11d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • London
  • Quick Apply

AI generated summary

  • You must be proactive, organized, detail-oriented, and skilled in English writing. Proficiency in Microsoft Office and a track record in admin roles are essential.
  • You will manage executives' administrative tasks, including diary management, travel booking, and meeting coordination, while maintaining confidentiality and fostering relationships across teams.

Requirements

  • Proactive, well-organised, and collaborative individual with a professional aspiration to be the administrative engine of a high-performing team in a fast-paced environment
  • Track record of success in either a similar administrative role or other role with relatable skills
  • Writing ability in English prose to a high standard across mediums and formats (e.g., invitations, formal emails, meeting minutes)
  • Attention to detail and excellent organisational skills in pursuing and completing, to full resolution and satisfaction, multiple and overlapping tasks
  • Proficiency in Microsoft Office applications – Outlook, PowerPoint, Word and Excel
  • Educated to at least advanced secondary school level or equivalent

Responsibilities

  • Manage end to end the administrative and logistical affairs of your assigned executives and their direct reports.
  • Provide support in established as well as ad hoc tasks – diary management, meeting coordination and preparation, travel booking, filing expenses, office supplies inventory, escorting visitors, etc.
  • Build a close working relationship with the other members of the Leadership Team in short order to effectively manage all affairs, including matters that require exercising discretion and confidentiality.
  • Stay ahead of the executive and anticipate their needs, taking responsibility for filtering, prioritising and escalating issues as appropriate and recommending solutions to issues.
  • Liaise and interact with other PAs & EAs and staff, building rapport and collaborative relationships.
  • Maintain relationships with individuals at all levels of seniority across a number of different business areas and geographies globally and San Francisco, Visa’s global headquarters.
  • Act in a manner that promotes the professional image of Visa, internally and externally.

FAQs

What is the role of the Personal Assistant at Visa Payments Limited?

The Personal Assistant will support members of the Executive Leadership Team by providing day-to-day administrative support, managing logistical affairs, diary management, meeting coordination, travel booking, and more.

What qualifications are required for the Personal Assistant position?

Candidates should be proactive, well-organized, and collaborative with a track record of success in a similar administrative role, strong writing ability in English, attention to detail, and proficiency in Microsoft Office applications. An advanced secondary school education or equivalent is also required.

Is prior experience in a similar role necessary?

Yes, a track record of success in a similar administrative role or other relatable skills is required for this position.

How important is confidentiality in this role?

Confidentiality is crucial as the Personal Assistant will handle matters that require discretion while managing the affairs of executives and their teams.

What opportunities for career development are available at Visa Payments Limited?

Visa Payments Limited fosters a culture that encourages growth and exploration, allowing team members to make an impact and connect with teams globally.

Do we offer a work/life balance?

Yes, Visa Payments Limited respects and encourages a meaningful work/life balance, with opportunities for flexible work schedules and wellness programs.

Are there benefits associated with this position?

Yes, we offer a market-leading salary and a fantastic benefits package for employees.

What's the company culture like at Visa Payments Limited?

The company promotes individuality and inclusivity, celebrating diverse backgrounds and fostering a connected workplace culture.

Will the Personal Assistant work with other team members?

Yes, the role will involve interacting with other Personal Assistants and Executive Assistants, building collaborative relationships.

What is the main mission of Visa Payments Limited?

The mission is to connect the world through the most innovative, reliable, and secure digital payment network, enabling individuals, businesses, and economies to thrive.

Visa

Technology
Industry
10,001+
Employees
1958
Founded Year

Mission & Purpose

Visa (NYSE: V) is a world leader in digital payments, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories. Our purpose is to uplift everyone, everywhere by being the best way to pay and be paid.