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Personal Assistant

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NHS

10d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy

AI generated summary

  • You must manage communication, diary, meetings, expenses, and travel, while providing project support, handling data analysis, and coordinating with various stakeholders effectively.
  • You will manage diaries, schedule meetings, handle expenses, arrange travel, and provide administrative support, ensuring effective communication and stakeholder management.

Requirements

  • Ensure accurate and open communication and co-ordination with a range of organisations and individuals, researching and drafting correspondence and papers and ensuring the management of specific tasks.
  • Be a key member of the team as well as supporting effective communication and stakeholder management, both internally and externally.
  • Diary management and daily management of Executive Director’s time.
  • Meeting scheduling.
  • Expenses / travel bookings.
  • Site & visit arrangements.
  • ESR management.
  • Oracle management.
  • Booking of venues and rooms.
  • Provide high quality project, service, initiative and administrative support including information and analysis.
  • Undertake reporting and analysis of information to support delivery.

Responsibilities

  • Ensure accurate and open communication and co-ordination with a range of organisations and individuals, researching and drafting correspondence and papers and ensuring the management of specific tasks.
  • Be a key member of the team as well as supporting effective communication and stakeholder management, both internally and externally.
  • Diary management and daily management of Executive Director’s time
  • Meeting scheduling
  • Expenses / travel bookings
  • Site & visit arrangements
  • ESR management
  • Oracle management
  • Booking of venues and rooms
  • Provide high quality project, service, initiative and administrative support including information and analysis.
  • Undertake reporting and analysis of information to support delivery

FAQs

What is the primary role of the Personal Assistant?

The primary role of the Personal Assistant is to provide high-quality administrative support to the Executive Director of Workforce, Training and Education, including complex diary management, inbox management, logistics, and other operational duties.

What are some of the key responsibilities of the Personal Assistant?

Key responsibilities include managing the Executive Director’s diary, scheduling meetings, handling expenses and travel bookings, arranging site visits, managing ESR and Oracle, booking venues and rooms, and providing project and administrative support.

Is prior experience in the healthcare sector required for this position?

While prior experience in the healthcare sector is not explicitly required, it may be beneficial due to the nature of the role within NHS England.

How much time is expected to be spent working in-person?

Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.

Will the Personal Assistant be involved in confidential tasks?

Yes, the Personal Assistant will be expected to handle elements of urgent and confidential business as it develops across the team and directorate.

What skills are essential for the Personal Assistant role?

Essential skills include strong communication, organizational abilities, time management, proficiency in diary and inbox management, and expertise in administrative support.

Who should I contact for further details or to arrange an informal visit?

For further details or to arrange an informal visit, you can contact Kerie Peek, the Business and Operations Manager, at kerie.peek@nhs.net.

Are there opportunities for career development within this role?

Yes, there are opportunities for career development as the role supports a portfolio of projects, services, and initiatives that align with the goals of NHS England.

What is the overarching goal of the WT&E Directorate?

The overarching goal of the WT&E Directorate is to enable, promote, and support the effective use of data, information, knowledge, and technology to improve, inform, and support NHS services and initiatives.

Where can I find more information about NHS England?

More information about NHS England can be found at their official website: https://www.england.nhs.uk/.

NHS

We lead and support the NHS in England to deliver improved care for patients.

Science & Healthcare
Industry
5001-10,000
Employees
2012
Founded Year

Mission & Purpose

NHS England is the national health service of England, responsible for overseeing the delivery of healthcare services and improving the health and well-being of the population. Their focus is on ensuring high-quality, accessible, and equitable healthcare for all individuals in England. NHS England works collaboratively with healthcare providers, professionals, and stakeholders to shape and implement policies, strategies, and initiatives that promote better health outcomes and address the healthcare needs of the population. They aim to continuously improve the healthcare system, enhance patient experiences, and support the delivery of efficient and effective healthcare services across the country.