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Personal Assistant to Two Deputy Directors within the Judicial and Legal Services Policy Directorate

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Ministry of Justice

16d ago

Applications are closed

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
  • London, +1

Requirements

  • Essential:
  • Proficient in Outlook, Word, Excel, PowerPoint, OneNote and MS Teams
  • Excellent oral and written communication skills
  • Excellent organisational, time management and task management skills
  • Ability to be proactive and forward plan
  • Highly resilient and takes “can do” attitude to resolving issues
  • Can work well within a team and alone, promoting diversity, inclusion and equality of opportunity, respecting difference, and other people’s experiences
  • Recognises the importance of discretion, tact and diplomacy in managing sensitive, personal, and confidential matters
  • Shows good judgement and approach to situations, tasks and problems who can work with minimal supervision
  • Desirable:
  • Experience of providing PA/administrative support to Senior Leaders
  • Familiar with Business Support functions

Responsibilities

  • Management of the two Senior Leaders diaries and inboxes, including arranging all internal and external meetings and travel, proactively dealing with conflicting engagements and finding ways of resolving competing priorities
  • Ensuring the Senior Leaders’ time is effectively organised and prioritised and maintain a balance of meetings and desk time
  • Ensuring all meeting papers/materials etc are in relevant folders in the inbox or printed, ensuring he/she has all relevant material sufficiently in advance of meetings
  • Confidently and accurately relaying the views and opinions of your Senior Leaders and other staff within the Directorate
  • Co-ordinate away-days, and events for the team
  • Undertaking duties and tasks as assigned by Senior Leaders
  • Building and maintaining excellent relations with other PAs across MoJ and externally, and with other staff within the Directorate and wider MoJ
  • Tracking and completing administrative tasks for onboarding and offboarding of staff g. ordering laptops, adding/removing to distribution lists and proactively communicating staffing changes within the divisions to the Directorate Support Team
  • Responsible for organising and controlling own workload ensuring deadlines are observed and duties performed efficiently
  • Provide cover as directed by line manager for other members of the team in their absence and assist with their workloads as necessary
  • Assisting the Head of Office and Business Manager with any ad hoc tasks e.g. administrative support
  • This list is not exhaustive, and the role and responsibilities will develop over time

FAQs

What is the salary range for this position?

The national salary range for this position is £27,223 - £28,613, and the London salary range is £31,169 - £32,760, depending on your base location.

Where are the job locations for this position?

Successful candidates can be based at either 102 Petty France, London or 5 Wellington Place, Leeds.

Is this position full-time or part-time?

This position offers the option to work full-time, part-time, or as part-time/job share, along with flexible working arrangements.

Are there opportunities for career progression in this role?

Yes, the MoJ may hold suitable applicants on a reserve list for 12 months, and future vacancies requiring similar skills and experience could be offered to candidates on the reserve list.

What are the key responsibilities of a Personal Assistant in this role?

Key responsibilities include managing the diaries and inboxes of the Deputy Directors, arranging meetings and travel, ensuring all relevant materials are prepared in advance of meetings, and coordinating team events.

What skills are essential for this position?

Essential skills include proficiency in Outlook, Word, Excel, PowerPoint, OneNote, MS Teams, excellent communication skills, strong organizational skills, and the ability to proactively manage time and tasks.

What is the application process for this job?

The application process involves submitting a CV and providing evidence against specific behaviours, including Delivering at Pace, Communicating and Influencing, and Working Together.

Will there be any interview preparation required?

While there is no expectation to prepare for strengths-based questions in advance, candidates are encouraged to reflect on their skills, motivations, and what they enjoy doing in their roles.

How does the MoJ promote diversity and inclusion in hiring?

The MoJ is a Disability Confident employer and commits to providing everyone with the opportunity to demonstrate their skills, offering guaranteed interviews for candidates with disabilities who meet the minimum criteria.

Is there a specific deadline for submitting applications?

Yes, the closing date for applications is 19/09/2024, at 23:55 hours.

Ministry of Justice

We protect & advance the UK's principles of justice, working to deliver a world-class justice system for all.

Government
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10,001+
Employees
2007
Founded Year

Mission & Purpose

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