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Personal Assistant to Two Deputy Directors within the Judicial and Legal Services Policy Directorate - ( Ref : 90305 )

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Ministry of Justice

3d ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Consulting
    People, HR & Administration
  • Leeds

AI generated summary

  • You must be proficient in MS Office, possess excellent communication and organizational skills, show resilience, uphold discretion, and ideally have experience supporting senior leaders.
  • You will manage diaries, arrange meetings, prepare materials, coordinate events, track onboarding tasks, build relations with PAs, and assist with various administrative duties.

Requirements

  • Essential:
  • Proficient in Outlook, Word, Excel, PowerPoint, OneNote and MS Teams
  • Excellent oral and written communication skills
  • Excellent organisational, time management and task management skills
  • Ability to be proactive and forward plan
  • Highly resilient and takes “can do” attitude to resolving issues
  • Can work well within a team and alone, promoting diversity, inclusion and equality of opportunity, respecting difference, and other people’s experiences.
  • Recognises the importance of discretion, tact and diplomacy in managing sensitive, personal, and confidential matters.
  • Shows good judgement and approach to situations, tasks and problems who can work with minimal supervision
  • Desirable:
  • Experience of providing PA/administrative support to Senior Leaders
  • Familiar with Business Support functions

Responsibilities

  • Management of the two Senior Leaders diaries and inboxes, including arranging all internal and external meetings and travel, proactively dealing with conflicting engagements and finding ways of resolving competing priorities
  • Ensuring the Senior Leaders’ time is effectively organised and prioritised and maintain a balance of meetings and desk time
  • Ensuring all meeting papers/materials etc are in relevant folders in the inbox or printed, ensuring he/she has all relevant material sufficiently in advance of meetings
  • Confidently and accurately relaying the views and opinions of your Senior Leaders and other staff within the Directorate
  • Co-ordinate away-days, and events for the team
  • Undertaking duties and tasks as assigned by Senior Leaders
  • Building and maintaining excellent relations with other PAs across MoJ and externally, and with other staff within the Directorate and wider MoJ
  • Tracking and completing administrative tasks for onboarding and offboarding of staff g. ordering laptops, adding/removing to distribution lists and proactively communicating staffing changes within the divisions to the Directorate Support Team
  • Responsible for organising and controlling own workload ensuring deadlines are observed and duties performed efficiently
  • Provide cover as directed by line manager for other members of the team in their absence and assist with their workloads as necessary
  • Assisting the Head of Office and Business Manager with any ad hoc tasks e.g. administrative support

FAQs

What role am I applying for?

You are applying for the position of Personal Assistant to Two Deputy Directors within the Judicial and Legal Services Policy Directorate.

Where is this position located?

The successful candidates will have the option to be based at either 102 Petty France, London, or 5 Wellington Place, Leeds, with occasional travel between the two locations required.

What are the working hours for this position?

The role is available as full-time, part-time, or with the option to job share, and flexible working patterns can be arranged.

What are my key responsibilities in this role?

Key responsibilities include managing the diaries and inboxes of the Senior Leaders, arranging meetings and travel, maintaining meeting materials, and supporting team events, among other administrative tasks.

What skills and experience are essential for this role?

Essential skills include proficiency in Outlook, Word, Excel, PowerPoint, OneNote, and MS Teams, as well as excellent communication, organizational, and time management skills.

Is previous experience as a personal assistant required?

While experience in providing PA/administrative support to Senior Leaders is desirable, it is not strictly required for the role.

Will there be any interviews for this position?

Yes, interviews are expected to take place virtually via MS Teams for candidates who are shortlisted based on their applications.

What salary can I expect for this role?

The expected salary for this position is £27,223, with additional contributions towards a Civil Service pension plan.

Are there any specific requirements regarding nationality?

Yes, this job is open to UK nationals, nationals of the Republic of Ireland, Commonwealth countries, EU nationals with settlement status, and others as specified in the job description.

What benefits are offered with this position?

Benefits include access to learning and development, flexible working options, annual leave, public holidays, and a pension scheme with employer contributions.

Ministry of Justice

We protect & advance the UK's principles of justice, working to deliver a world-class justice system for all.

Government
Industry
10,001+
Employees
2007
Founded Year

Mission & Purpose

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