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Pharmacy Business Administrator and Finance Assistant

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Nottingham University Hospitals NHS Trust

9d ago

  • Job
    Full-time
    Entry & Junior Level
  • People, HR & Administration
    Healthcare
  • Nottingham

AI generated summary

  • You need to be self-motivated, organized, professional, and reliable. Communicate clearly, handle pressure, learn quickly, and travel as needed. Drive and ensure confidentiality are essential.
  • You will handle invoicing, purchase ordering, maintain accurate records, track orders, and act as an ambassador for the department, with occasional travel between campuses.

Requirements

  • - Self-motivated, hardworking and enthusiastic individual
  • - Good organisational skills
  • - Clear understanding of confidentiality issues
  • - Well motivated and reliable
  • - Ability to understand and accurately convey verbal and written information
  • - Ability to remain calm under pressure
  • - Present a professional attitude at all times
  • - Learn and develop skills using Microsoft Office and NHS systems
  • - Flexibility to participate as an effective member of the Pharmacy Business Team and the wider Pharmacy Department
  • - Ability to act as an ambassador for the department and organisation
  • - Comply with the Trust’s Values and Behaviours
  • - Willingness to travel across multiple organisations
  • - Ability to drive

Responsibilities

  • To Participate As An Effective And Flexible Member Of The Pharmacy Business Team And The Wider Pharmacy Department; Providing a General Administrative And Clerical Service. This Includes
  • Generation of invoice documentation for services and products supplied by a range of diverse Pharmacy areas. Maintaining all the records accurately within the invoicing system and collate all relevant background data for submission to customers.
  • Taking responsibility for purchase ordering of stock and non-stock items, ensuring that order paperwork is completed accurately and completely, before passing to an authorised signatory. This is including tracking and chasing outstanding orders.
  • The post holder will be expected to act as an ambassador for the department and organisation, complying with the Trust’s Values and Behaviours at all times.
  • The post holder will be based at the QMC Hospital Campus but may occasionally be required to work at the City Campus and across the system so being able to drive or accepting of travel across multiple organisations is required.

FAQs

What qualifications do I need to apply for the Pharmacy Business Administrator and Finance Assistant position?

While specific qualifications are not detailed in the job description, candidates should possess good organizational skills, an understanding of confidentiality issues, and be proficient in verbal and written communication. Experience with Microsoft Office and NHS systems is beneficial.

Is previous experience in a pharmacy setting required for this role?

Previous experience in a pharmacy or healthcare setting is not explicitly required, but it may be advantageous. The role emphasizes the ability to work as part of a team and effectively manage administrative tasks.

Will I be required to travel for this position?

Yes, the post holder may occasionally be required to work at both the QMC Hospital Campus and City Campus, and travel across multiple organizations may be necessary.

What does the role involve in terms of invoice management?

The role includes generating invoice documentation for services and products from various Pharmacy areas, maintaining accurate records within the invoicing system, and collating relevant data for submission to customers.

How does the pharmacy department interact with other areas in the health system?

The pharmacy role involves close liaison with colleagues within the wider health system, requiring effective communication and collaboration in an ever-changing environment.

What values should I embody when working in this role?

You should comply with the Trust’s Values and Behaviours at all times and act as an ambassador for the department and organization.

Are there opportunities for personal development in this role?

Yes, there are endless personal development opportunities available at NUH, aimed at helping you turn your job into a career.

Who can I contact for more information about this job?

For further details or to arrange an informal visit, you can contact Lucy Jones, the Business, Finance and Commercial Support Lead, at Lucy.Jones154@nhs.net or by phone at 07713096927.

Is there a preference for applicants from certain backgrounds?

Yes, the organization particularly welcomes applications from individuals who identify as Black, Asian, and Minority Ethnic, or Disabled, as they strive for better representation at NUH.

Nottingham University Hospitals NHS Trust

We lead and support the NHS in England to deliver improved care for patients.

Science & Healthcare
Industry
10,001+
Employees
1948
Founded Year

Mission & Purpose

The NHS (National Health Service) provides comprehensive healthcare services across the United Kingdom, offering a range of medical care, from general practice to specialised treatments. Its ultimate mission is to ensure that all UK residents receive high-quality, accessible, and free healthcare at the point of use. The NHS aims to improve public health outcomes by delivering patient-centred care, advancing medical research, and promoting health and wellbeing across diverse communities. Its purpose is to offer equitable health services that support and enhance the lives of individuals, irrespective of their financial circumstances.