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Portfolio Analyst (Ref: 5315)

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Ministry of Justice

20d ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Government & Politics
    Business, Operations & Strategy
  • London

AI generated summary

  • You must be organized, proactive, and skilled in project management, governance, and risk management with strong communication abilities and resilience in fast-paced environments.
  • You will manage portfolio data, lead quality assurance reviews, develop reports, analyze trends, support stakeholder collaboration, and optimize processes for continuous improvement.

Requirements

  • The ideal candidate will be methodical, organised, and diligent; able to deliver at pace, working to tight deadlines whilst maintaining a quality service. They must be able to work pro-actively and with a variety of stakeholders and have excellent communication skills. They will have experience effectively managing competing priorities and will be comfortable working in a fast-paced environment.
  • The ideal candidate will have previous experience working in a project, programme, or portfolio management office with experience of planning, governance, and risk management or have experience managing a project or programme through application of the government functional standard for project delivery.
  • Successful Candidates Will Be Invited For Virtual Interview Where The Following Project Delivery Technical And Behavioral Competencies, As Per The Project Delivery Capability Framework (PDCF) Infrastructure And Projects Authority Pages Will Be Assessed:
  • Governance
  • Quality Management
  • Stakeholder Engagement
  • Knowledge Management
  • Resilience
  • (Lead) Governance - Governance is the ability to clearly define roles, responsibilities and accountabilities and establish controls and approval routes appropriate to each stage of the project to monitor project progress and compliance.
  • Quality Management - Quality management is the ability to plan, develop, maintain and apply quality management processes to ensure the adherence to those standards throughout the project delivery lifecycle
  • Knowledge Management - Knowledge management is the ability identify, share and promote best practices and lessons learned to create a culture of learning and good practice that supports continuous improvement to optimise project delivery.
  • Resilience - The ability to adapt to changing circumstances and adverse situations whilst remaining calm, reassuring others and maintaining performance.

Responsibilities

  • Key Responsibilities Of The Role
  • Lead in the management, tracking, and assurance of portfolio data and information, working with the wider Portfolio & Assurance team and project & programme teams to ensure compliance.
  • Information and coordinate and lead Quality Assurance reviews with Portfolio Account Managers, ensuring a high standard of data is provided and challenged where necessary.
  • Lead on development of regular portfolio reports including reports and submissions for the MoJ Portfolio, Investment, and Executive Committees, and GMPP reporting for the National Infrastructure & Service Transformation Authority.
  • Analyse key portfolio data and information from a range of sources and stakeholder to provide insight on trends and themes across the portfolio.
  • Develop these insights into analysis reports using appropriate reporting and visualisation methods to provide Departmental senior leadership with clarity on the state of delivery and support prioritisation decisions and effective allocation of resources across the portfolio.
  • As a key point of contact for key portfolio practices, establishing effective working relationships with key senior stakeholders across MoJ, IPA, and other Government Departments.
  • Provide support and advice for projects, programmes, and sub-portfolios on developing collaborative working practices with all stakeholders.
  • Respond quickly to ad hoc commissions from across the business including from the Directors General and Permanent Secretary.
  • Develop and maintain frameworks and methodologies for key portfolio practices, and champion best practice for these across the Department and wider government.
  • Ensure that key lessons are captured and learned across the team on a regular basis and portfolio processes, frameworks, and methodologies are optimised to drive continuous improvement.
  • Demonstrate commitment to professional learning and development.

FAQs

Is this position open to candidates outside of the UK?

No, this position is only open to UK nationals, nationals of the Republic of Ireland, Commonwealth countries, EU nationals with settled status, and certain other eligible individuals.

What is the salary for the Portfolio Analyst position?

The salary for this position is £41,463, with an additional employer contribution of £12,011 towards the Civil Service Defined Benefit Pension scheme.

Will I need to travel for this job?

Yes, frequent travel will be required to locations where the Portfolio & Assurance team is based.

What are the main competencies assessed during the selection process?

The main competencies assessed include Governance, Quality Management, Stakeholder Engagement, Knowledge Management, and Resilience.

Are there opportunities for professional development in this role?

Yes, there are access to professional development opportunities, guidance, tools, and support available within the MoJ Project Delivery Professional Network.

What is the expected working environment for this position?

The working environment is supportive of flexible working options, but home working contracts are not available.

Is feedback available for unsuccessful candidates?

Feedback is only provided to candidates who attend an interview or assessment.

What qualifications or experience are preferred for the ideal candidate?

Candidates should have previous experience working in project, programme, or portfolio management offices with knowledge in planning, governance, and risk management.

What is the application process for this role?

Candidates will need to complete an application form providing evidence of how they meet the required competencies and submit a current CV.

Are there any specific health or security checks required for this position?

Yes, successful candidates must undergo a criminal record check and baseline personnel security standard checks.

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Ministry of Justice

We protect & advance the UK's principles of justice, working to deliver a world-class justice system for all.

Government
Industry
10,001+
Employees
2007
Founded Year

Mission & Purpose

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