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Presentation Workflow Coordinator - Mon - Fri - 11:30am-8pm

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Williams Lea

2mo ago

  • Job
    Full-time
    Junior Level
  • Customer Relations
    Design
  • San Francisco

AI generated summary

  • You need 2+ years of office experience, advanced MS Office and PDF skills, attention to detail, strong communication, ability to multitask, and experience with confidential documents.
  • You will intake work requests, prioritize projects, ensure quality in presentations, monitor team adherence to standards, communicate deadlines, and promote collaboration among team members.

Requirements

  • Minimum of 2 years prior office experience, proofreading, presentations or design experience
  • Advanced knowledge of Microsoft Office suite (PowerPoint, Excel as examples); able to technically troubleshoot applicable software specific to the business/client; Advanced in Adobe PDF
  • Advanced knowledge of presentations and/or proofreading procedures and/or generally accepted practices
  • Extensive experience in business terminology, presentations and/or proofing formats; skill and efficiency in use of requisite resources
  • Attention to detail with emphasis on accuracy and quality; able to coordinate across the team and work on multiple projects simultaneously while ensuring quality results
  • Excellent verbal and written communication and interpersonal skills necessary in order to communicate questions and/or suggestions to client and other team members in a professional and customer service oriented manner
  • Ability to work in a fast-paced, deadline driven team environment
  • Good judgment and organizational skills with sound decision-making ability and solutions-oriented approach with the ability to ask for and follow directions
  • Ability to work both independently and collaboratively as part of a team; self-motivated to ensure own production
  • Communicate with team members, Lead, Supervisor, Manager and/or Client on job or deadline issues
  • Handle sensitive and/or confidential documents and information

Responsibilities

  • Intakes work requests from the client; including clarification of job instructions and negotiation of deadlines with the requester. Seeks alternate solutions to deadline requests, as needed
  • Prioritizes work requests across team and coordinates/balances multiple projects based on experience and following established guidelines, especially when working with escalated deadlines or issues
  • Applies own creativity, grammatical and/or composition skills to design and layout elements in presentations or materials to effectively support the client's intended message.
  • Acts as a leading definitive resource for all questions relating to presentations, proofreading and quality assurance by the team
  • Detects formatting and compositional errors; verifies citations are properly formatted; checks corrected proofs against mark-up for quality assurance
  • Performs presentation design work of all levels with focus on identification and correction of errors in complex documents to ensure quality of return product to requesters.
  • Adheres to and monitors team members' adherence to formatting standards, utilizing generally accepted formatting corrections and requisite resources, with an understanding of the client's business environment.
  • Demonstrates proper professional expectations for team members when dealing with client requesters and client work requests, including meeting deadlines and delivering high-quality work
  • Facilitates focus and coordination on and between shifts in the production of deliverables to the client in order to meet or exceed the client's expectations for quality, timeliness and service
  • Communicates with manager and/or client on job or deadline issues in a timely and professional manner
  • Assists the Lead, Supervisor or Manager in the execution of administrative and/or other procedures or systems across impacted team members
  • Facilitates team's adherence to company policies (conduct, attire, performance, attendance)
  • Works collaboratively, demonstrating open and flexible communication, within and across team members
  • Contributes to recommendations for individual development goals, trainings, or performance expectations to Lead, Supervisor or Manager to enhance team skill levels and quality outputs

FAQs

What are the working hours for the Presentation Workflow Coordinator position?

The working hours are Monday to Friday, from 11:30 am to 8:00 pm.

What is the pay range for this position?

The pay range for the Presentation Workflow Coordinator position is $28.50 to $30.00 per hour.

What benefits are offered to employees in this role?

Benefits include various health insurance options, a 401k retirement savings plan with employer match, paid time off (PTO), life insurance, paid parental leave, short-term and long-term disability, flexible spending accounts, commuter benefits, legal assistance, an employee assistance program (EAP), and additional employee perks and discounts.

What qualifications are required for this position?

A minimum of 2 years prior office experience, proofreading, presentations or design experience is required, along with advanced knowledge of Microsoft Office suite and Adobe PDF.

Is there a specific skill set that is important for this role?

Yes, attention to detail, excellent verbal and written communication skills, organizational skills, and the ability to handle multiple projects in a fast-paced environment are essential.

Do you have to work independently or collaboratively in this position?

The role requires both independent work and collaboration as part of a team.

Is experience with presentations and proofreading necessary?

Yes, extensive experience in presentations and proofreading procedures, along with familiarity with business terminology and formats, is necessary.

Does the company have a commitment to diversity and inclusion?

Yes, Williams Lea is committed to diversity and inclusion, celebrating unique perspectives and building a workforce that champions racial equity.

Are there any drug testing requirements for employment?

Yes, Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.

What is the policy on equal employment opportunity?

Williams Lea ensures equal employment opportunity without discrimination or harassment based on various protected characteristics, including race, color, creed, religion, national origin, age, sex, sexual orientation, gender identity or expression, disability, and veteran status, among others.

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Williams Lea

The leading global provider of business-critical support services to financial, legal & professional services firms.

Consulting
Industry
5001-10,000
Employees
1820
Founded Year

Mission & Purpose

Williams Lea is a global provider of business-critical support services, specialising in document management, digital transformation, and business process outsourcing. Their ultimate mission is to help organisations enhance efficiency and improve performance by delivering innovative solutions and operational excellence. The purpose of Williams Lea is to enable clients to focus on their core business activities while they manage the essential support functions, thereby driving productivity and creating value for their clients.