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Primary Care Administrator

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Aneurin Bevan University Health Board

12d ago

  • Job
    Full-time
    Senior Level
  • Healthcare

AI generated summary

  • You must have administrative experience in the NHS, strong IT skills, exceptional communication abilities, and the capacity to work flexibly and independently. Welsh language skills are desirable.
  • You will support the Primary Care Contracting Team with administrative tasks, monitor contracts, manage data systems, coordinate meetings, and provide guidance for Primary Care queries.

Requirements

  • Ability to work flexibly travelling locally and nationally and able to attend meetings, occasionally out of normal working hours
  • Satisfactory Standard DBS clearance check
  • Educated to GCSE ordinary level or equivalent
  • Educated to diploma level or equivalent
  • Knowledge and experience of a full range of administrative services acquired through training and relevant experience
  • Experience of working in the NHS
  • Understanding of the role of the Local Health Board
  • Understanding of Primary Care
  • Significant experience of providing secretarial and administrative support to a senior management team
  • Experience of committee work including preparation of agendas, collation of reports and minute taking
  • Previous experience of complex Primary Care functions
  • Previous experience of managing diaries, arranging meetings and providing support to a busy team
  • Previous experience developing and maintaining filing systems
  • Experience of working with a wide range of professionals
  • IT literate, able to use word processing packages, excel and presentation software
  • Must be familiar with Oracle
  • Excellent communication skills, both written and oral. Able to work on own initiative. Well organised, results focused
  • Proven ability to establish and enhance effective working relationships at all levels, interpersonal skills, influencing and negotiating skills
  • Highly motivated and able to manage and prioritise workload effectively, with excellent organisational skills
  • Flexible and adaptable to all situations
  • Confident and reliable, able to remain calm in difficult situations and meet required deadlines
  • Must be able to work on own initiative or as an effective team player
  • Professional approach to work
  • Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh

Responsibilities

  • To provide a full range of administrative support to the Primary Care Contracting Team in delivering the primary care functions of the Local Health Board including implementation of the General Medical Services (GMS), General Dental Services (GDS), General Ophthalmic Services (GOS) and Community Pharmacy Services.
  • To coordinate and support the delivery of the Directorate work programme
  • Ensuring administrative systems and processes within the Directorate are operated effectively to deliver directorate objectives
  • To Support The Directorate In Securing An Ongoing Improvement In The Organisation, Development And Delivery Of Services In Primary Care By
  • Providing support to monitor contracts across all Primary Care functions, this includes GMS, GDS, GOS and Community Pharmacy across ABUHB.
  • Supporting the Primary Care Contracting Team in monitoring the contractual obligations under GMS, GDS, GOS and Community Pharmacy. Analysing documents to ensure appropriate information is received
  • Supporting the Primary Care Contracting Team with the monitoring of complaints and concerns. Taking responsibility to collate relevant paperwork and circulate in a timely manner and in line with Health Board policy and procedures.
  • Creating and maintaining data collection systems, in respect of the GMS, GDS, GOS and Community Pharmacy contracts.
  • Establishing and monitoring a system to ensure all staff in the Directorate participate in the personal development and objective setting process.
  • Managing the process for all Primary Care Contractors across the ABUHB region in relation to Interpreter Services and processing invoices via Oracle.
  • Provide non-clinical advice and guidance to patients/general public in relation to Primary Care queries, referring to clinical/Medical staff where appropriate.
  • To coordinate and support project meetings ensuring agendas and papers are circulated in a timely manner and taking accurate minutes or action notes.

FAQs

What type of administrative support will the Primary Care Administrator be providing?

The Primary Care Administrator will provide a full range of administrative support to the Primary Care Contracting Team, including monitoring contracts, managing complaints, and coordinating project meetings.

Is Welsh language proficiency required for this position?

Welsh language skills are desirable but not mandatory; levels 1 to 5 in understanding, speaking, reading, and writing in Welsh are considered advantageous.

Are there any specific qualifications required for this role?

Yes, candidates should be educated to GCSE ordinary level or equivalent and also hold a diploma level or equivalent qualification.

Is previous experience in the NHS important for this job?

While it is desirable, previous NHS experience is not a strict requirement. Significant experience providing administrative support and familiarity with primary care functions are essential.

Will I need to travel for this position?

Yes, the role requires flexibility to travel locally and nationally, and there may be occasional meetings outside of normal working hours.

What software skills are necessary for the Primary Care Administrator role?

Candidates must be IT literate, familiar with word processing packages, Excel, presentation software, and must have experience using Oracle.

Is there a temporary salary increase mentioned in the job description?

Yes, there is a temporary top-up to the living wage of £12.60 per hour, amounting to £24,638 per annum, in place until the annual pay uplift for 2025/26 is confirmed.

How can I apply for this position?

You can apply online, and it is encouraged to submit your application as soon as possible due to the possibility of the vacancy being closed early.

What benefits does Aneurin Bevan University Health Board offer?

The Health Board offers a comprehensive benefits package including training and development opportunities, flexible working, occupational health support, and a focus on work-life balance.

How will I be informed about my application status?

Successful applicants will receive recruitment-related correspondence via the email account registered on the application form, so it is important to check that account regularly.

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Aneurin Bevan University Health Board

Science & Healthcare
Industry
10,001+
Employees
2009
Founded Year

Mission & Purpose

Aneurin Bevan University Health Board was established on the 1st October 2009 and covers the areas of Blaenau Gwent, Caerphilly, Monmouthshire, Newport, Torfaen and South Powys. The Health Board employs over 14,000 staff, two thirds of whom are involved in direct patient care. There are more than 250 consultants in a total of over 1000 hospital and general practice doctors, 6,000 nurses, midwives, allied professionals and community workers