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Principal Document Controller

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McDermott International, Ltd

10d ago

  • Job
    Full-time
    Expert Level
  • Dubai

AI generated summary

  • You need a Bachelor’s Degree, 10-15 years in Document Management, EDMS knowledge, MS Office proficiency, industry experience, leadership skills, and strong communication abilities.
  • You will manage document control activities, coordinate teams, ensure compliance with standards, oversee document flow, and maintain client communications while improving processes and training staff.

Requirements

  • Bachelor’s Degree in any stream or equivalent diploma (preferably in Computer Science)
  • Ten-fifteen (10-15) years minimum Document Management experience with a major contractor or consultant
  • Good knowledge of Electronic Database Management System (EDMS) software, MS Office, and Adobe
  • Computer literate in Microsoft programs: Word, Access, PowerPoint, Excel, Project
  • Working knowledge of industry utilized EDMS tools
  • Have wide experience with technical activities, including onshore and offshore operations
  • Extensive functional, business, industry, and leadership expertise
  • Ability to work as a team member as well as act as team leader
  • Excellent organizational and time management skills
  • Detail-oriented, dependable, and willing to handle multiple priorities
  • Successful communication skills, business acumen, and decision-making capability
  • Certified iDocs Trainer (preferable)

Responsibilities

  • Gain experience in the following work area: iDocs
  • Develop basic technical skills to complete assigned work
  • When acting as Lead Document Management, in addition:
  • Direct small or medium Document Management Team as Lead Document Controller
  • Lead Project as Lead Document Controller, engaging the participation of other disciplines
  • Coordinate all activities within own discipline and discipline interfaces with other disciplines
  • Lead the Document Management team of the assigned work area and completed within the planned schedule and budget, in accordance with standards, MDR, and project-specific procedures and to a high professional standard
  • Plan, organize, and direct all aspects of discipline execution on the assigned project, including scope, deliverables, schedule, and all discipline workforce resources - agree on allocations with the Engineering Manager
  • Ensure interfaces and deliverables are clearly identified
  • Maintain responsibility for progress and productivity, identifying any required corrective action
  • Act as project-based discipline point of contact in communications and meetings with the Project Team, Customer, Vendor / Supplier and / or Subcontractor counterparts, and relevant agencies such as certifying authorities, auditors, third parties, etc
  • Develop the document management execution plan and other associated work instructions to ensure alignment with client requirements and McDermott standards
  • Become familiar with specific technical aspects of the Contract and Project Team requirements pertaining to document management and project delivery requirements (standards, procedures, EDMS, formats, etc.)
  • Ensure project EDMS platform is set up to meet client and McDermott technical requirements
  • Manage staffing plans and budgets for projects to ensure appropriate staffing levels and cost management
  • Advise Project Management Team on document management issues and interface processes and requirements
  • Ensure seamless sharing of documentation across all Project Team members and locations to include MOPEX and JV Partners
  • Act as a day-to-day interface for the Client, Suppliers, Subcontractors, etc., on day-to-day document management issues
  • Facilitate and expedite the timely flow of technical information amongst Project Team members and external parties, such as the client and suppliers, via the EDMS
  • Prepare, review, and issue defined project reports on document status, including the master document register
  • Supervise document management personnel on projects and provide timely feedback to the Document management department manager of personnel performance
  • Ensure proper EDMS training of all project personnel as well as training of document management personnel in Document Management procedures and systems (Unifi)
  • Assist in the establishment, maintenance, development, and improvement of document management processes, systems, and tools
  • Participate in and lead internal and external audits as required
  • Provide regular status reports to Project and Department Management on Project Document Management workload and any issues
  • Ensure active and frequent engagement with MOPEX counterpart(s) for the project
  • Deliver information required for handover and turnover in accordance with project contractual requirement
  • Archive project records
  • Provide lessons learned from project execution to Project Management and Department Management

FAQs

What is the primary responsibility of the Principal Document Controller?

The primary responsibility of the Principal Document Controller is to provide solutions to atypical problems in document management, impact the quality of team work, communicate technical document control information, and suggest improvements to existing processes.

What qualifications are required for the Principal Document Controller position?

Candidates must possess a Bachelor’s Degree in any stream or an equivalent diploma (preferably in Computer Science) and have a minimum of 10-15 years of document management experience with a major contractor or consultant.

What software knowledge is essential for this role?

Essential software knowledge includes proficiency in Electronic Database Management System (EDMS) software, MS Office Suite (Word, Access, PowerPoint, Excel, Project), and Adobe.

Is experience in both onshore and offshore operations necessary?

Yes, a wide experience with technical activities, including both onshore and offshore operations, is necessary for this role.

What are the key tasks and responsibilities of the Principal Document Controller?

Key tasks include leading the Document Management Team, developing execution plans, managing staffing and budgets, ensuring seamless sharing of documentation, and supervising document management personnel.

What type of team does the Principal Document Controller lead?

The Principal Document Controller directs a small or medium Document Management Team and engages participation from other disciplines.

Will the Principal Document Controller participate in audits?

Yes, the Principal Document Controller will participate in and lead internal and external audits as required.

What skills are crucial for effective document management in this role?

Crucial skills include excellent organizational and time management skills, attention to detail, effective communication skills, business acumen, and the ability to prioritize multiple tasks.

Is certification as an iDocs Trainer preferred for this role?

Yes, being a certified iDocs Trainer is preferable for candidates applying for the Principal Document Controller position.

Who does the Principal Document Controller report to?

The Principal Document Controller reports to the Lead Document Management/PEM or PM for the project and the Department Manager functionally.

McDermott International, Ltd

Energy
Industry
10,001+
Employees

Mission & Purpose

McDermott is a premier provider of engineering and construction solutions to the energy industry. Our customers trust our technology-driven approach—engineered to responsibly harness and transform global energy resources into the products the world needs for now and what’s next. From concept to commissioning, we are creating and delivering the building blocks of the energy transition. Our innovative expertise and capabilities advance the next generation of global energy infrastructure—empowering a brighter, more sustainable future for us all. Operating in over 54 countries, our locally focused and globally integrated resources include more than 30,000 employees, a diversified fleet of specialty marine construction vessels and fabrication facilities around the world.