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Procurement Admin

  • Job
    Full-time
    Mid & Senior Level
  • Logistics
  • Dubai

AI generated summary

  • You should have a bachelor's degree, 3-5 years of EPCI experience, MS Office proficiency, basic procurement knowledge, strong organizational skills, attention to detail, and teamwork ability.
  • You will coordinate with senior admins, assist in document control, expedite purchase orders, manage vendor records, negotiate prices, and support procurement processes in a team setting.

Requirements

  • Bachelor’s degree preferred
  • 3 to 5 years of EPCI experience
  • Proficient in Microsoft Office, especially Outlook, Excel, and PowerPoint
  • Basic knowledge of procurement processes, including sourcing, contracting, purchasing, and expediting
  • Excellent organizational and time-management skills, with the ability to prioritize and meet deadlines
  • Attention to detail and accuracy in data entry, record-keeping, and documentation
  • Ability to work collaboratively in a team environment

Responsibilities

  • Coordinate with more Senior Administrators
  • Work across projects in a group or team atmosphere as assigned
  • Raise questions when unsure
  • Focus on correct and efficient throughput of work
  • Assist in retrieval and transmission of files, records, data, and documents for urgent work process needs
  • Assist with Document Control-monitoring, recording, and filing of documents under the department's custody
  • Assist with setting up, filling, and updating bids, commercial bid tabs, purchase orders, change order requests, and other duties as needed
  • Assist in writing up purchase orders and issuing purchase orders to vendors
  • Expedite purchase orders for the vessels to maintain status and contact with the vessel and procurement team
  • Maintain procurement records such as vendor contracts, purchase orders, and invoices, and ensure their accuracy and completeness
  • Assist in negotiating prices and terms with vendors to obtain the best value for the company
  • Assist in managing vendor relationships as required

FAQs

What is the main role of a Procurement Admin?

The main role of a Procurement Admin is to perform day-to-day procurement activities, solve typical Supply Chain problems, and assist in managing vendor relationships, ensuring the efficiency and quality of services provided.

What qualifications are required for the Procurement Admin position?

A Bachelor's degree is preferred, along with 3 to 5 years of EPCI experience. Proficiency in Microsoft Office and a basic knowledge of procurement processes are also required.

What tasks will a Procurement Admin be responsible for?

A Procurement Admin will be responsible for coordinating with senior administrators, maintaining procurement records, assisting in document control, managing purchase orders, expediting orders, and negotiating with vendors.

Is prior experience in procurement necessary?

Yes, a basic knowledge of procurement processes and 3 to 5 years of EPCI experience is preferred for this position.

What skills are essential for a Procurement Admin?

Essential skills include excellent organizational and time-management skills, attention to detail, accuracy in record-keeping, and the ability to work collaboratively in a team environment.

Will the Procurement Admin need to work independently?

While there is a focus on teamwork, the Procurement Admin is expected to recognize and solve typical problems with limited supervisory approval, indicating a degree of independent work may be required.

How does this position contribute to the company's overall success?

The Procurement Admin's work directly impacts their team through the quality of services or information provided, supporting the company's operations and ensuring effective procurement practices.

Are there opportunities for advancement in this role?

Yes, there is potential for advancement as the Procurement Admin gains experience and demonstrates competence in managing procurement activities.

What tools or software will the Procurement Admin need to be familiar with?

The Procurement Admin should be proficient in Microsoft Office, especially Outlook, Excel, and PowerPoint, as these tools are essential for managing documents and communication.

Is there training provided for this role?

The specific details about training are not mentioned, but new hires typically receive onboarding and training to familiarize them with company procedures and procurement processes.

Energy
Industry
10,001+
Employees

Mission & Purpose

McDermott is a premier provider of engineering and construction solutions to the energy industry. Our customers trust our technology-driven approach—engineered to responsibly harness and transform global energy resources into the products the world needs for now and what’s next. From concept to commissioning, we are creating and delivering the building blocks of the energy transition. Our innovative expertise and capabilities advance the next generation of global energy infrastructure—empowering a brighter, more sustainable future for us all. Operating in over 54 countries, our locally focused and globally integrated resources include more than 30,000 employees, a diversified fleet of specialty marine construction vessels and fabrication facilities around the world.