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Procurement Operations Analyst

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iManage

14d ago

  • Job
    Full-time
    Senior Level
  • Logistics
    Business, Operations & Strategy
  • London

AI generated summary

  • You need a relevant degree, 5+ years in procurement, strong negotiation and analytical skills, experience with ERP systems like Coupa, and knowledge of strategic sourcing methodologies.
  • You will support sourcing operations, negotiate with vendors, analyze spend, ensure compliance, improve procurement processes, and collaborate with internal teams while providing procurement expertise.

Requirements

  • A Bachelor’s Degree in Business Administration, Supply Chain Management, or related field.
  • 5+ years progressive, demonstrated professional procurement/contracting experience; preferably with a SaaS or Indirect Procurement background.
  • Knowledge and experience within purchasing/contracting functions
  • The ability to accurately read, interpret, develop, and negotiate terms and conditions of contracts
  • Strong negotiation skills
  • Strong analytical skills to run both standardized and customized reports, ability to analyze large data sets, and provide insights for process improvements
  • A passion for data
  • A skilled background in the development and use of ERP/financial or other spend management systems such as Coupa,
  • Working knowledge of strategic sourcing concepts and methodologies

Responsibilities

  • You will support everyday operations, sourcing, and buying opportunities for iManage. You will play a key role in training and guiding the business on procurement best practices while assisting in enhancements of the Procurement Policy and Processes. You will develop and execute sourcing strategies, negotiate vendor commitments, analyze, track, and validate spend & savings, and ensure compliance with iManage Policy & procurement standards.
  • You’ll be responsible for collaborating with various business units, including Legal, Finance, and IT, and you will contribute to quality improvements and process efficiencies across the organization.
  • Supporting the Head of Procurement with the development, negotiation, and purchasing of high-impact sourcing projects and initiatives, ensuring alignment with overall priorities and objectives
  • Assisting business units in negotiating financial terms and conditions, certifying that they are as favorable to iManage’s business interests as possible, while minimizing risk and ensuring compliance with policies and procedures
  • Using data analytics, industry benchmarking, and strategic sourcing methodologies to develop and execute sourcing strategies, business strategies, and change management programs
  • Partnering with key stakeholders to negotiate contracts with new and existing vendors, including renewing vendor relationships to maximize value creation for iManage (optimizing spend, in addition to generating more value with existing contracts)
  • Assessing, evaluating, analyzing, and interpreting contract or agreement terms and conditions as well as recommending alternatives in resolving any supplier risk compliance or performance issues as necessary and in coordination with our legal team
  • Exercising good judgment in selecting the best contracting methods, techniques, and evaluation criteria for obtaining results
  • Working daily in systems like Coupa/Ironclad/BetterCloud to transact business with suppliers
  • Analyzing and improving procurement processes to identify opportunities for creating improvements that enhance internal efficiencies and ensure compliance with organizational policies.
  • Coordinating with internal teams regarding their supply chain needs and maintaining a positive relations both internal and external
  • Providing subject matter expertise, advice, recommendations, training, and guidance to staff and management on procurement-related issues, policies, procedures, and systems
  • Taking ownership of the procurement process and supporting various procurement functions such as strategic sourcing, subcontracting, vendor file management, and assisting staff in drafting of RFPs, specifications, terms of reference, and evaluation criteria
  • Establishing and maintaining positive, strong, ongoing working relationships with internal and external stakeholders

FAQs

What is the working arrangement for the Procurement Operations Analyst position?

The position offers a flexible working policy that encourages two days per week of in-office collaboration, allowing employees to balance work and well-being.

What are the key responsibilities of a Procurement Operations Analyst at iManage?

The key responsibilities include supporting everyday operations and sourcing opportunities, training business units on procurement best practices, negotiating vendor contracts, analyzing spend and savings, and ensuring compliance with procurement standards.

What qualifications are required for the Procurement Operations Analyst role?

A Bachelor’s Degree in Business Administration, Supply Chain Management, or a related field, along with 5+ years of professional procurement/contracting experience, are required.

Is there room for growth in this role?

Yes, iManage provides an internal development framework allowing employees to own their career paths and expand their skill sets through various training and certification opportunities.

What tools or systems will I be using as a Procurement Operations Analyst?

You will work daily in systems like Coupa, Ironclad, and BetterCloud for transacting business with suppliers.

How does iManage support employee well-being?

iManage supports employee well-being through flexible time off policies, enhanced parental leave, wellness days, and access to a behavioral health platform, RethinkCare.

Are there benefits associated with the Procurement Operations Analyst role?

Yes, benefits include a market-leading salary, annual performance-based bonuses, pension matching, private medical insurance, and life cover, among others.

What type of company culture can I expect at iManage?

iManage fosters a dynamic, inclusive, and encouraging culture that values diverse perspectives and promotes collaboration among employees.

Is there a focus on diversity and inclusion at iManage?

Yes, iManage is committed to building a diverse and inclusive environment and encourages individuals to bring their authentic selves to work.

What is the application process like for this position?

Interested candidates are encouraged to apply even if they don't meet every qualification precisely, as iManage values growth mindset and a hunger for learning.

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iManage

Making knowledge work (TM)

Technology
Industry
501-1000
Employees
2015
Founded Year

Mission & Purpose

iManage is the company dedicated to Making Knowledge Work. Its intelligent, cloud-enabled, secure knowledge work platform enables organizations to uncover and activate the knowledge that exists inside their business content and communications. Advanced Artificial Intelligence and powerful document and email management create connections across data, systems, and people while leveraging the context of organizational content to fuel deep insights, informed business decisions, and collaboration. Underpinned by best of breed security, sophisticated workflows and governance approaches, iManage has earned its place as the industry standard through continually innovating to solve the most complex professional challenges and enabling better business outcomes for over one million professionals across 65+ countries.