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Production Assistant

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The Walt Disney Company

12d ago

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
  • London

AI generated summary

  • You need experience in admin and team support, theatre background, strong organizational skills, deadline management, and proficiency in MS Office. Must work well under pressure and remain professional.
  • You will manage casting logistics, coordinate travel, handle contracts, support production administration, and assist with marketing events and performances involving children.

Requirements

  • * Experience in a busy administrative role
  • * Experience of supporting a team, including travel and diary management
  • * Theatre experience
  • * Ability to work to tight deadlines in a fast and dynamic environment.
  • * Attention to detail with an organized approach.
  • * Strong team player, dealing with staff at all levels in a calm and professional manner
  • * MS Word, PowerPoint, Excel, Outlook

Responsibilities

  • Auditions/Casting/Offers/Contracts
  • Assist in securing audition and rehearsal space for new/existing productions in a timely fashion and within budget.
  • Liaise with Casting Director and arrange open calls and auditions as required.
  • Handling audition logistics - audition space/pianists/SM’s.
  • Accurate logging and update on offers.
  • Draft, arrange and distribute contracts for cast, crew and orchestra and track full execution of these agreements.
  • Creatives/Associates show watch scheduling (re-cast).
  • Children – Casting and Welfare
  • Liaise with Children’s Casting Director/Organiser.
  • Draft cast offers and contracts for all children.
  • Handle admin for children with each Head Chaperone.
  • Regular contact with the children backstage and check-ins with them/chaperone team.
  • Close collaboration with tour children’s administrator for all children’s admin/licences/schedules.
  • Travel and accommodation for children on tour and as required for London productions.
  • Creation of children’s performances schedules and distribution of same to parents/creatives/tech teams and theatre staff as required.
  • Chaperone licence not mandatory but valuable for emergencies.
  • Administrative
  • Administrative support for all members of the Production Department.
  • Help maintain effective filing systems and other systems for the Disney Production Office.
  • Organise and minute regular production meetings and other meetings as required.
  • Manage the Company HR, Right to Work, and Immigration records and ensure they are up to date.
  • Oversee and update the internal show schedule calendar.
  • IT support liaison between Production Office, Show Crew and Disney IT.
  • Produce and distribute schedules, employee starter forms and welcome packs for all new production cast, musicians, and staff Maintain and distribute a UK One Liner of key dates and events on all productions.
  • Attend and minute appraisal, disciplinary, and grievance meetings as required.
  • Travel and Accommodation
  • Manage and complete travel itineraries, accommodation and travel for all cast, creative and production staff in the UK and Internationally.
  • Work closely with US contacts – book all travels for visiting creatives and VIPs.
  • Book majority of travel for crew load in/load outs on the tour (with technical assistant).
  • Book majority of travel and hotels for the children on tour.
  • Compile and send out travel itineraries.
  • Production Specific Administration
  • Obtain programme biographies and photos from creative team and cast members and liaise with Marketing Dept on the creation of the programme.
  • Respond to patron complaints and special requests and track progress of same.
  • Produce and distribute schedules, employee starter forms and welcome/touring packs.
  • Produce and distribute script and scores with Stage Management and Production Supervisors.
  • Liaise with venue(s) for external events/scheduling if required.
  • Work with legal team on drafting of vendor, associate, freelancer, and creative agreements.
  • Assist production team on the set up and running of any workshops for potential new titles.
  • Marketing and Events
  • Aid with all live, promotional, educational, charitable events, launches and any press activity. Attend as required.

FAQs

What are the working hours for the Production Assistant position?

Normal working hours apply, but out-of-hours work may be required, including evenings and weekends.

Is this position temporary or permanent?

This is a 12 month fixed-term contract (FTC) position.

What type of experience is required for this role?

Candidates should have experience in a busy administrative role, supporting a team, including travel and diary management, and theatre experience is preferred.

What specific skills are necessary for this position?

Required skills include the ability to work to tight deadlines, attention to detail, strong organizational skills, a professional demeanor, and proficiency in Microsoft Word, PowerPoint, Excel, and Outlook.

Will I have to assist with the casting process?

Yes, the role involves assisting in securing audition and rehearsal spaces, handling audition logistics, and coordinating with the Casting Director.

Is travel involved in this role?

Yes, the Production Assistant will manage travel itineraries and accommodation for cast, creative, and production staff both in the UK and internationally.

What kind of administrative tasks will I be responsible for?

Responsibilities include maintaining filing systems, organizing meetings, managing HR records, updating internal schedules, and producing distribution materials for production.

Are there any specific qualifications related to working with children?

While a chaperone license is not mandatory, it is considered valuable for emergencies, as the role involves liaising with children and their chaperones.

What benefits does this job offer?

Benefits include 25 days of annual leave, private medical insurance, free park entry for family and friends, discounts on designated Disney products, and excellent parental and guardian leave.

Does Disney promote diversity and inclusion in the workplace?

Yes, Disney is committed to forming a diverse workforce that respects a variety of voices, identities, backgrounds, experiences, and perspectives.

The Walt Disney Company

Entertainment & Media
Industry
10,001+
Employees

Mission & Purpose

From classic animated features and exhilarating theme park attractions to cutting edge sports coverage, and the hottest shows on television, The Walt Disney Company has been making magic since 1923, creating unforgettable stories that connect with audiences around the world. And we’re just getting started! The key to our success…. The Cast, Crew, Imagineers and Employees who honor Disney’s rich legacy by stretching the bounds of imagination to create the never-before-seen, bringing unparalleled entertainment experiences to people of all ages. Begin a career that delivers unparalleled creative content and experiences to audiences around the world and just imagine the stories you could be part of… What is #LifeAtDisney like? It’s a series of magical moments with cast members and employees developing and telling our stories in the most innovative ways. Whether it’s a day spent as a Disney VoluntEAR, or celebrating the release of a new interactive experience, retail product or movie, our days are filled with the knowledge that we are creating entertainment experiences the whole family can enjoy. Follow @DisneyCareers on Facebook, Twitter and Instagram for a peek behind-the-curtain, and discover how you could connect to a world of stories with Disney!