Project Administrator – Hypersonics Group

University of Oxford

3mo ago

Applications are closed

Job
Full-time
Mid Level
Research & Development
People, HR & Administration
Oxford

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Requirements

The post holder will provide PA, administrative and financial support to the Hypersonics Group working with the Hypersonics Research Manager.
The post holder will also assume responsibility for the administration of designated research projects, specifically in relation to financial and operational management.
This will include preparing financial reports to meet funder requirements; reviewing expenditure on projects to ensure they are eligible; and updating project budgets to understand recruitment and expenditure needs.
Other roles will include purchasing and arranging and participating in meetings and events with partners, funders, and stakeholders.
The post holder will ensure projects are delivered successfully to budget, and administrative aspects are completed to the satisfaction of the department and funder.
It is essential that the post holder has well-developed problem-solving skills and the ability to work independently with minimal supervision.
In addition, the postholder will be a key contact who will fully understand grant terms and conditions in detail when processing requisitions and expense requests while ensuring that compliance is observed.

Responsibilities

The post holder will provide PA, administrative and financial support to the Hypersonics Group working with the Hypersonics Research Manager. This will include complex diary management, full travel arrangements and ensuing day-to-day organisation of items of business for the Chair of Hypersonics and the Hypersonics Group, working closely with the colleagues within the Group and the Department.
The post holder will also assume responsibility for the administration of designated research projects, specifically in relation to financial and operational management. This will include preparing financial reports to meet funder requirements; reviewing expenditure on projects to ensure they are eligible; and updating project budgets to understand recruitment and expenditure needs. Other roles will include purchasing and arranging and participating in meetings and events with partners, funders, and stakeholders. The post holder will ensure projects are delivered successfully to budget, and administrative aspects are completed to the satisfaction of the department and funder. It is essential that the post holder has well-developed problem-solving skills and the ability to work independently with minimal supervision.
In addition, the postholder will be a key contact who will fully understand grant terms and conditions in detail when processing requisitions and expense requests while ensuring that compliance is observed.

FAQs

What are the primary responsibilities of the Project Administrator in the Hypersonics Group?

The primary responsibilities include providing PA and administrative support, managing complex diaries, making travel arrangements, handling financial administration for designated research projects, preparing financial reports, reviewing project expenditure, maintaining budgets, arranging meetings, and ensuring compliance with grant terms and conditions.

What qualifications or skills are required for this position?

The position requires well-developed problem-solving skills, the ability to work independently with minimal supervision, and a strong understanding of financial and operational management related to research projects.

What kind of support does the university offer for employee well-being?

The University offers generous benefits, including 38 days of annual leave, pension schemes, travel incentives, family-friendly benefits, sports facilities, personal and professional development opportunities, free membership to the University Club, staff discounts, and excellent childcare services.

Is this position full-time or part-time?

This position is a full-time role.

How long is the duration of this job?

The position is a fixed-term post available for 3 years.

Where can I find more information about the application process?

More information about the application process can be found on the University of Oxford's e-recruitment system or at http://www.eng.ox.ac.uk/jobs/home.

Who should I contact for informal enquiries about this position?

Informal enquiries can be directed to Kathryn Scott at kathryn.scott@eng.ox.ac.uk.

What is the closing date for applications?

The closing date for applications is 12.00 noon on Tuesday, 25 March 2025.

Does the university promote diversity and equality in its hiring process?

Yes, the University of Oxford is committed to equality and valuing diversity, and all applicants will be judged on merit according to the selection criteria.

University of Oxford

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Mission & Purpose

The University of Oxford's mission is to advance learning, knowledge, and research at the highest international levels of excellence. It seeks to achieve this through its teaching, research, and scholarly activities. The University of Oxford aims to be a world-leading center of academic excellence and innovation. Its purpose is to foster intellectual curiosity, critical thinking, and the pursuit of knowledge across a wide range of disciplines. The university is committed to providing a transformative educational experience, producing groundbreaking research, and contributing to society through the dissemination of knowledge and the training of future leaders.