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Project Administrator II

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  • Job
    Full-time
    Junior Level
  • Construction & Surveying
    Business, Operations & Strategy
  • Seattle

Requirements

  • High School diploma or Equivalent required
  • BA or Associates Degree or equivalent experience preferred
  • 2 years of experience in office administration preferred
  • 2+ years of experience in construction administration preferred
  • Team player
  • Proficiency with MS Office products (Word, Excel, Outlook, etc.)
  • Excellent interpersonal, communication (verbal and written), and organizational skills
  • High attention to detail and accuracy
  • Working knowledge of the Purchasing and Account Payable module in JD Edwards preferred
  • 10 Key by touch
  • Basic understanding of IT hardware and software terminology
  • Able to learn new computer systems quickly
  • Basic understanding of cost tracking and controls principles
  • Working knowledge of construction equipment, materials, and terminology preferred
  • Ability to operate with all levels of staff
  • Willingness to take on additional tasks
  • Ability to work independently and prioritize multiple tasks under tight deadlines

Responsibilities

  • Assist the project team with job startup tasks and attend pre-construction meeting to ensure job is started on time.
  • Create and maintain accurate files for all agreements to ensure proper documentation is readily available.
  • Prepare subcontract progress pay estimates and approve invoices for payment upon verification of proper insurance and executed agreement.
  • Coordinate the release of progress pay estimates and retention payments to subcontractors.
  • Ensure subcontractor payments and owner billings are timely and in accordance with prompt payment statues.
  • Process and monitor owner required paperwork to ensure Granite and subcontractor compliance.
  • Prepare and update tracking logs for project team ensuring job progress is accurately measured.
  • Process accruals and journal entries to ensure job cost is reflected properly.
  • Assist the project team with documentation of the validation of DBE's commercially useful function requirements, DBE payment certifications, and Granite's good faith efforts to attain DBE goals during the Project Execution Phase (Post-award) to ensure compliance with Federal and State contract requirements.
  • Maintain project documentation and safekeeping to ensure compliance with project document management processes and systems.
  • Prepare and run cost reports (e1 and FIS), distribute to project team, perform specialized cost analysis and research projects as requested to ensure accuracy, timeliness and cost effectiveness.
  • Perform a variety of administrative and office support functions to ensure the daily operations of the department run efficiently.
  • Main point of contact for subcontractors and owner on all administrative functions.

FAQs

What is the duration of the Project Administrator II position?

The position concludes at the completion of the project, which is anticipated to be approximately 2.5 years.

What are the educational requirements for this job?

A high school diploma or equivalent is required, while a BA or Associate's degree or equivalent experience is preferred.

How many years of experience are preferred for this role?

A minimum of 2 years of experience in office administration and 2+ years of experience in construction administration are preferred.

What are the essential skills required for this position?

Essential skills include proficiency with MS Office products, excellent communication and interpersonal skills, high attention to detail, and the ability to prioritize tasks under tight deadlines.

What specific software knowledge is preferred for this position?

Working knowledge of the Purchasing and Account Payable module in JD Edwards is preferred.

What kind of physical demands may this job require?

The physical demands include regular talking and hearing, frequent standing, walking, sitting, and using hands to operate a computer; occasionally lifting or moving up to 10 pounds is also required.

Are there any benefits associated with the Project Administrator II position?

Yes, the benefits package includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, and additional programs for health and wellness.

What is the base salary range for the Project Administrator II position?

The base salary range is between $47,599.00 and $71,400.00, varying based on relevant experience, skills, location, and education.

Is there a retirement savings plan offered to employees?

Yes, Granite provides a 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, with immediate vesting.

Are there opportunities for career growth within Granite?

Yes, Granite offers valuable experience and exposure to help build your career and personal brand.

Granite is America's Infrastructure Company ™ #TeamGranite #SafetyByChoice #BuildingBetterTogether

Engineering & Construction
Industry
1001-5000
Employees
1922
Founded Year

Mission & Purpose

From infrastructure that facilitates the movement of goods and people to projects that improve the way we live, work, and play, high-value partnerships power our projects and fuel our mission to build a better world together. Granite is one of the largest full-service general contractors, construction management firms, and construction materials producers in the U.S. Deeply embedded in our 100-year history is a culture of hard work, honesty, and getting the job done right. Our brands are Garco Testing Laboratories, Granite Construction Supply & Sign Shop, Granite Industrial, Inc., Granite Power, Intermountain Slurry Seal, and Layne, A Granite Company. Disclaimer regarding official "Granite"​ Job Postings: All open positions available with Granite Construction Inc., and its subsidiary companies, are available to apply on www.graniteconstruction.com/careers only. Granite does not ask prospective job applicants for information about their bank accounts, credit history, passport numbers and/or photocopies, passwords to financial accounts or to pay fees related to visa or other documents. If you see a job posting on a site that does not appear on www.graniteconstruction.com/careers or are asked for any of the personal information listed above, this is likely a fraudulent posting in order to commit identity theft or other forms of fraud. If you receive this type of suspicious email activity, please alert the FBI’s Internet Crimes Complaint Center: www.ic3.gov/default.aspx

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