Project Co-ordinator/ Team Assistant - Innovation Centre

Siemens Energy

Oct 18

Applications are closed

Job
Full-time
Mid & Senior Level
People, HR & Administration
Business, Operations & Strategy
Abu Dhabi

Requirements

Professional Team Assistant experience level required.
Graduated with a professional degree.
Very good English language skills. Professional written and verbal communication skills.
Very good knowledge of MS Office (Outlook, Word, Excel, PowerPoint, MS Teams, etc.) as well as SE-internal tools (E2E Travel, Ariba, MDG, SAP, etc.).
Adaptable, innovative, and willing to learn new skills.
Attention to detail, stress resistance, and time management skills.

Responsibilities

Assist staff, managers, engineers, and other team members with work activities.
Assist in managing the office operations, and arranging internal and external meetings, including meeting room bookings, IT tools checks, catering services, etc.
Maintain office inventory and procurement of office supplies as needed.
Organize internal and external events and represent the company as needed.
Assist staff with travel arrangements and timely submittal of expense reports.
On- and off-boarding of staff, including administrative processing (company ID, access authorizations), as well as ordering IT equipment for the team and supporting IT administration (drive management, access rights).
Maintain office and department-wide communications.
Maintain office templates and tools updated.
Maintain electronic and paper records, ensuring information is organized and easily accessible.
Coordinate domestic and international shipping and mail services as needed.
Ensure the team has timely access to tools and supplies needed for the job.
Supervise and coordinate the schedules of multiple staff members.
Handle correspondence, including responding when appropriate in English (e-mails, phone calls, and meeting requests) and coordinate the calendar to prioritize a high volume of appointments and travel requirements.
Look after internal and external visitors and coordinate meetings including the preparation of agendas, presentation material/pre-reads, and minutes of meetings.
Type, compile, and prepare reports, graphics, and presentations as part of individual strategic projects.
Comply with all internal and external rules and regulations, including custom export control, RI rules, department-specific work instructions, provisions of the Integrated Management System manual, etc.

FAQs

What is the main role of the Project Co-ordinator/Team Assistant at the Innovation Centre?

The main role is to support the planning, execution, and completion of various projects, coordinating team activities, managing schedules, and ensuring project milestones are met.

What are the key responsibilities of this position?

Key responsibilities include assisting team members with work activities, managing office operations and meetings, organizing events, maintaining office inventory, facilitating travel arrangements, onboarding staff, and overseeing communication and documentation.

What qualifications are required for this job?

A professional degree is required, along with professional Team Assistant experience and very good English language skills, as well as proficiency in MS Office and internal tools.

Is previous experience necessary for this role?

Yes, professional Team Assistant experience is required for this position.

Where is the Siemens Energy Innovation Centre located?

The Siemens Energy Innovation Centre is located in Abu Dhabi.

What is the work schedule like for this role?

The position is full-time with a flexible schedule allowing for remote work and office attendance.

What skills are necessary for success in this position?

Necessary skills include attention to detail, time management, stress resistance, strong communication abilities, and adaptability to learn new skills.

Is proficiency in languages other than English required for this job?

The job specifically requires very good English language skills; proficiency in other languages may be beneficial but is not specified as necessary.

How does Siemens Energy view diversity and inclusion?

Siemens Energy values diversity and inclusion, celebrating character and not discriminating based on ethnicity, gender, age, religion, identity, or disability.

Do we support applicants with disabilities?

Yes, Siemens Energy welcomes applications from people with disabilities and values equal opportunities.

Siemens Energy

We are 91,000 employees determined to be part of the world’s most valued energy technology company. We are #TeamPurple.

Energy

Industry

10,001+

Employees

2020

Founded Year

Mission & Purpose

Siemens Energy is one of the world’s leading energy technology companies. The company works with its customers and partners on energy systems for the future, thus supporting the transition to a more sustainable world. With its portfolio of products, solutions and services, Siemens Energy covers almost the entire energy value chain – from power generation and transmission to storage. The portfolio includes conventional and renewable energy technology, such as gas and steam turbines, hybrid power plants operated with hydrogen, and power generators and transformers. A majority stake in the wind power subsidiary Siemens Gamesa Renewable Energy (SGRE) makes Siemens Energy a global market leader for renewable energies. An estimated one-sixth of the electricity generated worldwide is based on technologies from Siemens Energy. Siemens Energy employs 94,000 people worldwide in more than 90 countries and generated revenue of around €29 billion in fiscal year 2022. Siemens Energy is a trademark licensed by Siemens AG