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Project Coordinator

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HDR

1mo ago

  • Job
    Full-time
    Entry, Junior, Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Phoenix

AI generated summary

  • You must be highly organized, detail-oriented, and a strong communicator with billing experience. A bachelor's degree is preferred. Familiarity with Adobe Acrobat or Bluebeam and large projects is a plus.
  • You will assist project managers with document management, financial updates, meeting coordination, reporting, submittals, and collaboration, while ensuring quality and communication throughout projects.

Requirements

  • - Highly organized, detail oriented, strong communicator.
  • - Billing and financial management experience.
  • - Excellent at multi-tasking with minimal supervision.
  • - Bachelor's degree preferred.
  • - Adobe Acrobat or Bluebeam ReVu PDF editing software experience preferred.
  • - Experience working on large projects preferred.
  • - Preference given to local candidates.

Responsibilities

  • The Project Coordinator will work with Building Engineering Services (BES) Project Managers and other technical team members in support of the BES Market Sectors and Business groups that BES supports. The duties of the Project Coordinator may include any or all of the following:
  • Assist BES Project Managers or Designees:
  • Download required HDR project initiation documents and assist as directed to complete
  • Download required HDR project execution documents and assist as directed to complete
  • Update project financial records as directed
  • Download project financial information as directed
  • Apply company quality assurance guidelines and procedures for project document management throughout project
  • Assist with preparing expense reports
  • Assist with preparing project progress reports for monthly invoicing
  • Set up project meetings and prepare detailed minutes of meetings
  • Perform project filing of hard-copy documentation.
  • Assist in project closeout activities as directed
  • Manage and edit project specific specifications.
  • Perform project construction administration activities:
  • Document Management. Establish a document filing, distribution, retrieval, and management system that provides for the identification of critical project records, and distribution, tracking, action notification and status reporting of items requiring iterative review and comment, response or signature to reach closure.
  • Administration of Submittal requirements
  • Administration of O&M manual reviews
  • Maintain submittal schedule and records
  • Maintain RFI Logs and records
  • Log project controls documentation and generate tracking reports
  • Able to conduct Project communication and Project collaboration system workshops with project teams and Owners.
  • Additional services as defined in contract
  • Work collaboratively with Information Technology
  • Support project team members on the completion of documents, including supporting the formatting, word processing, editing and organization of project documents, reports and correspondence
  • Create, develop and edit PDF files, Word documents and templates, Excel spreadsheets and charts and PowerPoint presentations based on input from project team members. Other software may be used on a project specific basis.
  • Responsible for uploading documents to our in-house filing systems (ProjectWise and/or Newforma)
  • Work collaboratively with peers in Phoenix and other HDR offices
  • Other duties as requested

FAQs

What is the main role of the Project Coordinator at HDR?

The main role of the Project Coordinator is to assist Building Engineering Services (BES) Project Managers and technical team members with various administrative and project management tasks to support BES Market Sectors and Business groups.

What are some of the key responsibilities of the Project Coordinator?

Key responsibilities include downloading and completing project initiation and execution documents, updating project financial records, preparing expense and progress reports, managing document filing and administration of submittal requirements, and supporting the project team with document formatting and organization.

Is prior experience in billing and financial management required for this position?

While not mandatory, billing and financial management experience is preferred for the Project Coordinator role.

What qualifications are preferred for candidates applying for this position?

Preferred qualifications include being highly organized, detail-oriented, and a strong communicator, as well as having a bachelor's degree, experience with Adobe Acrobat or Bluebeam ReVu, and experience working on large projects.

Is this position open to candidates from outside the local area?

Preference will be given to local candidates, but the position may still be open to a broader applicant pool.

What tools and software will the Project Coordinator use?

The Project Coordinator will use document management systems like ProjectWise and/or Newforma, as well as software such as Adobe Acrobat, Bluebeam ReVu, Microsoft Word, Excel, PowerPoint, and potentially other project-specific software.

Will the Project Coordinator need to conduct workshops or meetings?

Yes, the Project Coordinator is expected to conduct project communication and collaboration system workshops with project teams and owners.

What is the nature of the work environment at HDR?

HDR fosters a culture of inclusion, where employees are encouraged to bring their authentic selves and novel ideas to work, creating a welcoming environment for all.

Are there opportunities for personal and professional development at HDR?

Yes, HDR values employee growth and development, providing opportunities for employees to make a difference in their community and impact the world positively.

What should a candidate expect during the application process?

Candidates should expect a thorough review of their qualifications, and depending on the results, potential interviews where they may discuss their experience and fit for the role.

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HDR

Technology
Industry
10,001+
Employees
1917
Founded Year

Mission & Purpose

HDR is an employee-owned design firm specializing in engineering, architecture, environmental and construction services. We’re ranked No. 6 among the world’s design firms and we’re the largest healthcare design firm. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other’s contributions, and collaborate together to make great things possible. When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.