Logo of Huzzle

Home

Matches

Explore

Manage

Project Support Assistant

image

University Hospital Southampton NHS Trust

10d ago

  • Job
    Full-time
    Junior & Mid Level
  • Southampton

AI generated summary

  • You should have level 4 education or equivalent, project support experience, strong Microsoft Office skills, multitasking ability, financial knowledge, and excellent communication skills.
  • You will support project managers, track project plans, produce reports, collaborate with stakeholders, organize meetings, and handle communication and administrative tasks for project delivery.

Requirements

  • - Educated to level 4, and/or equivalent relevant experience.
  • - Practical experience in a project administrative or support role.
  • - Experience in organising and prioritising multiple tasks within tight timescales.
  • - Excellent communication and Microsoft Office skills.
  • - Level 4 NVQ or Diploma or equivalent experience
  • - Knowledge of spreadsheets, analysis and presentation
  • - Experience in an administrative or support role
  • - Experience of organising and prioritising multiple tasks within tight timescales / deadlines
  • - Understanding of basic financial principles (costing; budgets; income)
  • - Patients First
  • - Always Improving
  • - Working Together
  • - Analytical thinking
  • - Attention to detail
  • - Communication
  • - Microsoft Office skills
  • - Multitasking
  • - Prioritisation
  • - Project management

Responsibilities

  • Main duties of the job
  • - The Estates, Facilities and Capital Development team (EFCD) at University Hospital Southampton have an exciting secondment or fixed-term contract opportunity for a project support officer to support the delivery of change within the department.
  • - The successful candidate will provide support to project managers working across these teams to lead strategic change projects, along with supporting a variety of communication, training and administrative requirements.
  • - You must be highly organised and able to work under demanding timescales and stay calm under pressure.
  • - If you have experience and enthusiasm to support strategic change, then we want to hear from you.
  • Key Responsibilities
  • - Assist in the development and preparation of overall project plans and key workstreams across a programme of work.
  • - Keep project plans updated ensuring progress is tracked against baseline and issues escalated.
  • - Produce project reports, detailing actual performance against plan. Communicate project progress to senior managers, highlighting any risk.
  • - Collaborate with a range of stakeholders to undertake surveys, process map procedures, and take part in information gathering related to projects.
  • - Organise project meetings and coordinate multi-disciplinary representation, producing clear actions from meetings to enable stakeholders to deliver assigned tasks, taking minutes when required.
  • - Undertake a range of communication, training coordination and administrative tasks to support project delivery.

FAQs

What is the job title for the vacancy?

The job title is Project Support Assistant.

Who is eligible to apply for this position?

This vacancy is only open to applicants from the Hampshire & Isle of Wight NHS system.

What teams will the Project Support Assistant be working with?

The Assistant will be working with the Estates, Facilities and Capital Development team (EFCD).

What are the primary responsibilities of the Project Support Assistant?

The primary responsibilities include assisting in the development and preparation of project plans, tracking progress, producing project reports, collaborating with stakeholders, organizing meetings, and supporting communication and administrative tasks.

What qualifications are required for this role?

Candidates should have at least a Level 4 NVQ or Diploma or equivalent experience.

Is experience in a healthcare setting required?

No, experience in a healthcare setting is desirable but not essential.

What skills are essential for this position?

Essential skills include analytical thinking, attention to detail, communication, Microsoft Office skills, multitasking, prioritization, and project management.

Will the Project Support Assistant position require working under pressure?

Yes, the role requires the ability to work under demanding timescales and maintain composure under pressure.

What flexibility is offered in terms of work hours and location?

The role offers a flexible schedule and the possibility of agile working, which is a mix of on-site and remote work.

What benefits does the organization offer to its employees?

Employees have access to NHS discounts, a minimum of 35 days paid holiday (pro rata), and a generous pension scheme.

What location is the University Hospital Southampton NHS Foundation Trust situated in?

It is located in Southampton, which is on the south coast of England and offers various local amenities and attractions.

What kind of experience is desired for applicants in terms of project management tools?

Experience using MS Project and MS Visio is desirable, along with general project management support experience.

University Hospital Southampton NHS Trust

🏥 #NHS careers @UHSFT 🌡 Putting patients first 🤝 Working together 🔬 Always improving #LeadingTheWay

Science & Healthcare
Industry
10,001+
Employees
2011
Founded Year

Mission & Purpose

University Hospitals Southampton NHS Foundation Trust (UHS) offers a broad range of healthcare services, including specialized and emergency care, to the community. Their ultimate mission is to provide exceptional patient care, support, and treatment through innovation and excellence. UHS aims to improve health outcomes and enhance the patient experience by fostering a dedicated, skilled workforce and implementing advanced medical practices.

Benefits

  • Staff Discounts

    Receive discounts for major retailers and experiences with the Blue Light card, plus other salary sacrifice schemes.

  • 24/7 Wellbeing Support

    You can access impartial, confidential advice from qualified counsellors for many different issues.

  • Cycle to work

    Keep active with tax-free bikes and save up to 30% on cycling gear.

  • Park & Ride

    The Adanac Health & Innovation Campus provides a park and ride service.

  • Training & development

    We support development from entry level apprenticeships through to post doctoral research.

  • On-site Facilities

    Access to free gym membership, numerous eateries and bespoke gardens at our Southampton General site

  • Childcare support

    Support and advice is available to all employees on any childcare related issue.

  • Savings on childcare

    Access to childcare vouchers and our fee direct scheme.