FAQs
What is the primary purpose of the Purchasing Admin position?
The primary purpose of the Purchasing Admin position is to verify IOT's compliance with State purchasing rules and regulations and to support IOT vendor management activities to ensure that the State’s true needs are met effectively and economically.
What are the essential duties of the Purchasing Admin?
Essential duties include reviewing electronic procurement files, working with agency operations and procurement staff, facilitating vendor registrations, responding to vendor inquiries, maintaining vendor data, and performing related work as required.
What are the educational requirements for this position?
The position requires either an Associate’s Degree with 1+ years of experience in purchasing, vendor management, and/or customer service, or a High School Diploma with 3+ years of experience in the same fields.
Is experience with PeopleSoft E-Procurement necessary?
Familiarity with and/or knowledge of PeopleSoft E-Procurement or another ERP Procurement and Financial system is preferred, but not strictly necessary.
Who does the Purchasing Admin report to?
The Purchasing Admin reports to the Controller.
Will the Purchasing Admin be working independently?
No, the Purchasing Admin will work extensively with agency staff, vendors, other state agencies, and peers within the Finance team, receiving general instructions from upper management.
What skills are emphasized for success in this role?
Critical thinking and analysis skills, the ability to organize and prioritize, effective communication skills, and the ability to facilitate meetings are emphasized for success in this role.
What is the working environment for this position?
The working environment for this position is an office setting.
Are there any supervisory responsibilities for this role?
No, there are no supervisory responsibilities or direct reports for this role.
What types of problems will the Purchasing Admin address?
The Purchasing Admin may solve specific problems or unusual circumstances when formalized guidelines do not apply, often consulting with the Contract Manager, Procurement Manager, or Controller.