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SA - Contracts Administrator & Company Secretarial Officer

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Mainstream Renewable Power

3d ago

  • Job
    Full-time
    Mid & Senior Level
  • Legal
  • Cape Town
  • Quick Apply

AI generated summary

  • You must have an LLB and be a newly admitted Attorney. 3-5 years in Company Secretariat, strong communication, drafting skills, and MS Office proficiency are essential.
  • You will draft and manage contracts, ensure compliance, assist with disputes, support board meetings, and maintain company documentation and regulatory compliance.

Requirements

  • A Bachelor of Laws (LLB) and Registration as a Chartered Secretary (CIS) will be an advantage.
  • Completion of 2 years of articles and admitted as an Attorney of the High Court of South Africa (or 2 years of articles have been completed and about to be admitted i.e. awaiting admission court date). Mainstream is looking for someone who is newly admitted or about to be admitted and who is interested in working in-house.
  • 3 to 5 years of experience in a Company Secretariat department in a public or private sector organisation.
  • Strong organisational skills, a confident manner and the ability to communicate clearly with individuals across the business, at all levels.
  • Excellent verbal and written English communication skills.
  • Good drafting skills (ability to draft correspondence, notices, variety of contracts).
  • Proactive, highly motivated and flexible.
  • Ability to work with varying seniority levels, including staff, managers and external partners.
  • Experienced with MS Office including Word, Excel, Outlook and PowerPoint.
  • Ability to build effective interpersonal relationships and contribute to a positive/productive team environment.
  • Excellent analytical and organizational skills.
  • Has a positive attitude with a problem solving nature.

Responsibilities

  • Drafting of contractual notices, early warnings and correspondences on an ongoing basis
  • Monitoring and ensuring compliance with contractual obligations (tracked through an obligations register)
  • Drafting and updating a variety of contractual registers including contract registers, early warning registers, bond registers, action registers
  • Assisting the health and safety team with agreements required by the Occupational Health and Safety Act
  • Drafting of a variety of contracts including consultancy agreements, site work agreements, professional service agreements and any other agreement as required by the engineering and operations teams (these are based on either FIDIC terms or company bespoke terms)
  • Drafting of any variation orders or amendments to contracts
  • Assist with assessment and negotiation of contractual claims and issuing written responses thereto
  • Assist with resolving contractual disputes or other contractual issues that arise
  • Providing contractual and legal support
  • Assist with contractual inputs in respect to required project reporting
  • Assist with resolving contractual disputes or other contractual issues that arise
  • Providing contractual and legal support
  • Assist with contractual inputs in respect to required project reporting
  • Managing the arrangement and preparation of Board Meetings, notices of meetings, the agenda, record of proceedings and minute taking
  • Managing changes to directors and officers on group companies and ensuring the appropriate statutory registers are up to date
  • Preparing various board and shareholder resolutions, in compliance with requirements of the entities’ constitutional documents and the Companies Act
  • Documentation and file management of all constitutional documents, board and shareholder resolutions, share registers, share certificates, CIPC documents and other related company secretarial forms/documents
  • Managing routine company secretarial duties and annual filings as and when required in compliance with South African company law and regulatory requirements
  • As required, provide Board support in meeting corporate governance, statutory and regulatory requirements
  • Ensure Board compliance with all relevant legislation, including but not limited to, the Companies Act and King IV
  • Deal with confidential material in a professional and discretionary manner

FAQs

What are the main responsibilities of the Contracts Administrator?

The main responsibilities of the Contracts Administrator include drafting contractual notices and agreements, monitoring compliance with contractual obligations, assisting with change management, resolving contractual disputes, and providing legal support related to various contracts.

What qualifications are required for this position?

A Bachelor of Laws (LLB) is required, and registration as a Chartered Secretary (CIS) will be an advantage. Additionally, completion of 2 years of articles and being admitted as an Attorney of the High Court of South Africa or awaiting admission is necessary.

What experience is preferred for applicants?

Candidates should have 3 to 5 years of experience in a Company Secretariat department within a public or private sector organization.

Will the role involve interacting with senior management?

Yes, the role requires effective communication with individuals at varying seniority levels, including staff, managers, and external partners.

Is there a focus on professional development in this role?

Yes, the company offers excellent training, career progression opportunities, and access to a self-paced online learning portal for skills development.

What type of contracts will the Contracts Administrator be drafting?

The Contracts Administrator will draft a variety of contracts, including consultancy agreements, site work agreements, professional service agreements, and any other agreements as required by the engineering and operations teams.

How does the company ensure a work/life balance for its employees?

The company supports work/life balance through a hybrid working arrangement, allowing for remote work options.

Are there benefits related to financial success?

Yes, the company offers a competitive salary, performance bonuses, a pension fund contribution, and private medical cover as part of the financial benefits package.

What communication skills are important for this role?

Excellent verbal and written English communication skills are crucial, along with good drafting skills for correspondence and contracts.

What kind of projects will the Contracts Administrator be involved in?

The Contracts Administrator will be highly involved in two ongoing projects, one of which is projected to reach operations in May 2025.

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Mainstream Renewable Power

A world electrified by renewable energy.

Energy
Industry
201-500
Employees
2008
Founded Year

Mission & Purpose

Mainstream Renewable Power is a global company that specialises in the development, construction, and operation of renewable energy projects, with a focus on wind and solar power. The company works to create large-scale renewable energy infrastructure that supports the transition to a sustainable energy future. Mainstream Renewable Power's ultimate mission is to accelerate the shift towards clean energy by delivering high-impact projects that reduce carbon emissions and promote environmental sustainability. Their purpose is to drive the global transition to renewable energy, helping to combat climate change and ensure a sustainable and resilient energy system for future generations.