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Sales Admin Assistant, LPS

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Henry Schein

4d ago

  • Job
    Full-time
    Mid Level
  • Customer Relations
    People, HR & Administration
  • Irving
  • Quick Apply

AI generated summary

  • You need 4+ years of admin experience, strong MS Office skills, excellent communication, planning, and multitasking abilities, and proficiency in office tools and procedures.
  • You will manage calls, appointments, and meetings, handle correspondence, assist with reports, maintain policies, order supplies, and support clients and visitors.

Requirements

  • Typically, 4 or more years of related experience: administrative/executive assistant experience
  • High School education, vocational training and/or on-the-job training. Bachelor's degree preferred.
  • Excellent understanding of industry practices
  • Strong proficiency with tools, systems, and procedures
  • Strong planning/organizational skills and techniques
  • Strong decision making, analysis and problem solving skills with ability to multi-task
  • Excellent verbal and written communication skills
  • Strong presentation and public speaking skills
  • Strong interpersonal skills
  • Strong conflict resolution skills and ability to deliver difficult messages
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Strong organizational skills with the ability to multitask
  • Excellent P.C. skills required, including Microsoft Office (Word, Excel, HubSpot (highly preferred), PowerPoint, Outlook, Google Suite).
  • Excellent verbal and written communication skills.
  • Travel not required. Office environment. No special physical demands required.

Responsibilities

  • Answer and direct phone calls for any internal team member
  • Organize and schedule appointments for Managing Partner
  • Plan meetings and take detailed minutes as directed by the office manager or other leadership
  • Timely follow up calls/emails
  • Manage the shipping of marketing materials and track delivery to ensure its received
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled operational reports
  • Update and maintain office policies and procedures as directed by the office manager
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists of internal team members and external partners
  • Submit and reconcile expense reports
  • Provide general support to visitors; including welcoming at front door, directing them where to go,
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

FAQs

What is the primary role of the Sales Admin Assistant at LPS?

The primary role of the Sales Admin Assistant is to provide support to managers and employees, assist in daily office needs, and manage general administrative activities under the supervision of the Director of Client Services.

What are some key responsibilities of the Sales Admin Assistant?

Key responsibilities include answering and directing phone calls, organizing and scheduling appointments, planning meetings and taking minutes, managing shipping of marketing materials, and assisting in preparing operational reports.

What type of experience is typically required for this position?

Typically, 4 or more years of related experience in administrative or executive assistant roles is required for this position.

What level of education is preferred for the Sales Admin Assistant role?

A high school education, vocational training, and/or on-the-job training is required, with a Bachelor's degree preferred.

What specific skills and competencies are necessary for this job?

Necessary skills include strong proficiency in MS Office, excellent verbal and written communication skills, strong planning and organizational skills, ability to multitask and prioritize work, and strong interpersonal and conflict resolution skills.

Is travel required for this position?

No, travel is not required for this position.

Which software tools are essential for the Sales Admin Assistant?

Essential software tools include Microsoft Office (particularly Word, Excel, PowerPoint, and Outlook) and Google Suite, with HubSpot being highly preferred.

What type of office environment will the Sales Admin Assistant work in?

The Sales Admin Assistant will work in an office environment with no special physical demands required.

Does Henry Schein, Inc. support equal employment opportunities?

Yes, Henry Schein, Inc. is an Equal Employment Opportunity Employer and does not discriminate on the basis of protected statuses.

Where can I find more information about career opportunities at Henry Schein?

More information about career opportunities can be found on the Henry Schein website at www.henryschein.com/careers.

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Henry Schein

Rely On Us.

Manufacturing & Electronics
Industry
10,001+
Employees
1932
Founded Year

Mission & Purpose

Henry Schein, Inc. (Nasdaq: HSIC) is a solutions company for health care professionals powered by a network of people and technology. With more than 25,000 Team Schein Members worldwide, the Company's network of trusted advisors provides more than 1 million customers globally with more than 300 valued solutions that help improve operational success and clinical outcomes. Our Business, Clinical, Technology, and Supply Chain solutions help office-based dental and medical practitioners work more efficiently so they can provide quality care more effectively. These solutions also support dental laboratories, government and institutional health care clinics, as well as other alternate care sites. Henry Schein operates through a centralized and automated distribution network, with a selection of more than 300,000 branded products and Henry Schein corporate brand products in our distribution centers. A FORTUNE 500 Company and a member of the S&P 500® index, Henry Schein is headquartered in Melville, N.Y., and has operations or affiliates in 33 countries and territories. The Company's sales reached $12.3 billion in 2023, and have grown at a compound annual rate of approximately 11.5 percent since Henry Schein became a public company in 1995.