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Sales and Marketing Administrative Assistant

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ASM Global

1mo ago

💼 Graduate Job


AI generated summary

  • You must possess strong interpersonal skills, work independently with attention to detail, and be able to work flexible hours in a fast-paced environment. High school diploma preferred, computer/cash handling experience a plus. Ability to stand, walk, and lift up to 25 pounds.
  • You will manage administrative tasks, handle correspondence, maintain files, assist with sales software, prepare reports, order supplies, schedule travel, plan meetings, and provide support as needed in a fast-paced sales and marketing environment.

Graduate Job

Sales & Business Development, MarketingHouston


  • ASM Global, the leader in privately managed public assembly facilities has an excellent and immediate opening for Sales and Marketing Administrative Assistant at NRG Park in Houston, Texas.  NRG Park is in the fast lane for opportunity and excitement.  We are a one-of-a-kind premier facility with four major venues within one giant park.  NRG Center (one million+ sq. ft. Convention Center), NRG Stadium (home of the Houston Texans and The Houston Livestock Show & Rodeo), NRG Astrodome (“The” Astrodome), and NRG Arena.   
  • We are seeking a unique Administrative Assistant to join our team.  The Administrative Assistant, under general supervision of the Directors of Sales and Director of Marketing & PR provides a variety of administrative, and operations support to designated personnel and/or departments.  Acts as liaison between the facility and clients, ensuring all clients’ requirements are met and the facility rules, regulations and policies are adhered to.


  • Desired Qualifications and Skills:
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Possess strong interpersonal and customer service skills.
  • Work independently, exercising judgement and initiative.
  • Ability to work with minimum supervision and understand verbal and written instructions.
  • Provide attention to detail and service oriented.
  • Able to work in a fast-paced environment and multi-task.
  • Ability to work flexible hours including nights, weekends, and holidays based on the event schedule.
  • Education and/or Experience:
  • High school diploma or general education degree (GED) preferred.
  • Computer and cash handling experience strongly preferred.
  • Box office or guest service background a plus.
  • Physical Requirements:
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Position requires the ability to sit or stand for extended periods of time; stand, walk, reach with hands and arms, talk, and hear, use hands to reach and handle tickets, money, and receipts.
  • Position also requires the ability to lift and/or move up to 25 pounds.

Area of Responsibilities

Sales & Business Development


  • Create and maintain files and records of information such as proposals, contracts, budget, travel requests, expense records and reports.
  • Draft emails, letters, reports, and other correspondence in a timely, accurate manner.
  • Receive, route and file incoming and outgoing correspondence and ensure timely replies and/or action.
  • Receive and screen telephone calls and visitors, and provide routine information regarding events, operations, policies, and procedures.
  • Utilize company sales management software program, to organize and prepare Exhibit A and addendum documents with information proved by Sales Managers.
  • Research, prepare, and update comprehensive reports.
  • Draft, proofread, process, and deliver reports and related documents.
  • Prepare purchase orders.
  • Maintain and order all necessary supplies and materials for the offices.
  • Make departmental travel reservations and keep department calendar of appointments.
  • Plan and organize meetings including creating agendas and PowerPoint presentations.
  • Remain informed of company policies and procedures, answering related internal and external questions within authority.
  • Provide back up and periodic support, as needed, for Contract Administrator, and Booking Manager positions.
  • May perform other duties as assigned.


Work type

Full time

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