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Sales Coordinator, Valves, EMEA

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Valmet Inc.

12d ago

  • Job
    Full-time
    Mid & Senior Level
  • Logistics
    Accounting & Tax
  • Mumbai
  • Quick Apply

AI generated summary

  • You must have an engineering degree, 5 years' experience, ERP knowledge, commercial document expertise, strong communication skills, and the ability to work in a multi-cultural environment.
  • You will manage order transfers, track factory statuses, ensure compliance, coordinate logistics, prepare invoices, verify billing, maintain customer records, and handle claims.

Requirements

  • - Bachelor’s degree or Diploma in Engineering from a reputed institute. We need engineering graduate or diploma holders.
  • - Experience of Finance and logistics related activities in ERP system as SAP etc.
  • - Knowledge of Incoterms, international trade & finance requirements.
  • - Experience is supporting international Sales office through a centralized support team.
  • - In-depth knowledge of commercial documents as LC/SBLC/ Bank Guarantees etc.
  • - Minimum 3 years’ experience in the above and overall 5 years’ experience.
  • - Ability to work in demanding environment.
  • - Good knowledge of Microsoft office / Excel / PowerPoint.
  • - Good communication skills in English as a language, Knowledge of any European language such as German / French will be an additional advantage.
  • - Must be a motivated, proactive, assertive and confident individual.
  • - Ability to work under pressure.
  • - Systematic and independent.
  • - Strong communication and team-player.
  • - Customer and results oriented.
  • - Flexibility in working hrs. and ability to work in a multi-cultural and multi-language atmosphere.

Responsibilities

  • 1. Work closely with Sales and Quotation team for the transferring of Orders to various ERP Systems. Ensuring all orders are accurate and as per customer requirements and as per contract documents.
  • 2. Factory follow-up on order status and liaise with factory for Material readiness and finished good and to ensure deliveries are handled efficiently.
  • 3. Review with country Sales offices to ensure full compliance to pre dispatch activities, payment and other terms as per contracts.
  • 4. Liaise directly or through Country Sales Office for arranging logistic requirements and ensure full compliance to shipment terms and conditions.
  • 5. Work closely with Factories to arrange shipping documents, packing list and ensure other logistics compliances.
  • 6. Work closely with accounting department in preparing invoice and other trade finance document as per contracts.
  • 7. Work closely with Sales, Quotation team & Account department in arranging / preparing advance / Down payment document, bank Guarantees as and when applicable.
  • 8. Provide freight cost estimation & shipment information to Sales & Quotation team when necessary.
  • 9. Check & Verify factory invoicing or suppliers invoicing to SAP Purchasing Orders.
  • 10. Prepare reports for Sales Projection, Finished Goods and AR etc. and provide information to the management.
  • 11. Maintain a proper record of all Sales reports.
  • 12. Maintaining / updating customer records in ERP system.
  • 13. Handling the claim process.

FAQs

What are the main responsibilities of the Sales Coordinator, Valves, EMEA?

The main responsibilities include supporting the Sales and Quotation team with order handling, shipping, invoicing, documentation, and ensuring compliance with customer requirements and contracts.

What qualifications are required for this position?

A Bachelor’s degree or Diploma in Engineering from a reputed institute is required, along with experience in finance and logistics related activities, knowledge of Incoterms, and in-depth knowledge of commercial documents.

How many years of experience are necessary for this role?

A minimum of 3 years of relevant experience in the field, along with a total of at least 5 years of overall experience, is required.

Is knowledge of any specific software required for this role?

Yes, experience with ERP systems, specifically SAP, and good knowledge of Microsoft Office, including Excel and PowerPoint, is required.

Are there language requirements for candidates?

Good communication skills in English are required, and knowledge of any European language, such as German or French, will be an additional advantage.

What is expected in terms of teamwork and collaboration?

The role requires strong communication skills and the ability to work as a team player, collaborating closely with sales, logistics, finance departments, and external customers or agents.

Is flexibility in working hours a requirement?

Yes, flexibility in working hours and the ability to work in a multi-cultural and multi-language atmosphere is necessary.

What skills are emphasized for this position?

Skills required include being motivated, proactive, assertive, confident, customer and results-oriented, as well as the ability to work under pressure and independently.

Will the Sales Coordinator be involved with international sales offices?

Yes, experience in supporting international sales offices through a centralized support team is expected.

What kind of training or orientation is provided for new hires?

Specific details on training or orientation are typically discussed during the hiring process, but you can expect resources and support to help acclimate to the role and company processes.

Valmet Inc.

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

Valmet has a global customer base across various process industries. We are a leading global developer and supplier of process technologies, automation and services for the pulp, paper and energy industries, and with our automation and flow control solutions we serve an even wider base of process industries. Our more than 19,000 professionals in more than 40 countries around the world work close to our customers and are committed to moving our customers’ performance forward – every day. Valmet is organized around five business lines and five geographical areas. The business lines are Services, Flow Control, Automation Systems, Pulp and Energy and Paper. The areas are North America, South America, EMEA (Europe, Middle-East and Africa), Asia Pacific, and China. The company has over 220 years of industrial history and a strong track record in continuous improvement and renewal. Valmet’s net sales in 2023 were approximately EUR 5.5 billion. Valmet’s shares are listed on the Nasdaq Helsinki and the head office is in Espoo, Finland.