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Senior Administrative and Management Support

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Amentum

9d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Hanover

AI generated summary

  • You need an active Secret Clearance, a bachelor’s degree plus 3 years of relevant experience (or 10 years total), strong communication skills, and high proficiency in MS Word, Excel, and Outlook.
  • You will manage communications, coordinate schedules, draft documents, analyze reports, maintain databases, oversee travel plans, and support office policies and training programs.

Requirements

  • Active Secret Clearance required.
  • Personnel shall have a bachelor’s degree (at a minimum) and 3 years of relevant senior administrative and management support experience relating to the requirements of Task 3. (Substitution of a bachelor’s degree is allowable if the personnel have ten years of related work experience in addition to the three years of experience required for this category. For the substitution to be allowable, a total of 8 years of experience would be required to meet the minimum requirements for this category.)
  • Superior oral and written communication skills, as well as a good command of the English language.
  • High proficiency in Microsoft applications, particularly Word, Excel, and Outlook.

Responsibilities

  • Acts as a liaison with other directorates/divisions/departments and sometimes outside agencies for the SES’s. Answers large volumes of incoming phone calls, often from senior individuals; screens these calls, as required. Coordinates calendar and schedules, sometimes for various individuals. Transcribes dictation into finished format or create a wide variety of documents (often complex) such as reports, letters, memoranda, interoffice communications, confidential reports, spreadsheets, presentations that require expert knowledge of several software programs; often composes first drafts of these documents, as required. Maintain databases of complex and confidential departmental information, as required. Collects, coordinates, and reviews briefs and correspondence external to the division for conformity to DoD policies and regulations. This entails minor editing, reviewing, and oversight of these briefs, as required. Collects and disseminates office policies ensuring established standards and procedures are followed. Reviews and analyzes incoming memorandums, submissions, and reports to determine their significance and prepare them for distribution. Analyzes administrative and operational functions; reviews policies and procedures systems for efficiency; implements appropriate changes and system improvements based on the analysis and reviews completed, when required. Collects and coordinates already developed materials and briefs from the Government and compiles this information into a final product for the Quarterly Business Newsletter. This entails minor editing, reviewing, and oversight of the newsletter, when required. Capable of explaining DoD, DCSA and internal office operational policies, procedures, and requirements referring to a variety of sources utilizing superior oral and written communication skills. Assess the impact of implementation of new and amended laws, Executive Orders, DoD policy documents and requirements, or other entities as necessary to ensure senior leaders are aware of potential issues or changes.
  • Records and file management
  • Employee in- and out-processing
  • Assist in managing DOD, DCSA, and local office policies and programs.
  • Correspondence drafting and routing
  • Travel planning (Defense Travel System (DTS)
  • Conference room coordination
  • Office equipment and supply inventory maintenance
  • Government timecard program (DAI) management
  • Receipt and routing of office mail/correspondence.
  • Management of task management (CATMS) or Task Management Tracker (TMT) systems- Ensures that senior leaders are informed by reviewing and analyzing special reports and Agency Task Management system taskers. Summarizes information from these reports and taskers and identifies trends in these reports and taskers for the senior leaders.
  • Assist in execution of office training program.

FAQs

What type of clearance is required for this position?

An Active Secret Clearance is required for this position.

What is the minimum educational requirement for applicants?

Applicants must have a bachelor's degree (at a minimum) and 3 years of relevant senior administrative and management support experience.

Can work experience substitute for formal education?

Yes, a substitution of a bachelor's degree is allowable if the personnel have ten years of related work experience in addition to the three years of experience required for this category.

What skills are essential for success in this role?

Superior oral and written communication skills and high proficiency in Microsoft applications, particularly Word, Excel, and Outlook, are essential for success in this role.

What are the primary responsibilities of the Senior Administrative and Management Support role?

Responsibilities include acting as a liaison between offices, managing calendars, handling correspondence, maintaining databases, analyzing administrative functions, and coordinating office training programs, among others.

What is the hiring hourly range for this position?

The hiring hourly range is $26.45 - $28.85, with the salary determined by education, experience, knowledge, skills, and abilities of the applicant.

Is experience with the Defense Travel System a requirement for this role?

Familiarity with the Defense Travel System and timekeeping management programs is preferred but not explicitly required.

Does Amentum offer equal employment opportunities?

Yes, Amentum is an Equal Opportunity Employer, providing equal opportunity for employment without regard to various protected categories under federal, state, or local law.

Is prior experience within the DoD or DCSA preferred for applicants?

Yes, prior experience with DCSA and DoD is considered a preferred qualification for applicants.

What administrative tasks will the Senior Administrative and Management Support handle?

The role involves tasks such as correspondence drafting, records and file management, travel planning, conference room coordination, and the management of task tracking systems.

Amentum

A Premier Leader in Global Engineering, Project Management, and Solutions Integration.

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

Amentum is a leader in global engineering, project management and solutions integration, trusted to modernize the most critical missions anywhere in the world today and in the future. We’re uniquely positioned to deliver solutions faster and solve what’s coming next. We’ve earned our customers’ confidence to rely on us to successfully manage and execute the most complex programs of scale and provide them with solutions they need for an unpredictable world. Visit us at amentum.com to explore how we deliver excellence for our customers’ most vital missions.