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Senior Administrative Business Partner

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Genentech

15d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • San Francisco

AI generated summary

  • You must multitask, collaborate, handle confidential info, ensure accuracy, make decisions independently, and have 5-7 years of relevant experience, preferably in biotech, with strong MS Office skills.
  • You will manage calendars, travel logistics, and large meetings; draft communications; coordinate events; handle contracts and expenses; and support project management for ClinOps initiatives.

Requirements

  • Ability to multitask, prioritize and execute tasks independently. May assist in the coordination of work flow among team members
  • Collaborative, initiates and facilitates team development, ensures all relevant or useful information within the team is shared, works with different functions to achieve the best overall outcome
  • Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information
  • Demonstrates accuracy and attention to detail of own and other's work, communicates and ensures standards for accuracy and detail within the team
  • Based on breadth of experience, skill and strategic context, makes decisions independently and with minimal need of external input/validation
  • Experience working with senior leaders/management
  • In depth knowledge of Microsoft Office (Power Point, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM) and able to provide instruction or training to others as needed
  • An average of 5-7 years related administrative, operations or project management experience (experience gained in pharmaceutical / biotechnology industry is preferred.)
  • BS/BA degree or equivalent industry experience

Responsibilities

  • Proactively manage and maintain business partners’ complex calendars and meetings
  • Coordinate and manage complex travel needs and logistics
  • Plan large mid-level, internal meetings (e.g. department meeting, large team/committee)
  • Possess advanced knowledge of Genentech IT systems (ex: cSuite, virtual collaboration tools, etc.)
  • Manage relationships with internal and external stakeholders, often with a high level of confidentiality required
  • Create contracts/purchase orders, and process payment and expense reports.
  • Help coordinate candidate/interview process
  • Manage and plan team building events & workshops (depending on role and level)
  • Independently lead the planning & execution of complex team offsites (involving multiple locations, days, activities, and/or travel needs)
  • Draft email communications on behalf of manager, team, department, leader, etc
  • Manage departmental gSites, Slack, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)
  • Project Management support: ClinOps projects & initiatives
  • Additional responsibilities assigned (based on business need)

FAQs

What is the primary role of a Senior Administrative Business Partner?

The primary role of a Senior Administrative Business Partner is to provide diverse expertise and highly skilled administrative support to Senior/Executive Management and staff in Early Clinical Development, proactively managing complex calendars, travel logistics, and facilitating team events.

What qualifications are required for this position?

A BS/BA degree or equivalent industry experience is required, along with an average of 5-7 years of related administrative, operations, or project management experience, preferably in the pharmaceutical/biotechnology industry.

Are relocation benefits available for this position?

No, relocation benefits are not available for this posting.

What types of tasks will I be expected to manage?

You will be expected to manage complex calendars, coordinate travel logistics, plan meetings and team-building events, handle sensitive communications, and support project management initiatives.

Is experience working with senior leaders a requirement?

Yes, experience working with senior leaders/management is a requirement for this position.

What tools and systems should I be familiar with?

You should have in-depth knowledge of Microsoft Office (PowerPoint, Excel, and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM), and be capable of providing training to others.

Will I need to handle sensitive information?

Yes, the role involves handling and exercising judgment and discretion concerning sensitive, confidential, and proprietary information.

What is the expected salary range for this position?

The expected salary range for this position in California is $77,900 - $144,700, depending on experience, qualifications, and geographic location.

Are there opportunities for bonuses or benefits?

Yes, a discretionary annual bonus may be available based on individual and Company performance, and this position qualifies for company benefits as detailed in the provided links.

What attributes are essential for success in this role?

Essential attributes include the ability to multitask, prioritize effectively, collaborate with team members, demonstrate accuracy and attention to detail, and make decisions independently based on experience and strategic context.

Science & Healthcare
Industry
10,001+
Employees
1976
Founded Year

Mission & Purpose

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