Senior Grants and Contracts Manager

Harvard University

Jul 15, 2024

Applications are closed

Job
Full-time
Senior Level
Banking & Finance
United States
Remote

Requirements

Basic Qualifications:
5+ years of experience, with 3+ years of those years in pre- and post-award management experience (both federal and non-federal), required; a combination of education and experience may be considered
Additional Qualifications and Skills:
The following job-specific skills and competencies are preferred:
Bachelor’s degree, and/or Certified Research Administrator (CRA)
Experience working with investigators on the management of complex research or training awards and working with a variety of sponsors
Experience with NIH T32 awards management is strongly preferred.
Intermediate Excel skills
Advanced working knowledge of research compliance issues & of key federal grant regulations
Excellent organizational and time management skills
Excellent written and verbal skills
Outstanding attention to detail
Problem solving skills and aptitude to be flexible
The following cultural competencies are also preferred:
Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity
Additional Information:
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Responsibilities

The mission of the Harvard T.H. Chan School of Public Health is to advance the public's health through learning, discovery and communication. To pursue the mission, the school produces knowledge through research then translates this knowledge into evidence that can be communicated to the public, policymakers, and practitioners to advance the health of populations.
The Office of Sponsored Programs Administration (SPA) supports the school's mission by serving as a central resource for the research community through the provision of expertise and leadership in obtaining and managing research funds. It acts as the institutional representative of the President and Fellows of Harvard College for the administration of sponsored projects for the school. SPA is comprised of research administrators that work in partnership with faculty to review and submit proposals for funding and to ensure that proposals and then awards conform and are managed according to sponsor guidelines and University policies.
Position Description:
The Senior Grants and Contracts Manager will support innovative research and training at the world's leading public health research institution, primarily in the Department of Epidemiology. This department has a long tradition of teaching and research in the epidemiology of cancer, cardiovascular disease, and other chronic diseases, as well as in epidemiologic methodology. They are innovate, collaborative, and continuously celebrate a commitment to ignite positive changes in the world of Public Health.
The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty, students and departmental leadership. Reporting to the Assistant Director of Finance, the Senior Grants and Contracts Manager will be primarily responsible for the pre- and post-award management of the department's training grants and fellowships and managing the student funding model including:
Pre-award support for departmental training and fellowship proposal submissions including:
Provides policy guidance and assistance with all aspects of proposal development, administrative forms, sponsor- required certifications and representations and compliance requirements
Coordinates collection and maintenance of data required in federal training grant data tables
Develops appropriate budget
Works directly with the Principal Investigators and collaborators and interfaces with central administrative offices to ensure that applications meet all school, university and sponsor requirements
Submits applications, ensuring deadlines are met
Responds to sponsor requests and questions
Post-award management of the department's training and fellowship grants including:
Coordinates and submits trainee (students and postdoctoral) appointment and termination form
Coordinates progress and financial reports
Manages postdoctoral and research assistant billing agreements
Creates budget reconciliation and forecasting reports and uses these reports to meet regularly with the principal investigators
Reviews and approves grant related expenditures and completes timely journal entries, as necessary. This includes reviewing and approving student travel in close coordination with the principal investigators
Ensures compliance with all federal, sponsor and university policies
Coordinates scholarships including stipend, tuition and fees awards and adjustments
Provide pre- and post-award backup on an as-needed basis
Perform other duties as assigned

FAQs

What is the primary mission of the Harvard T.H. Chan School of Public Health?

The mission of the Harvard T.H. Chan School of Public Health is to advance the public's health through learning, discovery, and communication by producing knowledge through research and translating that knowledge into evidence that can be communicated to the public, policymakers, and practitioners to improve population health.

What is the role of the Office of Sponsored Programs Administration (SPA) at the Harvard T.H. Chan School of Public Health?

The SPA serves as a central resource for the research community, providing expertise and leadership in obtaining and managing research funds, acting as the institutional representative for the administration of sponsored projects, and partnering with faculty to ensure proposals and awards comply with sponsor guidelines and university policies.

What are the main responsibilities of the Senior Grants and Contracts Manager position?

The Senior Grants and Contracts Manager is responsible for pre- and post-award management of training grants and fellowships, providing policy guidance, coordinating proposal submissions, managing billing agreements, overseeing scholarship distributions, ensuring compliance with regulations, and more related to the funding model within the Department of Epidemiology.

What are the required qualifications for the Senior Grants and Contracts Manager position?

Candidates must have 5+ years of experience, including 3+ years in pre- and post-award management for federal and non-federal awards. A combination of education and experience may be considered.

Is experience with NIH T32 awards preferred for this position?

Yes, experience with NIH T32 awards management is strongly preferred and should be specifically noted in applications if applicable.

What is the work format for the Senior Grants and Contracts Manager position?

This position is eligible for 100% remote work and candidates may work from several registered payroll states, including Massachusetts, Connecticut, and California among others.

Are there benefits associated with this position?

Yes, the position offers a comprehensive benefits package that includes paid time off, health and welfare benefits, retirement plan options, tuition assistance and reimbursement programs, professional development opportunities, and commuting benefits.

What cultural competencies are preferred for the Senior Grants and Contracts Manager role?

Preferred competencies include an awareness and aptitude to understand and respect cultural and identity-based differences, a commitment to social justice and diversity, equity, and inclusion, as well as skills to foster an inclusive environment.

Does Harvard University provide visa sponsorship for this position?

No, Harvard University does not provide visa sponsorship for staff positions, including the Senior Grants and Contracts Manager role.

What is the orientation and review period for this position?

There is a 90-day orientation and review period for this position, which will be waived for any internal Harvard employee transfers.

Harvard University

https://hr.harvard.edu/search-jobs

Education

Industry

1636

Founded Year

Mission & Purpose

Harvard University is a prestigious educational institution that provides undergraduate, graduate, and professional education across a wide range of disciplines. Their ultimate mission is to advance knowledge, foster intellectual growth, and prepare leaders who will make a difference globally. Harvard's purpose is to create an environment of academic excellence, encouraging innovation, critical thinking, and research that addresses complex challenges, while also promoting inclusive and diverse perspectives within their community.