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Senior Secretary (m/f/d)

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Infosys

1mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Frankfurt

AI generated summary

  • You should have strong analytical abilities, high initiative and flexibility, and excellent verbal and written communication skills.
  • You will manage executive communication, schedules, travel, and expenses, organize meetings and events, prepare notes, and maintain confidentiality.

Requirements

  • Hohe analytische Fähigkeiten
  • ein hohes Maß an Eigeninitiative und Flexibilität
  • Ausgezeichnete mündliche und schriftliche Kommunikationsfähigkeiten

Responsibilities

  • Verantwortung für die Executive-Kommunikation. Entgegennahme von Anrufen, Beantwortung von E-Mails und Kontaktaufnahme mit Kunden.
  • Verwalten der täglichen/wöchentlichen/monatlichen Zeitpläne und Vereinbaren neuer Meetings und Termine (Kalenderverwaltung).
  • Verwaltung von Genehmigungen und Geschäftsführungsmaßnahmen im Auftrag der Führungskraft
  • Reise- und Spesenmanagement
  • Vereinbarung von Treffen mit Führungskräften in Kunden- und Partnerorganisationen.
  • Vorbereiten von Notizen für interne und externe Besprechungen und Follow-Up mit Assistenten der Geschäftsleitung.
  • Termine und Besprechungen planen
  • Organisation von Unternehmensveranstaltungen, die außerhalb des Arbeitsplatzes stattfinden, wie z. B. Golfturniere, Spendenaktionen und Personal-Events
  • Entwickeln und Pflegen eines Ablagesystems unter Wahrung strengster Vertraulichkeit

FAQs

What are the main responsibilities of the Senior Secretary position?

The main responsibilities include managing executive communication, scheduling meetings, handling travel and expenses, organizing company events, and maintaining a confidential filing system.

What qualifications are required for the Senior Secretary role?

Candidates should possess strong analytical skills, a high degree of initiative and flexibility, and excellent verbal and written communication skills.

Where is the Senior Secretary position located?

The position is located in Frankfurt.

Will the Senior Secretary work closely with senior management?

Yes, the Senior Secretary will work directly with the EVP leadership and assist with administrative tasks.

What type of events will the Senior Secretary be involved in organizing?

The Senior Secretary will organize company events that take place outside the workplace, such as golf tournaments, fundraising activities, and staff events.

Is previous experience in a similar role required?

While specific experience requirements are not listed in the job description, relevant experience in administrative or secretarial roles is typically beneficial.

What type of company is Infosys?

Infosys is a global leader in business consulting and technology solutions, recognized as one of Europe's and Germany's top employers, and consistently noted for its innovation.

Does Infosys promote equal opportunity in hiring?

Yes, Infosys is an equal opportunity employer and considers all qualified applicants without regard to various protected characteristics.

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Consulting
Industry
10,001+
Employees
1918
Founded Year

Mission & Purpose

Infosys is a multinational corporation that provides information technology (IT) consulting and services. The company's primary focus is on digital transformation, business process management, and consulting for clients across various industries. Infosys aims to help organisations navigate the rapidly evolving landscape of technology by providing innovative solutions, software development, and IT services. Their ultimate mission is to empower businesses to thrive in the digital age through cutting-edge technology solutions. Infosys plays a crucial role in enabling its clients to achieve operational efficiency, enhance customer experiences, and stay competitive in the global market.

Culture & Values

  • Client Value

    To surpass client expectations consistently with our hunger and boldness

  • Leadership by Example

    To act on our conviction that ordinary people can be inspired and mentored to do extraordinary things

  • Integrity and Transparency

    To be ethical, sincere and open in all our transactions

  • Fairness

    To be objective, empathetic and caring in our transactions

  • Excellence

    To strive relentlessly, constantly learn, improve ourselves, our teams, and services to become the best