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Site Administrator

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Eaton

1mo ago

  • Job
    Full-time
    Mid Level
  • Construction & Surveying
  • Madrid

AI generated summary

  • You should have a degree, 3 years of admin experience, fluent English and Spanish, MS Office 365 skills, and familiarity with project tools. EU work rights required.
  • You will manage documentation, coordinate safety training, process time sheets, track deliveries, schedule tasks, oversee meetings, optimize processes, and provide general team support.

Requirements

  • Bachelor desirable;
  • Minimum of 3 years previous administration for a team and/or a demanding environment.
  • Fluent English and Spanish;
  • Experience in construction or other project environments a plus;
  • Must be experienced with Microsoft Office 365 (product suite);
  • Additional familiarity with Compass, Datascope, ViewPoint and SharePoint would be seen as a plus;
  • Must have right to work in the EU.

Responsibilities

  • Documentation Management: Collate and file completed Daily Task EHS documentation, maintaining both electronic and hard copy records.
  • Toolbox Talks: Create toolbox talks and attend EHS meetings in the absence of the EHS Manager.
  • Safety Training Coordination: Coordinate safety training for new personnel and visitors, liaising with third parties for necessary documentation.
  • Personnel Management: Log and load personnel information into the Data Scope System (Site Personnel Management system).
  • Delivery Coordination: Book, track, and manage deliveries, ensuring Eaton's presence as required.
  • Time Sheet Processing: Process and collate time sheets to generate overviews and statistics.
  • Daily and Weekly Scheduling: Maintain daily and weekly work schedules to track task progress.
  • Test Results Management: Collect and file Third Party and Eaton test results/certificates on SharePoint in the appropriate folders.
  • Weekly Toolbox Talk Participation: Attend weekly toolbox talks and manage sign-off sheets.
  • Progress Meetings: Chair weekly progress meetings and share results with the Management Team.
  • Process Optimization: Continuously optimize administrative processes and maintain a clean desk policy.
  • General Support: Cover meetings and represent the team during absences, and perform any other tasks necessary for project smoothness.

FAQs

What are the primary responsibilities of a Site Administrator at Eaton?

The primary responsibilities include documentation management, creating toolbox talks, coordinating safety training, managing personnel information, handling delivery coordination, processing time sheets, maintaining work schedules, managing test results, participating in weekly toolbox talks, chairing progress meetings, optimizing processes, and providing general support for the project.

What qualifications are required for this position?

A Bachelor’s degree is desirable, and candidates should have a minimum of 3 years of previous administration experience in a team or a demanding environment.

What skills are preferred for this role?

Preferred skills include fluency in English and Spanish, experience in construction or project environments, proficiency in Microsoft Office 365, and familiarity with tools like Compass, Datascope, ViewPoint, and SharePoint.

Does Eaton provide opportunities for growth and development?

Yes, Eaton encourages internal promotion whenever possible and invests in employees through ongoing learning and development opportunities available through Eaton University.

Is experience in a construction environment necessary for this role?

While not strictly required, experience in construction or other project environments is considered a plus for candidates applying for this position.

What kind of work environment can I expect as a Site Administrator?

You can expect a dynamic and collaborative team environment where you handle challenging projects while adhering to high ethical, safety, and quality standards.

Are there language requirements for the Site Administrator position?

Yes, candidates must be fluent in both English and Spanish.

What are the benefits offered for this position?

The benefits include competitive compensation, a challenging project environment, opportunities for internal promotion, ongoing learning and development, a focus on employee wellbeing, and a commitment to health and safety.

Is there a requirement for work eligibility in the EU?

Yes, candidates must have the right to work in the EU.

How does Eaton approach equal employment opportunities?

Eaton is committed to ensuring equal employment opportunities and uses balanced selection criteria to avoid unlawful discrimination based on various protected statuses.

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Eaton

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

Eaton is an intelligent power management company dedicated to improving the quality of life and protecting the environment for people everywhere. We are guided by our commitment to do business right, to operate sustainably and to help our customers manage power ─ today and well into the future. By capitalizing on the global growth trends of electrification and digitalization, we’re accelerating the planet’s transition to renewable energy and helping to solve the world’s most urgent power management challenges. Eaton is an Equal Opportunity and Affirmative Action Employer. Eaton is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.