Logo of Huzzle

Home

Matches

Explore

Manage

Sr. Administrative Assistant

image

Adobe

13d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • San Jose

AI generated summary

  • You need a Bachelor's degree or equivalent, 5+ years in admin roles in tech, advanced MS Office skills, strong time management, discretion with confidential info, and teamwork abilities.
  • You will manage calendars, coordinate meetings and travel, process expenses, assist with events, capture meeting outcomes, manage office needs, and collaborate with other assistants.

Requirements

  • Bachelor’s Degree or equivalent work experience
  • 5+ years of experience as Administrative Assistant within a high-tech organization
  • Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software
  • Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment
  • Time management skills with excellent planning and organizational capabilities and a keen eye for details and accuracy
  • Demonstrated capacity to work autonomously, handle complex assignments, and show initiative and follow-through
  • Team player with strong interpersonal skills who partners well, develops & preserves positive relationships across org(s)
  • Able to apply the utmost discretion when dealing with sensitive and confidential material

Responsibilities

  • Executive’s calendar and meeting management – maintain executive’s calendar, coordinate meetings, conference rooms, catering and other logistics as necessary.
  • Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation and arranging hotels and meeting rooms – domestic & international.
  • Process business expense reimbursement requests, invoices and manage POs.
  • Ad-hoc requests to support the team, including All Hands planning, offsite event planning/coordination, external meetings, escorting guests onsite & team building activities.
  • Manage staff meeting agendas as well as attend and capture key outcomes and actions.
  • Coordinate assistance with office space, equipment, software, office-related matters, and events.
  • Be onsite, in office regularly and able to assist with in person needs and tasks.
  • Ability to travel occasionally to provide on-site support at team offsite events.
  • Manage team access to shared databases (SharePoint, OneNote, Wiki).
  • Regularly collaborate with cross-functional Administrative & Executive Assistants.

FAQs

What are the primary responsibilities of the Sr. Administrative Assistant position?

The primary responsibilities include managing executive calendars, coordinating meetings and travel, processing expenses and invoices, planning team events, and providing onsite support regularly.

What qualifications are necessary for the Sr. Administrative Assistant role?

A Bachelor’s Degree or equivalent work experience is required, along with 5+ years of experience in an administrative role within a high-tech organization.

Which software tools should a candidate be proficient in for this position?

Candidates should have advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with expense-reporting software like Concur.

Is this position flexible concerning work hours?

The role requires flexibility, as it may involve managing multiple priorities in a fast-paced environment and attending various meetings.

Will the Sr. Administrative Assistant need to travel for work?

Yes, this position may require occasional travel to provide onsite support at team offsite events.

What skills are important for a successful Sr. Administrative Assistant?

Important skills include time management, organizational capabilities, attention to detail, strong interpersonal skills, and the ability to work autonomously while handling complex assignments.

Does Adobe provide equal employment opportunities?

Yes, Adobe is an Equal Employment Opportunity and affirmative action employer, and does not discriminate based on various protected characteristics.

What is the salary range for the Sr. Administrative Assistant position?

The U.S. pay range for this position is $66,300 to $142,700 annually, varying based on work location and job-related knowledge, skills, and experience.

How does Adobe handle accommodations for applicants with disabilities?

Adobe aims to make its website accessible and provides accommodations for applicants with disabilities. They can reach out via email at accommodations@adobe.com or call (408) 536-3015 for assistance.

What type of company culture does Adobe promote?

Adobe promotes a culture that values new ideas and innovation from all employees, fostering an environment where everyone is respected and has equal opportunity.

Adobe

Technology
Industry
10,001+
Employees
1982
Founded Year

Mission & Purpose

Adobe is the global leader in digital media and digital marketing solutions. Our creative, marketing and document solutions empower everyone – from emerging artists to global brands – to bring digital creations to life and deliver immersive, compelling experiences to the right person at the right moment for the best results. In short, Adobe is everywhere, and we’re changing the world through digital experiences.