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Sr Administrative Services Coordinator

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Thermo Fisher Scientific

7d ago

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
  • Bend

AI generated summary

  • You need a high school diploma, 1-3 years in admin or project management, strong MS Office skills, excellent communication, attention to detail, and familiarity with pharmaceutical development preferred.
  • You will coordinate site events, provide administrative support, manage shipments, assist with onboarding, prepare meeting agendas, and facilitate communication within the site and with clients.

Requirements

  • High school diploma or equivalent required.
  • One to three years’ experience in administration, pharmaceutical development, or project management preferred.
  • Equivalent combinations of education, training, and meaningful work experience may be considered.
  • Very effective written, interpersonal, communication and presentation skills are required with strong proficiency in the English Language.
  • Expertise in Microsoft Office Suite (Word, Excel, Project and PowerPoint) required.
  • Knowledge of SmartSheets preferred.
  • Well organized with a strong attention to detail and a proven track record to work on and efficiently prioritize multiple projects simultaneously.
  • Ability to work well in both a team or independently as the need arises.
  • Demonstrate a dedication to providing an industry leading customer experience.
  • Knowledge of pharmaceutical product development, analytical development in pharmaceuticals and current Good Manufacturing Practices (cGMP) preferred with knowledge of typical project management software systems a plus.

Responsibilities

  • Primary site receptionist
  • Providing general administrative support to the site, including members of the site leadership team
  • Coordination of arrangements for site events in-house and off site including arranging catering
  • Procurement of supplies to onboard new staff members (office supplies, computer, phone etc.)
  • Coordinating and hosting visits onsite including customers, suppliers, contractors, employment candidates and corporate visitors
  • Provide support on additional projects as assigned
  • Coordinate material and product shipments on assigned projects
  • Assist with manufacturing batch and analytical method scheduling and planning to facilitate manufacturing readiness activities
  • Handle document exchanges within Patheon and between Patheon and our clients
  • Assist project managers with timely preparation and approval of Changes of Scopes (COS)
  • Coordinate with shipping and materials management for project requirements to ensure timely orders of special material or components
  • Generate and issue meeting agendas and draft meeting minutes
  • Provide on-site Client support as needed
  • Provide key insights to revenue tracking and forecasting
  • Represent the site as a key collaborator in the Customer Experience Management program
  • Act as the primary internal site communicator to share news and updates from the site
  • Other duties as assigned

FAQs

What is the work schedule for this position?

The work schedule is standard, Monday through Friday.

What are the environmental conditions of the job?

The environmental conditions are primarily office-based.

What type of organization will I be working for?

You will be working for Thermo Fisher Scientific, where you will support efforts in areas such as cancer research, environmental protection, and food safety.

What will my main responsibilities be in this role?

Your main responsibilities will include administrative support for the site, coordination of site events, procurement of supplies, and project coordination involving material shipments and client interactions.

What qualifications are required for this position?

A high school diploma or equivalent is required, along with one to three years of experience in administration, pharmaceutical development, or project management preferred.

What skills are necessary for success in this role?

Necessary skills include strong written and verbal communication, proficiency in Microsoft Office Suite, organizational abilities, attention to detail, and the capacity to manage multiple projects.

Is knowledge of pharmaceutical processes preferable?

Yes, knowledge of pharmaceutical product development, analytical development, and current Good Manufacturing Practices (cGMP) is preferred.

What benefits does Thermo Fisher Scientific offer?

Benefits include competitive remuneration, an annual incentive plan bonus scheme, healthcare, company pension, and a range of other employee benefits.

Does Thermo Fisher Scientific support equal employment opportunities?

Yes, Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate based on protected statuses.

Are there opportunities for career development at Thermo Fisher Scientific?

Yes, there are outstanding career and development prospects within the company.

Thermo Fisher Scientific

The World Leader In Serving Science

Science & Healthcare
Industry
10,001+
Employees

Mission & Purpose

Thermo Fisher Scientific Inc. is the world leader in serving science, with annual revenue of approximately $40 billion. Our Mission is to enable our customers to make the world healthier, cleaner and safer. Whether our customers are accelerating life sciences research, solving complex analytical challenges, increasing productivity in their laboratories, improving patient health through diagnostics or the development and manufacture of life-changing therapies, we are here to support them. Our global team delivers an unrivaled combination of innovative technologies, purchasing convenience and pharmaceutical services through our industry-leading brands, including Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services, Patheon and PPD.