Student Advisor/Field Placement Officer

Durham College

Sep 7

Applications are closed

Job
Full-time
Mid Level
People, HR & Administration
Education & Teaching
Oshawa

Requirements

A minimum of a two-year diploma with a strong emphasis on human relations and interpersonal communications skills.
A minimum of three-years of work experience in an academic office environment with a focus on student interaction and service.
Proven networking skills along with extensive working knowledge of Faculty of Social and Community Services programs, and related policies and placement needs is essential.
Must be proficient in Excel and have excellent general computing skills.
Must have the ability to multi-task and be circumspect with confidential information.
Demonstrated ability to work collaboratively with team members and independently.
Understanding the importance of student services available for supporting student diversity.
Knowledge of Banner (SIS), Cognos, DC Connect, Banner web reports, MS Office.
Knowledge of healthcare an asset.

Responsibilities

- This position supports student success by providing academic and program guidance for current, potential, and at-risk students, referring students to appropriate college resources, and recommending alternate learning strategies, as well as having the responsibility for the placement of students enrolled in programs within the Faculty Health Sciences.
- Provides Placement Support by:
- Liaising with agencies to secure and arrange placements for students enrolled in (Faculty of Health Sciences).
- Maintain current partnerships and develop new partnerships with various community services agencies to support student placement needs.
- Resolving placement issues i.e. student transportation, inappropriate or lack of placement opportunities.
- Coordinating class field placement seminars for each program.
- Monitoring compliance with various agency and college policies, (i.e. immunization, Public Health Act, documentation, contractual agreements, WSIB, and HSPnet) as related to placement.
- Assigning students to placement in collaboration with the assigned faculty and/or program coordinator.
- Monitoring the placement experience/outcomes and make recommendations for continuous improvement.
- Liaises with Risk Management to review Affiliation Agreements and track agreements.
- Provides Academic Guidance by:
- Supporting students by developing academic plans and meeting with non-standard students.
- Referring students to college resources, e.g., study skills workshops, health and wellness, peer tutoring.
- Providing information for students transferring to other programs.
- With student consent, meeting with parents/external agencies to explain student’s academic status, academic policy, student rights and responsibilities, academic options.
- Using transaction sheets to thoroughly document all student interaction – maintaining records of information provided to students, date(s) and means of contact, i.e. email, voicemail, appointment as well recommended referrals, strategies, academic options.
- Advocating for students in student success related matters, for example, with the dean/associate dean in exceptional matters or with the professor and/or program team.
- Informing students regarding the application and interpretation of college policies.
- Ensuring timely and accurate information is provided upon request and communicated in an efficient, professional, and customer focused manner.
- Assisting in verifying and updating some portions of student records.
- Informing students of academic choices, such as part-time versus full-time options and communicates processes with both Registration and Admission related inquiries.
- Informing Continuing Education students of post-secondary equivalent courses.
- Provides Administrative Services by:
- Registering students using Banner.
- Confirming student eligibility for field placement.
- Assisting with the review of graduation status, as required.
- Processing advanced standing applications and return to full time studies applications, if applicable.
- Running reports for review and action by the Associate Dean.
- Creating, maintaining and expanding a database of placement agencies to support the needs of the programs.
- Sending out student communication regarding upcoming deadlines.
- Assisting with Program Guides (for example, requirements for promotion, health documentation) and Placement Manuals (for example, Public Health requirements).
- Assisting with special projects such as collecting and summarizing data.
- Providing office support.
- Participates in school related events/meetings by:
- Assisting with student recruiting by participating in events such as: Open House, Focus on Durham, Student Orientation, and Student Services Events.
- Attending divisional, program, and other school meetings, as appropriate.
- Attending regular group meetings and inviting various college representatives to discuss policies/procedures/practices to ensure currency.
- Other related duties as assigned.

FAQs

What is the job title for this position at Durham College?

The job title is Student Advisor/Field Placement Officer.

What are the working hours for this position?

The working hours are up to 24 hours per week.

What is the hourly rate for this position?

The hourly rate is $39.42.

What qualifications are required for the Student Advisor/Field Placement Officer position?

A minimum of a two-year diploma with a strong emphasis on human relations and interpersonal communication skills is required, along with a minimum of three years of work experience in an academic office environment focused on student interaction and service.

Is knowledge of Banner (SIS) and MS Office necessary for this role?

Yes, knowledge of Banner (SIS), Cognos, DC Connect, Banner web reports, and MS Office is required.

What kind of responsibilities will the Student Advisor/Field Placement Officer have?

Responsibilities include providing placement support, academic guidance, administrative services, and participating in school-related events/meetings.

Are there any specific skills required for this position?

Yes, candidates must have proven networking skills, be proficient in Excel, and have the ability to multi-task while handling confidential information.

When is the application deadline for this position?

Applications will be accepted until September 12, 2024.

What should applicants submit to apply for this position?

Applicants should submit their cover letter and resume through the online portal.

Is experience in healthcare considered an asset for this position?

Yes, knowledge of healthcare is considered an asset.

Durham College

Official account of #DurhamCollege. We offer 140+ full-time and part-time programs. Together, we're #LeadingTheWay.

Education

Industry

501-1000

Employees

1967

Founded Year

Mission & Purpose

With campuses in Oshawa and Whitby, Durham College (DC) offers more than 12,000 full-time post-secondary and apprenticeship students access to more than 140 full-time and part-time programs in a number of different disciplines, enabling them to develop the skills required to meet the demands of today’s job market. The college is also set to launch its first four-year degree program, the Honours Bachelor of Health Care Technology Management, in September 2018. The Oshawa campus features the state-of-the art Student Services building and will soon feature the Centre for Collaborative Education, a legacy project tied to DC’s 50th anniversary in 2017. The new facility will bring together local, Indigenous and global communities, providing a new home for several of the college’s most innovative and ground-breaking programs. The Whitby campus features the award-winning W. Galen Weston Centre for Food, which includes Bistro ’67, a full-service, teaching-inspired restaurant, and Pantry, a retail store featuring food prepared by students in the college’s culinary programs.