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Team Administrator

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Pinsent Masons

2mo ago

  • Job
    Full-time
    Junior & Mid Level
  • Legal
    People, HR & Administration
  • Leeds

AI generated summary

  • You must manage filing systems, assist with overflow work, organize meetings, handle communications, update databases, assist with travel, and present a professional image to callers.
  • You will manage filing systems, assist with overflow work, prepare meeting materials, handle scheduling, update databases, arrange travel, answer calls, and represent the firm professionally.

Requirements

  • Maintaining the filing system (both paper and e-mail based). Ensuring that all files are kept up to date at all times. Setting-up and maintaining new filing systems. Printing-off matter related e-mails on request and ensuring paper copies are held on the appropriate file. Archiving and retrieving files and deeds from storage as required
  • Assisting other members of the Practice Group with overflow work
  • Collating and preparing information for meetings, both internal and external. Producing and circulating agendas and itineraries, as appropriate
  • Taking and relaying messages (ensuring that lawyers and clients receive those messages promptly, particularly if they are out of the office)
  • Assisting with managing fee earner electronic schedules, arranging meetings/appointments and lunches both internally and externally as needed. Liaising with reception to ensure all room bookings and hospitality requirements are in place
  • Updating lawyers' client contact databases
  • Assisting Legal PAs and Business Development with preparation and sending out brochures to prospective clients and management of the interface with the Marketing Group including provision of contacts for seminars
  • Assisting Legal PAs with travel and accommodation arrangements for local, national and international travel (and ensuring that those arrangements comprise the most cost effective solution to meet the legal or client team's travel requirements)
  • Answering incoming telephone calls in a professional manner
  • Dealing with enquiries from internal and external callers
  • Awareness at all times that you are the "face of the firm", i.e. the first port of call for potential new instructions

Responsibilities

  • Maintaining the filing system (both paper and e-mail based). Ensuring that all files are kept up to date at all times. Setting-up and maintaining new filing systems. Printing-off matter related e-mails on request and ensuring paper copies are held on the appropriate file. Archiving and retrieving files and deeds from storage as required
  • Assisting other members of the Practice Group with overflow work
  • Collating and preparing information for meetings, both internal and external. Producing and circulating agendas and itineraries, as appropriate
  • Taking and relaying messages (ensuring that lawyers and clients receive those messages promptly, particularly if they are out of the office)
  • Assisting with managing fee earner electronic schedules, arranging meetings/appointments and lunches both internally and externally as needed. Liaising with reception to ensure all room bookings and hospitality requirements are in place
  • Updating lawyers' client contact databases
  • Assisting Legal PAs and Business Development with preparation and sending out brochures to prospective clients and management of the interface with the Marketing Group including provision of contacts for seminars
  • Assisting Legal PAs with travel and accommodation arrangements for local, national and international travel (and ensuring that those arrangements comprise the most cost effective solution to meet the legal or client team's travel requirements)
  • Answering incoming telephone calls in a professional manner
  • Dealing with enquiries from internal and external callers
  • Awareness at all times that you are the "face of the firm", i.e. the first port of call for potential new instructions

FAQs

What are the working hours for the Team Administrator position?

The working hours are Monday to Friday, from 9.30am to 5.30pm.

Where is the Team Administrator role located?

The role is located in Leeds.

What is the main purpose of the Team Administrator role?

The purpose of the role is to provide proactive and professional support to the Finance and Projects group while collaborating with lawyers and other business operations team members.

What types of skills and experience are preferred for candidates applying for this role?

Candidates should ideally have skills in maintaining filing systems, assisting with overflow work, collating information for meetings, managing schedules, updating contact databases, and answering incoming calls professionally.

Are there opportunities for professional development in this role?

Yes, the role offers the chance to work with leading experts and engage in varied and challenging work, fostering professional growth.

What benefits are offered to Team Administrators?

Benefits include up to five paid days of carers’ leave, 25 days of annual leave, a contributory pension, private healthcare, death in service cover, interest-free loans for season tickets and gym memberships, and a cycle to work scheme.

How does the interview process work for this position?

The interview process typically consists of two stages; the first stage is conducted virtually and the second stage is in-person at the office.

Does the company support flexible working arrangements?

Yes, the company is willing to consider any flexible working requests.

What is the company's stance on inclusivity and diversity?

The company values diverse perspectives and is committed to inclusivity, being a Disability Confident employer and a top Stonewall employer, among other initiatives.

Is there a specific focus on sustainability or corporate responsibility in this role?

While not explicitly mentioned, the company’s involvement in various charters and partnerships suggests a commitment to corporate responsibility and diverse thinking, which can relate indirectly to sustainability efforts.

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Pinsent Masons

Multinational law firm with offices across the UK, Europe, the Middle East, Africa and Asia

Law
Industry
1001-5000
Employees
1796
Founded Year

Mission & Purpose

Pinsent Masons is a multinational law firm with a reputation for delivering high-quality legal advice rooted in its deep understanding of the sectors and geographies in which our clients operate. Our expertise is recognised globally. In recent years we have achieved more tier 1 rankings in The Legal 500 UK guide than any other firm, and been counted among the most innovative law firms in Europe and Asia Pacific by the Financial Times. With over 1,500 lawyers operating from 27 locations throughout Europe, Asia Pacific, the Middle East and Africa, we are well-placed to advise on complex multi-jurisdictional matters across a full range of legal disciplines. The firm has significant international credentials in the global energy, infrastructure, financial services, real estate and technology, science and industry sectors. Pinsent Masons looks at your business needs differently. This means we don't just apply lawyers to solve clients'​ problems; we deploy a wider range of professional disciplines, enabled by people, process and technology, to deliver a global professional service with law at its core.