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Team Administrator

  • Job
    Full-time
    Entry, Junior & Mid Level
  • Legal
    People, HR & Administration
  • London

AI generated summary

  • You must manage filing systems, assist team members, prepare meeting materials, relay messages, coordinate schedules, update databases, support travel arrangements, and handle calls professionally.
  • You will manage filing systems, assist team members, organize meetings, relay messages, update databases, coordinate travel, handle inquiries, and represent the firm professionally.

Requirements

  • Maintaining the filing system (both paper and e-mail based). Ensuring that all files are kept up to date at all times. Setting-up and maintaining new filing systems. Printing-off matter related e-mails on request and ensuring paper copies are held on the appropriate file. Archiving and retrieving files and deeds from storage as required
  • Assisting other members of the Practice Group with overflow work
  • Collating and preparing information for meetings, both internal and external. Producing and circulating agendas and itineraries, as appropriate
  • Taking and relaying messages (ensuring that lawyers and clients receive those messages promptly, particularly if they are out of the office)
  • Assisting with managing fee earner electronic schedules, arranging meetings/appointments and lunches both internally and externally as needed. Liaising with reception to ensure all room bookings and hospitality requirements are in place
  • Updating lawyers' client contact databases
  • Assisting Legal PAs and Business Development with preparation and sending out brochures to prospective clients and management of the interface with the Marketing Group including provision of contacts for seminars
  • Assisting Legal PAs with travel and accommodation arrangements for local, national and international travel (and ensuring that those arrangements comprise the most cost effective solution to meet the legal or client team's travel requirements)
  • Answering incoming telephone calls in a professional manner
  • Dealing with enquiries from internal and external callers
  • Awareness at all times that you are the "face of the firm", i.e. the first port of call for potential new instructions

Responsibilities

  • Maintaining the filing system (both paper and e-mail based). Ensuring that all files are kept up to date at all times. Setting-up and maintaining new filing systems. Printing-off matter related e-mails on request and ensuring paper copies are held on the appropriate file. Archiving and retrieving files and deeds from storage as required
  • Assisting other members of the Practice Group with overflow work
  • Collating and preparing information for meetings, both internal and external. Producing and circulating agendas and itineraries, as appropriate
  • Taking and relaying messages (ensuring that lawyers and clients receive those messages promptly, particularly if they are out of the office)
  • Assisting with managing fee earner electronic schedules, arranging meetings/appointments and lunches both internally and externally as needed. Liaising with reception to ensure all room bookings and hospitality requirements are in place
  • Updating lawyers' client contact databases
  • Assisting Legal PAs and Business Development with preparation and sending out brochures to prospective clients and management of the interface with the Marketing Group including provision of contacts for seminars
  • Assisting Legal PAs with travel and accommodation arrangements for local, national and international travel (and ensuring that those arrangements comprise the most cost effective solution to meet the legal or client team's travel requirements)
  • Answering incoming telephone calls in a professional manner
  • Dealing with enquiries from internal and external callers
  • Awareness at all times that you are the "face of the firm", i.e. the first port of call for potential new instructions

FAQs

What is the location of the Team Administrator position?

The position is based in London.

What are the working hours for this role?

The working hours are Monday to Friday, from 9.30 am to 5.30 pm.

What is the main purpose of the Team Administrator role?

The main purpose of the role is to provide proactive and professional support to the Risk Advisory Services group, working collaboratively with team members to fulfill business needs.

What type of filing system will the Team Administrator manage?

The Team Administrator will maintain both paper and electronic filing systems, ensuring files are kept up to date.

What kinds of tasks will the Team Administrator assist with relating to meetings?

The Team Administrator will collate and prepare information for meetings, produce and circulate agendas and itineraries, and assist with managing electronic schedules.

Will the Team Administrator be responsible for answering phone calls?

Yes, the Team Administrator will answer incoming telephone calls in a professional manner and deal with inquiries from internal and external callers.

What kind of benefits are offered to the Team Administrator?

Benefits include up to five days of paid carers' leave, 25 days’ annual leave entitlement, a contributory pension, private healthcare, and eligibility for interest-free loans and a cycle to work scheme.

How does the application process work?

After submitting your application, the Recruitment team will review it and share the outcome via email. Typically, there are two interview stages, starting with a virtual interview followed by an in-person interview.

Is the firm open to flexible working requests?

Yes, as an inclusive employer, we are willing to consider any flexible working requests.

How does Pinsent Masons promote diversity and inclusion?

Pinsent Masons is committed to diversity and inclusion, participating in initiatives such as the Disability Confident scheme, Stonewall employer program, and supporting neurodiversity in law.

Multinational law firm with offices across the UK, Europe, the Middle East, Africa and Asia

Law
Industry
1001-5000
Employees
1796
Founded Year

Mission & Purpose

Pinsent Masons is a multinational law firm with a reputation for delivering high-quality legal advice rooted in its deep understanding of the sectors and geographies in which our clients operate. Our expertise is recognised globally. In recent years we have achieved more tier 1 rankings in The Legal 500 UK guide than any other firm, and been counted among the most innovative law firms in Europe and Asia Pacific by the Financial Times. With over 1,500 lawyers operating from 27 locations throughout Europe, Asia Pacific, the Middle East and Africa, we are well-placed to advise on complex multi-jurisdictional matters across a full range of legal disciplines. The firm has significant international credentials in the global energy, infrastructure, financial services, real estate and technology, science and industry sectors. Pinsent Masons looks at your business needs differently. This means we don't just apply lawyers to solve clients'​ problems; we deploy a wider range of professional disciplines, enabled by people, process and technology, to deliver a global professional service with law at its core.